Works Committee Meeting

 

  BUSINESS PAPER

 

 

 

 

 

 

 

 

 

 

 

Tuesday 14 February 2012

 

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 02 9399 0999 or

1300 722 542 (for Sydney metropolitan area)

Fax:02 9319 1510

general.manager@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Works Committee                                                                                             14 February 2012

 

 

 

 

 

 

 

 

 

 

 

 

 


Works Committee Meeting

 

Notice is hereby given that a Works Committee Meeting of the Council of the City of Randwick will be held in the Council Chamber, Town Hall, 90 Avoca Street, Randwick, on Tuesday, 14 February 2012 at 6pm.

 

 

Committee Members:           The Mayor (S Nash), Andrews, Belleli, Bowen, Hughes (Deputy Chairperson), Matson, Matthews (Chairperson), Notley-Smith, Procopiadis, Seng, Smith, Stevenson, Tracey, White and Woodsmith

 

Quorum:                           Eight (8) members

 

NOTE:    At the Extraordinary Meeting held on 28 September 2004, the Council resolved that the Works Committee be constituted as a committee with full delegation to determine matters on the agenda.

 

Apologies/Granting of Leave of Absences 

Confirmation of the Minutes  

Works Committee Meeting - 6 December 2011

Declarations of Pecuniary and Non-Pecuniary Interests

Address of Committee by Members of the Public

Urgent Business

Works Reports

W1/12       Proposed New Bus Shelter Installation - Carrington Road corner Alison Road, Randwick (in front of 174 Carrington Road)

W2/12       Roads and Maritime Services (RMS) Delegation to Council and the Operation of the Randwick Traffic Committee    

Notice of Rescission Motions

Nil 

 

 

 

…………………………………………………….

Ray Brownlee

General Manager


Works Committee                                                                                             14 February 2012

 

 

Works Report No. W1/12

 

 

Subject:                  Proposed New Bus Shelter Installation - Carrington Road corner Alison Road, Randwick (in front of 174 Carrington Road)

Folder No:                   F2004/00823

Author:                   Gigi Lombardi, Parks & Recreation Officer     

 

Introduction

 

As part of the adoption of the Capital Works Program 2011–12, two new non–advertising bus shelters are to be supplied and installed along Carrington Road Randwick.  The first one at the corner of Frenchmans Road and the second one at the corner Alison Road.  This report covers the issues concerned with the installation of a new bus shelter at the location of Carrington Road near Alison Road.

 

Issues

 

Background

The existing bus stop at this location is frequently used by a number of commuters.  It caters for two bus routes: 313 Bondi Junction - Coogee Beach and 374 Coogee Beach – Randwick.  There is currently a seat (in front of 172 Carrington Road) at this bus stop but no shelter.  Commuters often stand under the private carport at 168 Carrington Road for shelter from the weather.   The photos below were taken at different times on a week day showing average number of commuters catching the bus at this location. 

 

         

15 December 2011 - 8:05am                    16 December 2011 - 7:46am                    

 

Placement of proposed bus shelter

Liaison and consultation was carried out with JCDecaux and the State Transit Authority NSW to ensure that the proposed location is suitable and that it meets all required safety and Australian Standards.

 

The exact proposed location, in front of 174 Carrington Road was chosen as it does not interfere with existing street elements that can not be relocated such as the light pole, Telstra pit, and driveway from property No. 170 Carrington Road.  There are no changes to the existing location of the bus stop, J-pole or changes to the existing number of car parking spaces on the road.

 

Arrow showing proposed location of new shelter

 

The proposed bus shelter location allows a clearance of 1400mm at the back of the shelter for the existing footpath, and away from the property wall of 174 Carrington Road. It also allows a clearance of 600mm from the front of the shelter to the kerb. See diagram below.

 

Proposed new

bus shelter

 

 

Consultation

At the end of November 2011, letters were sent to a catchment area informing residents and property owners of Council’s proposal to install a new bus shelter.  Refer to Attachment 1 - boundary of catchment area for community consultation. 

 

Eight submissions were received and a petition letter signed by 41 people from 26 nearby properties, all objecting to the installation of the new bus shelter at this location.  Refer to Attachment 2 – Copies of Submissions and Petition Letter.

 

The following table is a summary of the letters received and the reasons for objecting to Council’s proposal, separate from the petition letter.

 

 

Reasons for objecting to proposal (summary)

 

Response

1.   Close proximity to existing dwellings (mostly bedroom windows facing Carrington Road).

 

2.   Constant loud noise and congregation of people leading to anti-social behaviour.  Residents are already experiencing this problem and feel that the provision of a shelter will aggravate the problem.

 

3.   It will have a negative impact on the value of these properties.

 

4.   Increase in litter including in their front yards.

 

5.   Addition to the existing clutter at this location (currently there is an existing post box, bin, electricity pole, seat. J-Pole and driveway).

 

6.   It will leave limited space for residents to put out their bins for collection.

 

7.   Commuter and driver safety concerns due to parked cars and large trees.

 

8.   Overall vandalism.

1.  Shelter on public footpath.

 

 

 

2.  Noted.

 

 

 

 

 

 

 

3.  There is no evidence to substantiate this.

 

4.  Bin has been provided on site.

 

 

5.  Existing seat will be removed and replaced by shelter – no changes to existing other structures on site.

 

6.  There is enough space for bin collection.  Also, additional space as seat will be removed.

 

7.  No changes to existing conditions with proposal.

 

 

8.  Noted.

 

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome   2:         A vibrant and diverse community.

Direction 2a:        Maintain a current understanding of our community’s needs.

Direction 2b:        Enrich our range of community services that meet our community’s

  needs.

 

Financial impact statement

 

The new bus shelter has being purchased from JCDecaux.  The total cost for supply and installation is $29,977.50 (Exc GST) and is included in the 2011-12 Budget.

 

Conclusion

 

There are a total of eight individual submissions and 41 local residents (26 households) signed a petition opposing the installation of a new bus shelter. Their reasons put forward to Council have been tabulated above.

 

Council has a list of locations for new bus shelters in order of priority.  These locations have been assessed by factors such as community requests and the hierarchy of the street/road buses frequency in relation to existing bus routes.

 

The purchased new bus shelter is a generic non-advertising shelter that can be installed anywhere in the Randwick City area.

 

On the basis of wide scale community objections, the bus shelter will be installed at 90-92 Marine Parade, Maroubra.

 

 

Recommendation

 

That:

 

a)     the bus shelter be installed Marine Parade, Maroubra near 90-92 Marine Parade, pending community consultation outcomes.

     

b)     all the residents/property owners in the consultation catchment be notified accordingly.

 

 

Attachment/s:

 

1.View

Boundary of catchment area for community consultation

 

2.View

Copies of submissions and petition letter.

 

 

 

 


Boundary of catchment area for community consultation

Attachment 1

 

 

 

 

 

Attachment 1 - Boundary of catchment area for community consultation.

 

 

 

 

 

 

Corner Alison Road and Carrington Road, Randwick

 

 

 

KEY

 

 
 


Notification letters were sent to residents and owners of properties in shaded areas.

 

 

 
Proposed new bus shelter location.

 

 

 

 

 

 

 

 


Copies of submissions and petition letter.

Attachment 2

 

 










Works Committee                                                                                             14 February 2012

 

 

Works Report No. W2/12

 

 

Subject:                  Roads and Maritime Services (RMS) Delegation to Council and the Operation of the Randwick Traffic Committee

Folder No:                   F2004/08309

Author:                   Tony Lehmann, Manager Integrated Transport     

 

Introduction

 

The Roads and Traffic Authority (RTA) was replaced by Roads and Maritime Services (RMS) on 1 November 2011. This change has necessitated the issuing of a new Delegation to the Council to regulate traffic. This delegation is legally conferred upon Councils under Section 50 of the Transport Administration Act.  A revised version of the delegation from RMS, which allows the Council to regulate traffic on its local and regional roads, has recently been forwarded to the Council (see Attachment 1) and must be formally accepted.

 

Issues

 

While this new delegation revokes the previous RTA document, which the Council formally accepted on 23 February 2009, it remains unchanged in practical terms. This report details the extent and limitations of this delegation and addresses the manner in which Council applies this delegation with the operation of the Randwick Traffic Committee.

 

In order to implement recommendations arising out of the Traffic Committee process, the Council must accept the formal delegation given to it by the Roads and Maritime Services. 

 

The Transport Administration Act, 1998 confers the following powers to the RMS:

 

·           To exercise the functions relating to safety and traffic management set out in Section 52A;

 

·           To delegate its functions to other public agencies such as Councils (Section 50);

 

·           To give directions to public authorities in relation to RMS functions under Part 6 (Section 53A).

 

The Road Transport (Safety & Traffic Management) Act, 1999 provides for a system of traffic laws relating to all vehicles (Motorised and non-motorised) and pedestrians found in subordinate legislation made under the Act.  Principally, these are:

 

·           Road Transport (Safety and Traffic Management (Road Rules) Regulation, 1999, and

 

·           Australian Road Rules, 1999.

 

If a Council wishes to regulate traffic it must seek the advice of its Local Traffic Committee. 

 

Limitations

 

The exercise of functions delegated to Council is subject to a number of conditions or limited as documented in Schedule 4 (Limitations) of the Delegation.

 

Councils:

 

·           Are only permitted to authorise the implementation of certain traffic control facilities / prescribed traffic control devices on roads and road-related areas within their area of operations.  Council cannot exercise a function on a classified road as defined under the Roads Act.

 

·           May only authorise prescribed traffic control devices contained in the RMS document Regulatory Signs, excluding those labelled as “Not delegated to Council” (e.g. clearways, bus lanes, bus only lanes and transit lanes).

 

·           Listed as Schedule 1 of the Delegation, must not exercise delegated functions listed in Schedule 4 of the Delegation including referral of issues for formal advice until a Traffic Management Plan has been assessed by the RMS.

 

·           Are not empowered to authorise traffic control lights.

 

·           Are not empowered to interfere with traffic control lights, including the addition of any signs.

 

·           May authorise portable traffic control lights for road works.

 

·           Cannot authorise an internally illuminated traffic control device.

 

·           Must obtain the advice of the NSW Police and the RMS prior to exercising their delegated powers.

 

·           Must establish a Local Traffic Committee (LTC).

 

·           May authorise “Roadwork Speed Limited” signs under the conditions outlined in the Delegation.

 

·           May sub-delegate traffic management powers (delegated functions), in respect of Division 1 of Part 4 (Traffic control devices) of the STMA, and Division 2 of Part 5 (Special Event parking schemes) of the STMR.

 

·           May not sub-delegate traffic management powers (delegated functions), in respect of Division 2 of Part 8 (sections 116 to 119) of the Roads Act.

 

Local Traffic Committee

 

Councils may only exercise their delegated functions in accordance with the Delegation

 

The Local Traffic Committee is primarily a technical review committee, which is required to advise the Council on traffic matters.  These matters must be related to prescribed traffic control devices and traffic control facilities for which the Council has delegated authority.

 

The Local Traffic Committee should consider the technical merits of the proposal and ensure that the proposal meets current technical guidelines.

 

The Council must refer all traffic-related matters to the Local Traffic Committee prior to exercising its delegated functions.  Matters related to classified roads or functions that have not been delegated to the elected Council must be referred directly to the RMS or relevant organisation.  Such matters must not be referred to the Local Traffic Committee.  However, the RMS will generally seek the views of the Council on classified road traffic issues via the informal items process.

 

In cases where the Local Traffic Committee advice is unanimous, and the Council intends to follow that advice, Council may authorise the implementation of the facility or device without further notifying the RMS or the NSW Police.  The Council does not need to notify the NSW Police or the RMS if the Council decides not to proceed with any proposal for any reason.

 

If the elected Council wishes to exercise a delegated function when the Local Traffic Committee advice is not unanimous, or the elected Council wishes to act contrary to unanimous Local Traffic Committee advice, then Council must notify in writing, both the NSW Police and the RMS representatives on the Local Traffic Committee.  The Council then must refrain from taking any action for 14 days so that the NSW Police or the RMS is given an opportunity to appeal to the Chairperson, Regional Traffic Committee should they wish.

 

In the case of an appeal, the decision of the Chairperson, Regional Traffic Committee is binding and final for matters under the STMA.  For matters under the Roads Act, further appeals may be made to the Minister for Roads. 

 

Since the late 1970’s when the Traffic Committee process was first introduced by RMS (then the DMR, prior to the RTA) Randwick City Council has delegated its power to senior positions within City Services (or its predecessor departments).  Originally this was delegated to the Engineer or in his/her absence, the Deputy Engineer.  The Council most recently endorsed this practice in 2007 and again re-delegated this authority to the General Manager.

 

Public Participation

 

Randwick City Council has operated its Traffic Committee as a meeting open to the public.  Members of Precincts, Chambers of Commerce, Strata Councils or any other interest groups or private persons have been welcomed to attend.

 

Approval of Traffic Committee Recommendations

 

The manner by which Randwick City Council formally approves the Recommendations arising out of the Traffic Committee is as follows:

 

1.     Traffic Committee meeting is held and Recommendations are made.

 

2.     The Minutes from the Traffic Committee are distributed to the Voting Members (Police, RMS, State MPs) and Councillors. 

 

3.     If, within 14 days of the distribution of the Minutes, no representations are received from Voting Members or from Councillors then the Traffic Committee Recommendations are considered as having been adopted and any actions arising can be undertaken.

 

4.     If, however, a Councillor, or one of the Voting Members of the Traffic Committee, makes a representation with regard to any Traffic Committee Recommendations then all work on that matter ceases and the matter is either referred back to the Traffic Committee for further consideration or a separate report is prepared for Council on the matter. 

 

It is considered that the process is the most efficient manner by which the Council can operate its delegated traffic functions and that this ongoing process should be again endorsed.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 2:          A vibrant and diverse community.

Direction 2b: Strong partnerships between Council, community groups and government agencies.

Outcome 3:        An informed and engaged community.

Direction 3c:       A community involved in shaping and enhancing our City.

Outcome 9:          Integrated and accessible transport.

Direction 9a: A network of safe and convenient walking paths and cycle ways linking major land uses and recreation opportunities.

Direction 9d: Residential amenity is protected by appropriate traffic management

                        Parking is managed to balance convenience against reduced car reliance.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

This report seeks formal Council adoption of the delegation as reissued and endorsement of the process by which Randwick Traffic Committee recommendations are approved.

 

Recommendation

 

That:

 

a)     the “Delegation to Council’s - Regulation of Traffic” as issued by Roads and Maritime Services be accepted; and

 

b)     the process by which Traffic Committee recommendations are formally approved be again endorsed.

 

Attachment/s:

 

1.View

Delegation to Council to Regulate Traffic

 

 

 

 


Delegation to Council to Regulate Traffic

Attachment 1