Ordinary Council Meeting

 

Supplementary BUSINESS PAPER

 

MAYORAL MINUTES

 

 

 

 

 

 

 

 

 

 

 

Tuesday 13 December 2011

 

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 02 9399 0999 or

1300 722 542 (for Sydney metropolitan area)

Fax:02 9319 1510

general.manager@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Ordinary Council                                                                                             13 December 2011

 

 

 

 

 

 

 

 

 

 

 

 

 


Ordinary Council Meeting

 

Notice is hereby given that an Ordinary Council Meeting of the Council of the City of Randwick will be held in the Council Chamber, Town Hall, 90 Avoca Street, Randwick, on Tuesday, 13 December 2011 at 6:00pm.

 

 

 

 

MM95/11   Local Government Chief Officers' Group

MM96/11   Keep Australia Beautiful NSW Clean Beach Challenge 2011 - State Winner of Water Conservation Award and Other Awards

MM97/11   Police Operations and use of the Brook Street Seniors Hall

MM98/11   Delegation of Authority to General Manager - Facilitation of Council Approved Initiatives

 

 

 


Ordinary Council                                                                                             13 December 2011

 

 

Mayoral Minute No. MM95/11

 

 

Subject:                  Local Government Chief Officers' Group

Folder No:                   F2008/00390

Author:                   Councillor Nash, Mayor     

 

Introduction

 

At its ordinary meeting held 24 June, 2008 Council resolved to endorse the General Manager’s membership application for the Local Government Chief Officers Group. The purpose of this report is to advise Council of the General Manager’s attendance at the group conference to be held in Fremantle, Western Australia in February 2012.

 

Issues

 

The Local Government Chief Officers’ Group is the peak professional development network of Australia and New Zealand Local Government Chief Executives. The objectives of the Local Government Chief Officers Group are:

 

1.     To act as a forum for the exchange of experience and information between Chief Officers to benefit their Councils in particular and local government in general.

2.     To utilise the experience and knowledge of Chief Officers at various government and organisational levels.

3.     To facilitate the professional development and training of Chief Officers.

 

As always, another major benefit of this Group is the opportunity to network one on one with other CEO’s and industry leaders to see exactly how they are dealing with the myriad of challenges currently being faced by local government.

 

Financial impact statement

 

The cost of travel, accommodation and meals has been allowed for in the 2011-12 training budget.

 

Conclusion

 

Randwick City Council is recognised within the Local Government industry as a leader and an innovator. The ongoing exchange of experiences and information within this leading group will keep Randwick at the forefront of local government and provide exciting opportunities for Council to explore.

 

 

Recommendation

 

That Council note the General Manager’s attendance at the annual conference of the Local Government Chief Executive Officers’ Group to be held in Fremantle, Western Australia in February 2012.

 

 

Attachment/s:

 

Nil

 


Ordinary Council                                                                                             13 December 2011

 

 

Mayoral Minute No. MM96/11

 

 

Subject:                  Keep Australia Beautiful NSW Clean Beach Challenge 2011 - State Winner of Water Conservation Award and Other Awards

Folder No:                   F2006/00234

Author:                   Councillor Nash, Mayor     

 

Introduction

 

To advise Council of Randwick’s success in the Keep Australia Beautiful NSW Clean Beach Challenge 2011 Awards at State level and Sydney Regional level.

 

Issues

 

Council has received important recognition of its water conservation at its beaches and of the cleanliness of its beaches.

 

Randwick City Council was State Winner of the Water Conservation Award for Coogee Beach from Keep Australia Beautiful NSW at its Clean Beach Challenge State Awards 2011 on Friday, 2 December 2011.

 

State:                             Water Conservation Award

Winner:                            Coogee Beach

 

Randwick City Council was also presented with the following Sydney Region Awards:

 

Sydney Region:                 Overall Clean Beach Award

Winner:                            Clovelly Beach

Highly Commended:            Coogee Beach

 

Sydney Region:                 Water Conservation Award

Winner:                            Coogee Beach

 

I was not able to attend the ceremony and I thank Cr Matthews for representing me.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

Council, through various programs and projects, continues to demonstrate commitment to, and success in, maximising our beautiful natural environment.

 

Randwick City Council remains at the forefront of innovative environmental leadership in water conservation and beach management.

 

Recommendation

 

That Council pass on its congratulations to the staff involved in producing these results and achieving the acknowledgement by Keep Australia Beautiful NSW Clean Beach Challenge 2011.

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                             13 December 2011

 

 

Mayoral Minute No. MM97/11

 

 

Subject:                  Police Operations and use of the Brook Street Seniors Hall

Folder No:                   F2004/07501

Author:                   Councillor Nash, Mayor     

 

Introduction

 

The purpose of this Mayoral Minute is to inform the Council that NSW Police will be conducting a number of operations in and around the Coogee Basin during the 2011 New Years Eve and Australia Day 2012 period (including policing Council’s temporary alcohol ban at Clovelly, Gordons Bay and Coogee on Australia Day 2012).

 

To assist with the conduct of these operations Eastern Beaches Police have requested access to the Brook Street Seniors Hall, Coogee for their forward command centre and marshalling point.

 

Issues

 

Council officers have been advised that during the 2011 New Years Eve and Australia Day 2012 celebrations, NSW Police operations will be conducted across the Sydney metropolitan region and will be co-ordinated from the Police Operation Centre (at Surry Hills).

 

As part of these operations, Eastern Beaches Local Area Command Police will focus primarily on the activities in the Coogee Basin. In this regard, Police are in the final stages of planning and have advised Council officers that the Police resources will be significant during these operations. 

 

As was the case with last year’s Police operations for New Years Eve and Australia Day, Police have requested access to the Brook Street Seniors Hall to be used as their forward command centre to manage both events. Provision of the Brook Street Seniors Hall is crucial to Police with conducting these operations and is an initiative which I fully support. I also propose that in the event that Police request access to Council facilities for their New Years Eve and Australia Day operations in subsequent years that these requests be determined by the General Manager.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

An important component for Eastern Beaches Local Area Command Police to conduct their New Years Eve and Australia Day operations is for Council to provide access to the Brook Street Seniors Hall at Coogee. I fully support this initiative as this provides a conveniently located forward command post and marshalling point for Police.

 

 

 

 

 

 

 

 

Recommendation

 

That:

 

a)     Council provide NSW Police with access to the Brook Street Seniors Hall, Coogee for the purpose of their forward command centre and marshalling point for the proposed Police operations for New Years Eve and Australia Day, and

 

b)     the General Manager determine any future requests from Police for the use Council facilities in conjunction with their New Year’s Eve and Australia Day operations.

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                             13 December 2011

 

 

Mayoral Minute No. MM98/11

 

 

Subject:                  Delegation of Authority to General Manager - Facilitation of Council Approved Initiatives

Folder No:                   F2004/06895

Author:                   Councillor Nash, Mayor     

 

Introduction

 

Council on a regular basis approves donations and in-kind support from the Council Contingency Fund for worthwhile community events and initiatives. On rare occasions special circumstances arise which force the expenditure of funds above what was approved by Council. The purpose of this Mayoral Minute is to delegate authority to the General Manager to approve these funds when required at the discretion of the General Manager.

 

Issues

 

As Councillors would be well aware, Council provides financial assistance for a multitude of community based projects each and every year, via either Mayoral Minutes, Notices of Motion from Councillors and via staff reports. Examples of such worthwhile events include:

 

·      The annual Des Renford Chair of Hearts Research Family Gala and Charity Day;

·      Supporting “Sense of Community” street parties in Kingsford, Randwick and Kensington;

·      The Greek Orthodox Church Epiphany Celebrations; and

·      The Maroubra Fun Run.

 

Events such as these have project timelines in place and strict deadlines to meet. Special circumstances which may incur additional charges above what Council has approved may place such events in jeopardy should staff be unable to authorise the expenditure of unapproved funds.

 

The Maroubra Fun Run is one such example where extra traffic control measures were required without notice. This placed staff under undue pressure, knowing they did not have the authority to approve these measures. This also required an extra report to go to Council seeking its approval for the additional expenses. Other special circumstances may arise from time to time that would require the expending of Council funds to cover the costs incurred of these special circumstances.

 

The General Manager having delegated authority to approve these additional expenses will relieve staff of this burden and facilitate immediate action to ensure these worthwhile community events and other special circumstances are appropriately dealt with.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 


Conclusion

 

It is proposed to set the delegated limit at $10,000.00 to ensure the General Manager has sufficient funds to ensure special requests are catered for. This amount is considered prudent given that Council has just approved fees of $40,795.90 for next year’s World Firefighter Games. These games are of national significance and it is imperative that provisions are made to address any unforeseen circumstances that may arise and pose a threat to the success of these games.

 

It will also be a condition of this delegation that all such expenses approved by the General Manager are reported back to Council to ensure probity and transparency at all times.

 

 

Recommendation

 

That:

 

a)     pursuant to section 377 of the Local Government Act, the Delegations of Authority be updated as follows with the following new delegation:

 

RF017 – Facilitation of Council Approved Initiatives

To authorise expenditure within the adopted budget of up to $10,000.00 (per occurrence) in order to approve emergency expenditure above what has already been approved by Council for Community Events or Initiatives;

 

b)     all such expenses approved by the General Manager be reported back to

        Council to ensure probity and transparency at all times.

 

 

Attachment/s:

 

Nil