Ordinary Council Meeting
Supplementary BUSINESS PAPER
Tuesday 22 November 2011
Administrative Centre 30 Frances Street Randwick 2031
Telephone: 02 9399 0999 or
1300 722 542 (for Sydney metropolitan area)
Fax:02 9319 1510
Ordinary Council Meeting
Notice is hereby given that an Ordinary Council Meeting of the Council of the City of Randwick will be held in the Council Chamber, Town Hall, 90 Avoca Street, Randwick, on Tuesday, 22 November 2011 at 6:00pm.
MM88/11 Coogee Carols - Fireworks Show
MM89/11 White Ribbon Day Lunch
MM90/11 Greek Orthodox Church Epiphany Ceremony - request for waiving of fees
MM91/11 Do Something Near You
MM92/11 Bayside Swim Club - Financial Assistance for Olympic Swimming Trials in Adelaide and Reduction in Swimming Fees for Talented Indigenous Swimmer
MM93/11 Bayside Swim Club- Reduction of Fees for the Use of Des Renford Aquatic Centre
MM94/11 Probity in Randwick City Council
LATE CONFIDENTIAL REPORTS
GF75/11 Director of Governance & Financial Services Report - Local Government Procurement Tender for the Supply of Electricity to Small Sites and Natural Gas
This matter is considered to be confidential under Section 10A(2) (c) Of the Local Government Act, as it deals with information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.
GM40/11 General Managers Report - 169-181 Dolphin Street, Coogee (DA/648/2010)
This matter is considered to be confidential under Section 10A(2) (e) Of the Local Government Act, as it deals with information that would, if disclosed, prejudice the maintenance of law.
Mayoral Minute No. MM88/11
Subject: Coogee Carols - Fireworks Show
Folder No: F2010/00031
Coogee Carols is an extremely popular community event and the number of people attending grows each passing year. It is highly anticipated by the local community as well as visitors to the City of Randwick.
The 2011 carols are scheduled for Sunday 18 December between 6.30pm – 8.30pm.
A voluntary committee has been involved with the Carols for the last nine years. 2011 will be the tenth year that they have produced the Carols.
As this is the 10th anniversary the committee has requested that Council mark the event by holding a short, one-off, 5 minutes fireworks show. The fireworks would be set off at the conclusion of the carols and would be fired from Dunningham Reserve. The fireworks display will be synchronized with a short show from the stage.
The Police have been consulted and are supportive of the fireworks show. As per usual Council will also engage its own security. A small exclusion zone will need to be implemented at Dolphin’s Point from approximately 3pm in the afternoon.
As per 2010 two LED screens will be placed on Dunningham Reserve and family friendly Christmas shows will be screened in the afternoon in the lead up to the Carols. The screens also provide for better viewing of the event for those who are seated away from the stage.
This year, the local Lions Club will be invited to run a BBQ for the duration of the carols and local businesses will be advised of this.
As is the tradition of an established family and community event, Coogee Carols will showcase a combination of local talent and a number of high profile entertainers. Local celebrities who usually participate include actors Amanda Keller, John Howard, Dr Chris Brown (Bondi Vet) and The Super Supremes. These performers and television celebrities will once again be invited to participate in this event.
Coogee Carols will donate the proceeds from the sale of song sheets and glow stick products to a local charity, Killara Women’s Refuge in Kingsford.
Financial impact statement
There is no additional financial impact as the cost is accommodated in the 2011-12 Events Budget.
The Coogee Carols is a signature Council event attracting thousands of people every year. It is appropriate to acknowledge the 10th anniversary of the Carols with a five minute fireworks display at the end of the event. It will be an enjoyable and fun way to end the Carols and will create a good sense of community well-being.
That Council endorse the fireworks show at the conclusion of the 2011 Coogee Carols.
Mayoral Minute No. MM89/11
Subject: White Ribbon Day Lunch
Folder No: F2011/00001
I have received an invitation from Cr Vincent De Luca OAM, White Ribbon Ambassador, in support of the White Ribbon campaign. The event will be in the form of a lunch to be held at Parliament House (in Macquarie Street) at 12.15pm on 25 November 2011.
The White Ribbon Foundation’s mission is to change attitudes and behaviours that support or excuse violence against women in Australia. The campaign objectives are:
1. To create wide-scale awareness about the positive role that men can play in bringing an end to violence against women
2. To enable leadership, particularly by men and boys, to bring about social change;
3. To build collective knowledge and understanding of the effective prevention of violence against women.
Financial impact statement
The financial implication is $1,100.00, being for the purchase of a table for 11 people at $100 per head. Given the time frame, Council has purchased the table and an email has been sent to all Councillors inviting them.
I believe this is a very important cause and Randwick City Council should demonstrate its commitment to the White Ribbon campaign by purchasing a table at the White Ribbon Lunch, hosted by the White Ribbon Ambassador, Cr Vincent De Luca OAM, held at Parliament House, Macquarie Street on 25 November 2011. As Councillors are also aware, Council, in partnership with the NSW Police and NRL, has organised the White Walk this Friday morning culminating in an oath-taking exercise at Coogee Beach. Council should lend its support to this very worthwhile cause in whatever ways it can.
That Council purchase a table for 11 people to attend the White Ribbon Campaign Lunch at Parliament House on 25 November 2011 and that the cost ($1,100) be funded from the 2011-12 Contingency Fund.
Mayoral Minute No. MM90/11
Subject: Greek Orthodox Church Epiphany Ceremony - request for waiving of fees
Folder No: F2007/00490
A letter has been received from Bishop Seraphim of the Greek Orthodox Archdiocese of Australia seeking the waiving of fees to celebrate the annual Epiphany Festival at Yarra Bay Bicentennial Park on Sunday 8 January 2012 from 9.00am until 5.00pm.
The annual Epiphany Service and Festival is one of the most important events on the Greek Orthodox calendar and it is anticipated that it will be widely attended. A religious service will be conducted on this day and after the service there will be a day of traditional Greek festivities.
The fees associated with this event are as follows:
Administration/Application Fee $685.00
Yarra Bay Beach/Bicentennial Park Full Day Fee $320.00
Supply and remove additional bins (based on 10 by 240 litre bins) $960.00
Application for registration of temporary food stalls x 12 @ $97.50 each $1,200.00
Lifeguard x 2 for 8 hours @ $200.50 p/h $3,208.00
Arrangements are already underway to address parking and traffic arrangements for the event. Continuing the successful arrangements from last year, extra police will be requested to monitor speeding and the obstruction of driveways whilst arrangements are being made for parking to be provided at La Perouse Public School, Yarra Bay House, Botany cemetery and on the SES land at La Perouse.
Financial impact statement
Should Council accept the report recommendation, the financial implication to Council is $6,373.00 and this will be funded from the 2011-12 Contingency Fund.
Given that this has become a very high profile community event attracting up to 10,000 people it would be appropriate for Council to support the waiving of fees.
a) Council vote $6,373.00 to cover the fees associated with the event and funds be allocated from the 2011-12 Contingency Fund;
b) The event organiser undertake to appropriately and prominently acknowledge and promote Council’s contribution prior to and during the event; and
c) The Mayor or the Mayor’s representative shall be given the opportunity to address the event on behalf of Council.
Mayoral Minute No. MM91/11
Subject: Do Something Near You
Folder No: F2009/00215
Planet Ark founders Jon Dee and Pat Cash have developed a new community directory and volunteer portal called ‘Do Something Near You’. The former Mayor of Waverley, Councillor Sally Betts, has written to Council encouraging us to get involved.
‘Do Something Near You’ is a website (www.dosomethingnearyou.com.au) that local residents can search to find local community groups and Council programs and services.
The website makes it easier for people to seek out volunteering opportunities within their area and helps to enhance community engagement between government, not-for-profit organisations and the community.
Financial impact statement
The website is free and run by a not-for-profit organisation. There is no direct financial impact for this matter.
Council could use the ‘Do Something Near You’ website as a tool to promote our volunteer and community activities including Meals on Wheels, Bushcare volunteering and our local Precincts.
That Council support the ‘Do Something Near You’ website and use it to promote our volunteering opportunities.
Letter from Former Waverley Mayor to Randwick City Council
Mayoral Minute No. MM92/11
Subject: Bayside Swim Club - Financial Assistance for Olympic Swimming Trials in Adelaide and Reduction in Swimming Fees for Talented Indigenous Swimmer
Folder No: F2006/00108
Council has received a request for assistance from Mrs Donna Irvine, President of Bayside Swimming Club. They have requested financial assistance in sending three young men with limited financial resources to the Olympic swimming trials in Adelaide in March 2012. They have also requested that Council consider reducing the monthly squad fees of one of their talented indigenous swimmers, Djaran Smith, who has moved to Randwick from Nambucca Heads to further his Olympic aspirations.
Des Renford Aquatic Centre (DRAC) provides swimming training for beginners right through to Olympians. Every four years a number of swimmers from DRAC compete in the Australian Olympic trials wherever they are held around the country.
This year the Olympic trials are to be held in Adelaide in March 2012 and DRAC will be represented by 3 swimmers who have all qualified to compete. These swimmers are dependant on the Bayside Swim Club community to financially assist them to be able to compete.
The 3 swimmers, all excellent role models for all swimmers at DRAC, are required to be in Adelaide for the whole seven days of the event and have found that accommodation costs are very expensive due to demand for this event.
Bayside Swim Club has advised that they have secured accommodation and airfares at a total cost for all 3 swimmers of $6,500. Further costs include entry fees, daily travel and all meals. Bayside Swim Club have advised that they have secured $490 funding through the Elite Indigenous Travel and Accommodation program for Djaran Smith which will be utilised to reduce his costs.
Djaran Smith is an 18 year old indigenous aboriginal from Nambucca Heads. He recently competed in the Australian Schools Championship in Melbourne and was captain of the NSW team. He won both the 200 metre individual medally and the 100 metre butterfly events for his age group. He is currently completing his HSC and will move to Randwick in November to train at Des Renford Aquatic Centre to further improve his swimming opportunity. Djaran is from a family with limited financial capacity and will be staying with a family from the Bayside Swim Club whilst in Randwick.
Djaran currently trains in Nambucca Heads at a cost of $100 per month. DRAC fees for his requirements would cost $173.40 per month. Djaran’s family has requested that due to increased financial costs on the family due to his move to Randwick and extra living costs associated with him living away from home that they are able to continue to pay $100 per month for Djaran’s swimming tuition.
Financial Impact Statement
Should Council accept the two recommendations, the financial implication to Council would be $3,881.00.
The Australian Swimming Trials is the major stepping stone to achieving an Olympic dream. Providing financial assistance to the three young men will ensure that they are able to compete in the Trials and provide inspiration and drive to the hundreds of Des Renford Aquatic Centre swimmers who train at the facility with the same aspiration.
Two of the young men, Jared Goldthorpe and Ifa Paea, have obtained casual employment at Des Renford Aquatic Centre to assist in providing funds to the costly venture. They have both been model employees as casual swimming coaches, obtaining their qualifications and passing on their knowledge to hundreds of younger swimmers every week.
Djaran Smith is a talented athlete who has had to move from Nambucca Heads to Randwick to continue to pursue his swimming goals. The increased costs associated with him living away from home have added increased financial pressure on the family. They are able to continue to pay the same swimming fees Djaran is currently paying but are unable to afford the increased costs. Reducing Djaran’s swimming fees to $100 per month will have very little impact on the Des Renford Aquatic Centre budget.
a) Council vote to provide $3,000 financial assistance to Bayside Swim Club for the 3 swimmers’ costs to attend the Australian Olympic trials in March 2012; to be funded from the 2011-12 Contingency Fund.
b) That Council vote to reduce Djaran Smith’s squad fees from $173.40 per month to $100.00 dollars per month; to be absorbed within the Aquatic Services budget.
Mayoral Minute No. MM93/11
Subject: Bayside Swim Club- Reduction of Fees for the Use of Des Renford Aquatic Centre
Folder No: F2006/00108
Council has received a request for assistance from Mrs Donna Irvine, President of Bayside Swimming Club, who are regular hirers of lane space at the Des Renford Aquatic Centre. They have requested a reduction in the fees charged due to the increasing financial pressure on its members due to the already high cost of swimming as a sport.
Every month the majority of club members pay the Des Renford Aquatic Centre monthly fees of between $100.00 and $170.00 for their child’s squad training. This combined with NSW Swimming fees, Club fees and costs for travelling and accommodation to various events both locally and interstate, does take a significant contribution from all its members. Bayside Swim Club hold Club swimming nights every fortnight for 1.5 hours at Des Renford Aquatic Centre and pay in total $135.00 per visit for four lanes ($33.75 per lane per hour).
Bayside Swim Club are one of the largest most consistent users of the facility, the industry standard for large volume users of facilities is a reduction in fees lower than standard casual usage fees.
Council currently has an MOU with Maroubra Swimming Club. This MOU indicates that no other group can achieve a better hourly hire rate. Currently Maroubra Swim Club conduct their Club night on Friday at a total cost of $59.00 per visit for 6 lanes and exclusive access to the facility ($9.83 per lane per hour).
With this in mind, it is recommended that Council reduce Bayside Swim Clubs lane hire fee to $22.50 per hour or $90.00 per visit. This would provide a significant saving to Bayside Swim Club, in line with industry standards for high volume users, ensure that Council maintain their MOU obligations with Maroubra Swim Club and affect the Aquatic Services budget by approximately $990.00. It is felt that this can be absorbed within the current Aquatic Services budget.
No reduction in Carnival or other event fees is recommended at this time.
Financial Impact Statement
Should Council accept the recommendation, the financial implication to Council would be $990.00. It is felt that this can be absorbed within the Aquatic Services current budget.
Bayside Swim Club pay the standard casual hire rate for their lane usage at Des Renford Aquatic Centre despite being a high volume user. The industry standard is to reduce the hire rate for high volume users.
Reducing the lane hire for Bayside Swim Club will significantly assist the club maintain its financial strength and ensure that it continues to hire lanes at the Des Renford Aquatic Centre for many years to come.
That Council vote to reduce the lane hire for Bayside Swim Club nights to $22.50 per hour per lane and that the $990.00 be absorbed within the Aquatic Services budget.
Mayoral Minute No. MM94/11
Subject: Probity in Randwick City Council
Folder No: F2006/00651
The publication ‘Probity in Randwick City Council’ has been produced to highlight council’s multifaceted approach and leadership in the industry. The document provides insight into the probity approach used at Randwick City Council for both Councillors, staff and throughout the Local Government sector as an example of best practice.
Good governance at Randwick City Council encompasses our systems, processes, policies and practices to ensure that Council delivers efficient and effective services.
The publication was initially provided to Councillors at the Councillors Workshop held on 12 and 13 November 2011. It will also be provided to management throughout Council. It provides a meaningful contribution to the local government sector and it is envisaged that the document will provide a useful probity reference for other organisations.
Financial impact statement
There is no direct financial impact for this matter.
Probity in Randwick City Council details how Randwick City Council adopts a variety of measures to ensure probity and transparency in its operations.
That Council endorse the document ‘Probity in Randwick City Council’ dated November 2011.