Ordinary Council Meeting

 

Supplementary BUSINESS PAPER

 

 

MAYORAL MINUTES & LATE GENERAL MANAGER’S REPORT

 

 

 

 

 

Tuesday 18 October 2011

 

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 02 9399 0999 or

1300 722 542 (for Sydney metropolitan area)

Fax:02 9319 1510

general.manager@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Ordinary Council                                                                                                18 October 2011

 

 

 

 

 

 

 

 

 

 

 

 

 


Ordinary Council Meeting

 

Notice is hereby given that an Ordinary Council Meeting of the Council of the City of Randwick will be held in the Council Chamber, Town Hall, 90 Avoca Street, Randwick, on Tuesday, 18 October 2011 at 6:00pm.

 

Mayoral Minutes

 

MM77/11   Implications of the Introduction of a Carbon Tax

MM78/11   2012 Eastern Suburbs Relay For Life - Cancer Council NSW

MM79/11   Malabar Headland - seeking meeting with the Commonwealth Government

MM80/11   Malabar Stormwater Diversion

MM81/11   Donations towards the staging of the Maroubra Fun Run

MM82/11   Housing for Health Project with the LaPerouse Aboriginal Community

MM83/11   Positive Pedalers' Day

MM84/11   Carols by Candelight - St Mark's Anglican Church - Waiving of Fees

MM85/11   Charity Fundraising Event for the Prince of Wales Hospital Foundation

MM86/11   Review of the Planning Act - submission to the NSW Government   

Late General Manager’s Report

GM34/11    Buildings for our Community - South Maroubra Surf Club Project Revised Scope and Budget      

 

Late Confidential Mayoral Minute

MM87/11   General Manager Performance Review 2010 -11

This matter is considered to be confidential under Section 10A(2) (a) Of the Local Government Act, as it deals with personnel matters concerning particular individuals.

 

Late Confidential General Manager’s report

 

GM35/11    23-27 Adina Avenue, Philip Bay - Expression of Interest - Sale or Lease

This matter is considered to be confidential under Section 10A(2) (d) Of the Local Government Act, as it deals with commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.  

 


Ordinary Council                                                                                                18 October 2011

 

 

Mayoral Minute No. MM77/11

 

 

Subject:                  Implications of the Introduction of a Carbon Tax

Folder No:                   F2005/00230

Author:                   Councillor Nash, Mayor     

 

Introduction

 

The Australian Government is currently considering legislation for the introduction of a Carbon Tax. The bill was passed in the lower house on 12 October 2011 and is expected to pass through the upper house in the near future.

 

Issues

 

While a carbon price is considered by the Government to be an effective and efficient way to reduce carbon dioxide emissions and move towards a clean energy future, there is in fact, no evidence of any effect on global emissions as a result of the introduction of a Carbon Tax.

 

The proposed Carbon Tax is a tax on carbon emissions that is to be introduced for approximately 500 businesses which are comprised of Australia’s heaviest polluters. Council is not one of top 500 organisations that will pay the tax, but the carbon it uses in its operations, which are supplied by those businesses that will be taxed, will result in councils either having to absorb the extra costs or pass the costs onto the residents.

 

The proposed Carbon Tax will have an impact on Council’s budget.  In the absence of any compensation for Local Government, Council would have two options, firstly to pass the increased cost directly on to ratepayers or absorb the cost which may put pressure on other areas of Council’s operations.

 

As a recent Productivity Commission report demonstrated, Australia is no slouch when it comes to wasting money and raising costs in its energy policy. The commission showed that Australian spending on greenhouse gas abatement was higher than in China, the US, Japan and South Korea and our industries carry a far greater burden than those in rival primary product-exporting countries.

 

Australian carbon abatement taxes and subsidies mean lower competitiveness, exports diverted to rival suppliers and job losses, with no effect on global emissions.

 

Council’s use of carbon for the 2010-2011 financial year was approximately 47,000 tonnes. The following figures are based on Council’s environmental scorekeeping program which is collated by the organisation Planet Footprint. The main contributing factors to Council’s carbon dioxide emissions are energy, fuel and waste disposal. The emissions by source are as follows:

 

Source

Tonnes CO2 Eq.

Percentage

Corporate Energy

4,243

10.8%

Street Lighting

6,476

16.5%

Fleet

2,597

6.6%

Waste Disposal*

33,800  

66.1%

Total

47,116

100%

 

*difficult to forecast due to the impacts of landfill gas recovery and the pricing policies that might be adopted by landfill operators.

Using MAV modelling 26,000 tonnes of waste x 1.3 (CO2e/t) = 33,800

 

The costs likely to be passed on to council will be for carbon emissions which may be generated by using the services or products of the 500 companies that will pay the tax. As the details of the top 500 organisations are not yet known, it has been assumed that electricity suppliers and waste disposal sites, inter alia, are likely to be included. If this is the case a significant portion of Council’s 47,000 tonnes of CO2 emissions will be subject to increased costs.

 

The Government has advised that the indicative price per tonne for carbon emissions will be $23.00 in the first year. Based on this figure, the additional operating costs to Council in the first year may be as high as $1.08million if the price for every tonne of carbon used in Council’s operations was passed on to Council because of the Carbon Tax. This figure does not include other carbon tax implications that Council may be liable for through concreting and asphalting activities.

 

Council has approximately 49,598 rateable properties and, if these costs were passed on directly to the residents, this would equate to an increase in the rate bill for each property by approximately $22.00 (a 2.3% increase on the average residential rate account). [This calculation has been modelled on methodology use by Burwood, Hornsby, Sutherland and other Councils in reporting on the potential impacts of the carbon tax].

 

The Federal Government has provided compensation packages for local government to help deal with the impact of the carbon tax, predominately the expansion of the Low Carbon Communities Program to $330 Million. However there are 565 local governing bodies across Australia who will be competing for this funding. If the funding was divided equally between each Council, Randwick would only receive $584,000, below the potential financial impact of the carbon tax.

 

The type of initiatives that this program is designed to fund, the ratepayers of Randwick City Council have been funding through our Sustaining Our City Program since 2004. As a result, it can be assumed that this would disadvantage Randwick City Council when competing for the compensation funds available.

 

On 23 August 2011, Council resolved:

 

‘(Mayor, Cr M Matson) that Council:

 

a)     notes that the ALGA has indicated its willingness to work with the government to resolve technical questions and to provide local government with guidance and information on issues flowing from the carbon tax;

 

b)     commissions appropriate experts to provide a briefing to Councillors on the implications of the carbon tax to Local Government and to Council;

 

c)     upon consideration of the above points, resolves in relation to Cr Matthews’ motion, that it is premature to write to the Federal Government objecting to the carbon tax until the information sought in this resolution is first obtained and assessed; and

 

(d)    request a report come back to Council on the cost to Council of appointing an expert to provide us with a report on the implications of a carbon tax, such report to include a proposed list of consultants in order for Council to select that consultant providing the best value for money.’

 

Consultants will be engaged, in accordance with the above resolution, to work with Council to verify the statistics and assumptions referred to in this report and to conduct further evaluation of the implications of the tax as more details become known.  As such, this Mayoral Minute is a status report at this time with the information available.

 

Conclusion

 

A potential impact of the Federal Government’s proposed Carbon Tax is an increase in Council expenditure by approximately $22.00 per rateable property, it being noted that the information in this Mayoral Minute is based on raw figures only and that the actual impact of the carbon tax on local government and Randwick City Council in particular is, at this point in time, still largely unknown.

 

 

Recommendation

 

That the information be received and noted and Councillors be kept informed of developments with respect to the introduction of a Carbon Tax.

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                18 October 2011

 

 

Mayoral Minute No. MM78/11

 

 

Subject:                  2012 Eastern Suburbs Relay For Life - Cancer Council NSW

Folder No:                   F2008/00153

Author:                   Councillor Nash, Mayor     

 

Introduction

 

In October 2007, Randwick City Council resolved to become a ‘community partner’ with the Cancer Council NSW.  This allows Council to work in cooperation with the Cancer Council on a range of activities, such as:

 

·           Learning about and adopting new policies that will lead to a reduction in the incidence of cancer;

·           Supporting Cancer Council advocacy campaigns that benefit the residents of Randwick City Council;

·           Using Council communication channels, venues, staff and networks to disseminate Cancer Council health promotion and patient support materials;

·           Helping the Cancer Council to support patients and their families in the community by allowing use of Council venues for support group meetings and education programs; and

·           Supporting Cancer Council efforts to raise money in the local area.

 

Issues

 

As part of Council’s ongoing commitment to the Cancer Council’s community partnership agreement, I am proud to put forward the Cancer Council’s proposal to hold the 4th Eastern Suburbs ‘Relay For Life’ event on 19-20 May 2012 (all the Eastern Suburbs Relays to date have been supported by Randwick, Waverley and Woollahra Councils and the Centennial Park Trust). 

 

‘Relay For Life’ aims to bring local communities together in the fight against cancer, a disease that directly affects one in three people in the community.  The event is an overnight, outdoor experience where teams of 10-15 people take turns to walk around a local oval (in this case Centennial Park) whilst enjoying local entertainment, food and activities for all ages. 

 

Since its inception in 2000, Relay For Life has become the Cancer Council’s main fundraiser. In Australia, our 150 Relay communities raise over $14 million each year for the Cancer Council. The 2011 Eastern Suburbs Relay For Life, which was held in Centennial Park in May 2011, raised $127,000.

 

The inaugural Eastern Suburbs Relay For Life event was an initiative of Randwick City Council with the then Mayor, Councillor Notley-Smith being the Chair of the Organising Committee. The Mayor of Waverley was the Chair in the second year and the Mayor of Woollahra was the Honorary Chair last year.  For 2012, I have invited the former Mayor of Waverley Council, Cr Sally Betts, to again be the Honorary Chair.

 

The event has been a great success with Councils working together and a large number of Council employees have participated.  I would like to see this event embedded in Council's Events Calendar to ensure that this legacy continues into the future.

 


Financial impact statement

 

It is recommended that an allocation of $3,000 be provided for the event to be funded from the 2011-12 Contingency Fund. This contribution will cover equipment hire to ensure community safety at the event. The event will be organised and run by a committee of volunteers, but there may be a small indirect cost to Council in assisting with media coverage and including information about the event in Council’s community information, where appropriate.

 

Minor costs have been incurred in previous years, supported via a Mayoral Minute.  Randwick City Council has provided set-up logistics, such as witches hats, barricades and trestle tables with Waverley Council providing waste services at the conclusion of the event.

 

Conclusion

 

This is a very significant event on the Cancer Council’s fund-raising calendar.  Council’s support for events such as this, are an important aspect of the ‘community partnership’ that Council has formed with the Cancer Council NSW.

 

 

Recommendation

 

That Council support the 2012 Cancer Council Eastern Suburbs Relay for Life event by:

 

a)     providing media and other community information to encourage staff and the community to participate in the event;

 

b)     inviting Waverly and Woollahra Council’s to also support the event;

 

c)     working with the Cancer Council to promote the event;

 

d)     allocating $3,000 from the 2011-12 Contingency Fund, towards equipment hire, to ensure community safety at the event; and

 

e)     nominating the former Mayor of Waverley Council, Cr Sally Betts, to be the Honorary Chair of the Eastern Suburbs Relay For Life organizing committee for 2012.

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                18 October 2011

 

 

Mayoral Minute No. MM79/11

 

 

Subject:                  Malabar Headland - seeking meeting with the Commonwealth Government

Folder No:                   F2004/06759

Author:                   Councillor Nash, Mayor     

 

Introduction

 

Randwick City Council has been working for many years to secure Malabar Headland as community open space and to extend the coastal walkway through the site.

 

Following meetings with Malabar residents, I recently wrote to the Federal Member for Kingsford Smith, the Hon. Peter Garrett MP, seeking a meeting with him and with the Minister responsible for the site’s management, the Hon. Penny Wong, Minister for Finance and Deregulation, to urgently discuss the headland’s current and future uses.

 

Issues

 

I attended the Malabar Precinct Committee meeting on 5 October. Malabar Headland issues were raised and in particular, the imminent notice for the horse riders to vacate. The Precinct resolved that the Mayor, Cr Belleli and the Local Member, Mr Daley MP, explore options for alternative locations to the headland for the horses. Another option is to allow the horses to remain on the headland.

 

I also recently met with residents of Byrne Crescent regarding the Council’s proposed walkway track through the western part of the Headland (Lot 102 and north to Arthur Byrne Reserve), to provide a link between Maroubra and Malabar beaches pending a future walkway around the Headland’s eastern perimeter, which may be decades away given the unknown timeframe for full remediation of the headland.

 

Following these meetings, I wrote last week to the Federal Member, the Hon. Peter Garrett, seeking to meet and discuss the concerns of the residents of Malabar and Byrne Crescent, namely, the continued use of the headland for the local horse riders and the possibility of Council constructing its proposed coastal walkway around the eastern perimeter of the headland sooner, despite and in the absence of remediation.

 

I also wrote to Mr Daley MP, seeking any assistance he may provide in arranging the meeting with the Federal Member and Minister.

 

Conclusion

 

I am seeking this meeting as soon as possible, given the 31 October 2011 deadline for the horse riders to vacate the site and given the community value arising from extending our City’s coastal walkway, which are matters of importance for Malabar residents and also for residents across our City.

 

 

Recommendation

 

That Council receive and note this report.

 

 

 

Attachment/s:

 

1.View

Letter to Peter Garrett from Mayor requesting meeting on Malabar Headland October 2011

 

 

 

 


Letter to Peter Garrett from Mayor requesting meeting on Malabar Headland October 2011

Attachment 1

 

 

 

 

 

 

 

 

 

File Ref: F2004/06759

Doc No: D01365854

 

13 October 2011

 

The Hon. Peter Garrett AM, MP

Federal Member for Kingsford Smith

PO Box 249

MAROUBRA   NSW 2035

 

 

Dear Mr Garrett

 

MALABAR HEADLAND

 

Randwick City Council has been working in partnership with the Federal Government for many years to achieve our Council’s long term goal of returning Malabar Headland to the community as open space.

 

As part of this ongoing work of Council, I recently met with residents living adjacent to the Malabar Headland site where they raised concerns and questions regarding the future use and access to the site, the extent of the existing contamination and the imminent closure of the Malabar Headland horse riding facilities. The residents also asked me to raise with you the option of the construction of the coastal walkway track along the eastern boundary of the Headland.

 

Accordingly, I am seeking to meet with you and, if necessary, the Minister for Finance and Deregulation, the Hon Penny Wong, as a matter of urgency to discuss these issues prior to the site closure scheduled for 31 October 2011.

 

I acknowledge your advice and input to date and appreciation of these matters and look forward to meeting with you as soon as it can be arranged to discuss these issues and outcomes.  Council’s contact for arranging the meeting is my assistant, Lynn Albert, who can be contacted on 9399 0813.

 

Yours sincerely

 

 

 

 

Cr Scott Nash

Mayor


Ordinary Council                                                                                                18 October 2011

 

 

Mayoral Minute No. MM80/11

 

 

Subject:                  Malabar Stormwater Diversion

Folder No:                   F2004/06144

Author:                   Councillor Nash, Mayor     

 

Introduction

 

In December 2010, Randwick City Council entered into an Agreement with Sydney Water to divert the main stormwater drain at Malabar Beach into the Wastewater Treatment Facility outlet, SWOOS2.

 

This proposal was developed to improve the water quality of Malabar Beach.  Randwick Council committed to pay approximately 50% of the costs of the work up to $1 million.

 

Subsequently, Council has received an amended proposal from Sydney Water but which remained consistent with the terms of the Agreement.  See the attached Map 2. Sydney Water advised Council that during design development of the original proposal, they encountered issues that impacted the effectiveness of the original proposal.

 

This Mayoral Minute provides information on the alternate proposal and an update on the project. 

 

Issue

 

Sydney Water submitted an alternate proposal to divert the stormwater into SWOOS2 in August 2011.  Sydney Water has advised that the original proposal created construction issues and impacted the Wastewater Treatment Facility operation.  More importantly, Sydney Water calculated that the SWOOS2 configuration at the western end of the plant has limited flow capacity to deal with the stormwater diversion.  Sydney Water indicated that this original proposal may have not provided the benefits sought from this joint project.

 

Sydney Water has submitted supporting information on the alternate proposal.  They state that it will provide adequate stormwater diversion to reduce the pollutant load at the beach, leading to a cleaner beach rating.

 

Due to the revision of the original proposal, there have been delays in the project.  Sydney Water is now working on the design of the alternate proposal.  The new expected scheduled commencement of construction of the project is mid November 2011.

 

Council’s financial contribution to the project remains unchanged with an upper limit of $1 million.

 

Financial Impact Statement

 

The funding for this project is available in the 2011-12 Capital Works Budget.

 

 

 

 

 

Conclusion

 

Randwick Council entered into a Deed of Agreement with Sydney Water in late 2010 to divert the main stormwater line at Malabar Beach into the Wastewater Treatment Facility ocean outfall, SWOOS2.

 

Council received an alternate proposal from Sydney Water in August 2011.  Sydney Water claims the alternate proposal will divert more pollutants from Malabar Beach, resulting in a cleaner beach and a better Beach Watch rating.

 

There has been an inevitable delay with the development of the alternate proposal.  Construction for this project has now been moved to approximately mid November 2011.

 

Council’s financial contribution to the project remains unchanged.

 

Recommendation

 

That the Mayoral minute be received and noted.

 

Attachment/s:

 

1.View

Malabar Beach Stormwater Diversion Scheme

Map 1 – Original Proposal
Map 2 – Alternate Proposal

 

 

 

 


Malabar Beach Stormwater Diversion Scheme /  / Map 1 – Original Proposal / Map 2 – Alternate Proposal /

Attachment 1

 

 



Ordinary Council                                                                                                18 October 2011

 

 

Mayoral Minute No. MM81/11

 

 

Subject:                  Donations towards the staging of the Maroubra Fun Run

Folder No:                   F2010/00096

Author:                   Councillor Nash, Mayor     

 

Introduction

 

Council has been approached by Mr Richard Walsh on behalf of the Maroubra and Districts Chambers of Commerce requesting additional funding assistance from Council for the organisation of the 2011 Rotary Club of Maroubra, Maroubra Fun Run/Walk/ Wheel to be held on Sunday, 23 October 2011. 

                      

Issues

 

The Maroubra Fun Run has been an annual event since 1996 when it started out as a small community fair.  This event, comprising a 4km road course, has now grown to over 1000 runners, walkers and wheelers.  Another 5000 people attend the Oktoberfest and Market Day community events held after the fun run in Arthur Byrne Reserve, Maroubra.

 

Mr Walsh has advised that 2 key costs arising from the RTA’s requirements are estimated / quoted as follows:

 

Traffic Management Plan:                                                                     $4,400

Traffic Control (Traffic Controllers, Signs, Barriers and Traffic Cones)           $4,950

Total                                                                                                                      $9,350

 

Council at its meeting held on 28 June 2011 voted to donate $4,000.  Therefore, there is a shortfall of $5,350.

 

Financial impact statement

 

In the event that Council accepts the report recommendation, the direct financial implication to Council will be a contribution of $5,350 from the 2011-12 Contingency Fund.

 

Conclusion

 

The Traffic Management Plan (TMP) will ensure the event is safe and complies with the NSW RTA regulations.  The cost to implement the traffic control has been estimated at $4,950.

 

The request from Mr Walsh is for Council to assist with additional funding to cover the cost of the traffic control/plan.

 

The Maroubra Fun Run is considered a not-for-profit community event.  On this basis, it is recommended that additional funds be donated to cover the costs to stage a safe event for all participants.

 

 


 

Recommendation

 

That Council:

 

a)     Vote to donate $5,350 to the organisers towards the cost of implementation of the Traffic Control associated with the event.

 

b)     advise the organisers of the Maroubra Fun Run that Council be given        adequate and appropriate acknowledgement for its contribution to the running of this event.  Such acknowledgement to include Council’s logo for inclusion on promotional literature. 

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                18 October 2011

 

 

Mayoral Minute No. MM82/11

 

 

Subject:                  Housing for Health Project with the LaPerouse Aboriginal Community

Folder No:                   F2004/07809

Author:                   Councillor Nash, Mayor     

 

Introduction

 

Professor Mark Ferson of NSW Health has written to Council requesting a ‘one-off approval’ to prune/remove a number of trees growing within several private properties.  Professor Ferson is also requesting Council waive the Tree Application Fee and for Council to carry out all specified works to reduce the likelihood of unwanted possum entry into ceiling space.

 

Issues

 

The list of nominated properties that require trees to be pruned or removed are as follows:

 

·      642 Bunnerong Road, Matraville – pruning 1 large Norfolk Island pine and 1 large neighbouring Avocado off the roof of the property

 

·      5 Goolagong Place, La Perouse – prune 1 large Paperbark and 1 large Coastal Banksia off roof of property

 

·      21 Goolagong Place, La Perouse – remove 1 large Mulberry within the property and prune 1 large Moreton Bay fig within the property

 

·      7 Murrong Place, La Perouse – prune 1 large Sydney Red gum and 1 large Pine tree off property

 

·      14 Murrong Place, La Perouse – remove 1 small diseased Melaleuca armillaris

 

·      21 Elaroo Avenue, La Perouse – prune 2 large Paperbarks off roof of property

 

These works are required to reduce access to the ceiling spaces by possums.

 

Financial impact statement

 

In the event that Council accepts the report recommendation, the direct financial implication to Council will be $1,645 and this amount will be funded from the

2011-12 Contingency Fund. 

 

Conclusion

 

These works are required to reduce access to the ceiling spaces of these properties by possums and all pruning constitutes maintenance works that will not impact adversely on the health or aesthetics of the subject trees.

 

 

 

 

Recommendation

 

That Council vote $1,645.00 to cover the Tree Application Fee and to carry out all tree related works on the below properties:

 

·      642 Bunnerong Road, Matraville

·      5 Goolagong Place, La Perouse

·      21 Goolagong Place, La Perouse

·      7 Murrong Place, La Perouse

·      14 Murrong Place, La Perouse

·      21 Elaroo Avenue, La Perouse

 

and these funds be allocated from the 2011-12 Contingency Fund.

 

 

Attachment/s:

 

1.View

Toni Cains - NSW Government Health South Eastern Sydney Illawarra Public Health Unit - Request for one-off tree lopping in properties around La perouse because of Possum issue

 

 

 

 


Toni Cains - NSW Government Health South Eastern Sydney Illawarra Public Health Unit - Request for one-off tree lopping in properties around La perouse because of Possum issue

Attachment 1

 

 

 

Dear Mr Brownley

 

 

 

Please find a copy of a letter from the Director of the South Eastern Sydney Illawarra Public Health Unit concerning an application to have overhanging tree branches lopped from properties in La Perouse.

 

 

 

I can be contacted for any further information should you require it on 9382 8333 during normal business hours

 

 

 

Kind regards

 

 

 

Toni Cains

 

 

 

 

 


Ordinary Council                                                                                                18 October 2011

 

 

Mayoral Minute No. MM83/11

 

 

Subject:                  Positive Pedalers' Day

Folder No:                   F2005/00401

Author:                   Councillor Nash, Mayor     

 

Introduction

 

The organisers of “Positive Pedalers’ Day” have asked Council to support this initiative in order to:

 

-      Raise awareness of and reduce stigma from HIV;

-      Encourage HIV+ people to engage in exercise.

 

Issues

 

To mark World AIDS Day 2010, the City of Sydney is hosting the inaugural Positive Pedalers event in Sydney. Founded in 1996 in San Francisco, Positive Pedalers’ Day is an initiative which seeks to eradicate the stigma attached to HIV and places a strong emphasis on promoting an inclusive and harmonious society through bicycle related activities.

 

Positive Pedalers aims to enhance the public profile of the HIV positive community, acknowledge and identify that HIV is an ongoing medical issue through education and advocacy, promote healthy lifestyle choices and initiatives amongst the HIV community and to support the social inclusion of people within the HIV positive community and in the broader community.

 

This year’s Positive Pedalers Day event in Sydney is proposed to be held in late November or early December to coincide with World AIDS Day, with a bike ride departing from Sydney Town Hall and ending in Centennial Park. All HIV positive people, their friends, family and other supporters are welcome to participate in the ride and reception.

 

This event is supported by the City of Sydney, ACON, Bicycle NSW, New Mardi Gras, Positive Life and Sydney Spokes.

 

Financial impact statement

 

It is recommended that Council contribute $100 towards refreshments for this event, to be funded from the 2011-12 Contingency Fund.

 

Conclusion

 

Council support for this event will assist in reducing the stigma of HIV and in increasing participation, particularly by HIV+ people, in healthy exercise.

 

Recommendation

 

That:

 

a)     Council support Positive Pedalers’ Day 2011 in the knowledge that   this event will assist in reducing the stigma of HIV and in increasing participation, particularly by HIV+ people, in healthy exercise;and

 

b)     Council contribute $100 towards refreshments for the event (to be funded from        the 2011-12 Contingency Fund).

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                18 October 2011

 

 

Mayoral Minute No. MM84/11

 

 

Subject:                  Carols by Candelight - St Mark's Anglican Church - Waiving of Fees

Folder No:                   F2010/00096

Author:                   Councillor Nash, Mayor     

 

Introduction

 

Correspondence has been received from Rev Simon Roberts, St Mark’s Anglican Church, seeking assistance with the waiving of associated fees for its annual community event of “Carols by Candlelight” on Saturday 10 December, 2011 in Pioneers Park, Malabar.

 

Issues

 

Rev Roberts has asked that given this is a non-profit community event, Council providing financial assistance with the following costs: 

 

Application Fee                                                        $    370.00 

Hire of Reserve                                                        $    320.00

Supply/removal of ten bins @ $72.00 per bin         $    720.00  

Additional Toilet Cleaning                                           $    157.00

Food Registration Form                                              $    100.00

Total:                                                                                   $ 1,667.00

 

The St Mark’s Anglican Church’s community event “Carols by Candlelight” is a non profit festive event and Rev Roberts is inviting the local schools in the area to participate in the evening’s carol celebrations.  

 

Financial impact statement

 

Should Council accept the report recommendation, the financial implication to Council is $1,667.00 and currently there are sufficient funds in the 2011-12 Contingency Fund to cover this contribution.

 

Conclusion

 

The “Carols by Candlelight” evening is a family night with entertainment provided largely by local choirs and musicians and has proved successful in previous years.  This event is a non-profit community event and costs be allocated to cover the associated fees from the 2011/12 Contingency Fund. 

 

 

Recommendation

 

That: 

 

a)     Council vote $1,667.00 to cover the fees associated with the “Carols by Candlelight” to be held on 10 December 2011, and that these funds be allocated from the 2011-12 Contingency Fund.

 

b)     The event organiser undertake to appropriately and prominently acknowledge and promote Council’s contribution prior to and during the event.

 

c)     The Mayor or his representative is given the opportunity to address the event on behalf of Council.

 

d)     The event organiser provide Council with information following the event on the number of attendees.

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                18 October 2011

 

 

Mayoral Minute No. MM85/11

 

 

Subject:                  Charity Fundraising Event for the Prince of Wales Hospital Foundation

Folder No:                   F2004/07714

Author:                   Councillor Nash, Mayor     

 

Introduction

 

An invitation has been received from the Prince of Wales Hospital Foundation to ‘Underbelly Razor’ a charity fundraising event.

 

Issues

 

The Prince of Wales Hospital foundation and one of its Patrons, Roy Billing, (and other cast members of ‘Underbelly Razor’) are hosting a dinner, to raise much needed funds for the Prince of Wales Hospital Foundation.

 

The fundraising dinner will be held on Friday 21 October from 7pm to 11pm at The Swifts, Darling Point Road, Darling Point. Tickets are $150 per head and dress is 1920’s glamour or gangster.

 

The Prince of Wales Hospital Foundation (POWHF) fosters strong links with the community, endeavouring to establish lasting relationships with individuals, industries and businesses, creating better hospital awareness. Every donation made to the POWHF makes a difference to patient care and helps to build healthier communities.

 

Financial impact statement

 

Ticket purchases, for any interested Councillors, can be funded from the 2011-12 Contingency Fund.

 

Conclusion

 

It is recommended that interested Councillors be authorised to attend this very worthwhile fundraiser to support the Prince of Wales Hospital Foundation in its mission to build healthier communities.

 

Recommendation

 

That any Councillors interested in attending the fundraising event, contact the General Manager by 1.00pm on Wednesday 19 October 2011.

 

Attachment/s:

 

Nil

 

 


Ordinary Council                                                                                                18 October 2011

 

 

Mayoral Minute No. MM86/11

 

 

Subject:                  Review of the Planning Act - submission to the NSW Government

Folder No:                   F2006/00158

Author:                   Councillor Nash, Mayor     

 

Introduction

 

The NSW Government has commenced a major review of the State’s key planning legislation, the Environmental Planning and Assessment Act, 1979 (the Act). A first stage in the process is for written submissions to be submitted by 4 November 2011. Councillors met last week to discuss key issues, which have now been included in the attached submission for the Council’s consideration.

 

Issues

 

In response to my Notice on Motion to the Council meeting of 20 September 2011, the Council resolved (Nash, Procopiadis) that:

 

a)  Council note the NSW Government has appointed an independent panel to review the Environmental Planning and Assessment Act 1979 along with the broader planning system;

b)  Council prepare a submission in respect of the review, focusing on matters of particular concern to Randwick City Council ; and

c)  The submission be reported to Council prior to it being delivered to the independent panel.

 

The Act has been in operation for more than 30 years, with many amendments made over that time. The NSW Government has commenced the first comprehensive review of the Act, to be undertaken over the next 18 months.  An independent Planning Review Panel has been established to oversee the review, being jointly chaired by the former NSW Environment Minister and Land and Environment commissioner Tim Moore and a former NSW Minister Ron Dyer. The role of the Panel is to provide independent advice to the Minister for Planning and NSW Government.

 

Consultation is being staged, with a first stage ‘listening and scoping’ process currently underway. The Panel is consulting with stakeholders and interested parties, with meetings being held around State over 3 months. Two consultation meetings are scheduled for Randwick on Thursday 10 November 2011, from 3pm-5pm or 6pm-7.30pm at Coogee Diggers RSL Club, Coogee. Written submissions are also welcome at this stage and are required by 4 November 2011.

 

In the next stages, a Discussion Paper will be prepared and exhibited by early December. A Green (Options) Paper is then expected to be prepared by April 2012 for exhibition, followed by a White Paper later in 2012, prior to a draft Bill.

 

I consider it is important to participate in all stages of this review process and hence, a briefing was organised for Councillors and a number met last week to workshop key issues to be considered in the submission.

 

Conclusion

 

This process will provide Council and the community with a range of opportunities to be involved and have our say on the content and approach of a new Act.  The attached submission raises Council’s initial considerations to commence discussions with the community and NSW Government.

 

Recommendation

 

That Council endorse the attached Council submission on the review of the Planning Act, to be forwarded to the NSW Government as part of the first stage of the review.

 

 

Attachment/s:

 

1.View

Council submission on the Planning Act review - October 2011

 

 

 

 


Council submission on the Planning Act review - October 2011

Attachment 1

 

 

Randwick City Council - Submission to the NSW Government review of the Environmental Planning and Assessment Act 1979 (the Act)

 

 

 

Randwick City Council welcomes a comprehensive review of the Act given that it has been in operation now for over 30 years and has had many amendments over time. Council is keen to be involved in all stages of the review and as part of this, welcomes the opportunity to submit these initial comments for consideration in the review process.

 

Overview of the review process 

 

·      The staged review process for a new Act is supported, as this gives councils, the community and other stakeholders the opportunity to be involved both as the issues and ideas are formulated and as they evolve. Within the timeframe for the review, Council would appreciate sufficient exhibition periods that will allow for reporting to Council meetings.

 

·      The review must recognise that it needs to look not only at the Act, but more broadly at the planning system and key aspects which affect the system, such as financial and property markets, to achieve a robust, transparent and accountable planning system.

 

·      The community is increasingly interested in the planning system and this review should provide a forum for better understanding the basics of planning and the challenges of planning across cities such as Sydney.

 

Overview of the Act

 

·      Some of the interviews posted on the review web site to date note that separate planning and development acts may be a suitable way forward. Council considers that planning and development are integrated processes and should not be considered in separate acts. 

 

·      The Act has become longer and more detailed over time and it is now opportune to streamline the procedural details and include these in the related Regulation, enabling the Act to be a high level, strategic document.

 

·      The objects of the Act are considered to work well as overarching requirements and these should retain the need to balance social, environmental and economic issues.

 

State and Local roles in planning and development

 

·      Key State documents such as the State plan, Metropolitan and sub-regional strategies should be properly recognised in the Act and measures included within the Act and planning system to strengthen the State’s commitment to deliver and implement these plans. Enhanced monitoring and evaluation should also be set as requirements. Councils will look very favourably on such NSW Government commitments that councils can rely on for their local planning, particularly for critical planning issues such as transport infrastructure and services. 

 

·      Council supports the recent amendments to remove part 3A of the Act and to better clarify state, regional and local planning roles and responsibilities. There is further scope to clarify these roles and to simplify what has now become quite a complex series of legislation and policies to determine development approval requirements. The new SEPP (State and Regional development) should for example, encompass all such development, which still remains in other SEPPs (such as Infrastructure and Major Development SEPPs).  

 

·      The current approach to determining state/regional development is often based on a simple dollar value. This should be reviewed and additional considerations included, ensuring that development falls in these categories only where it genuinely has potential state or regional significance. Regular reviews of any dollar components, in real terms, should also be required.

 

·      Council has recently raised concerns with Panels introduced in recent years in to the Act. In particular, the Joint Regional Planning Panels (JRPP) introduced another decision making body for issues of ‘regional’ scale that were previously largely addressed by councils. The effectiveness of these panels should be reviewed, particularly in relation to the account given to local planning controls in decision making, and the composition of the panels (with five members and only two of these are locally elected representatives). The recent change to the thresholds for applications being considered by the JRPP is supported and could be further reviewed.

 

·      Environmentally sustainability is critical to our future planning and the Act should be strengthened in its requirements for considering sustainability/ESD in all planning and development decisions. Related to this, the BASIX initiative is supported and should be further strengthened within the planning system.

 

·      There are now too many SEPPS and these cover many issues that can be better addressed at a local level, rather than a broad-brush generic approach. The Affordable Housing SEPP, for example, allows boarding houses across most residential areas rather than where suitable to local needs, infrastructure, etc.

 

Local Plans

 

·      The Standard instrument for LEPs needs to provide greater flexibility for councils to include controls that are important to their areas eg landscaping controls.

 

·      Councils should be required, when consulting on LEPs applying to land that adjoins other council areas, to reach agreement on the LEP controls, or to seek the Minister/Dept to decide on any issues as now occurs for state government agencies when their objections to an LEP remain unresolved.

 

·      Clarity as to what comprises a development standard and what is a prohibition is required for LEPs and all plans.

 

·      The weight of DCPs should be clarified in the Act and be reinstated as required considerations for State significant development.

 

·      The approach for S94A Plans is applied within Randwick City as a simple, clear approach to levying for these contributions. Clarification should be given on suitable categories of development to include/exclude in plans, while the current flexibility in the Act to reduce levies for State or regional development should be removed, given that these developments are just as if not more likely to impact on local infrastructure and services needs. 

 

·      VPAs provide a tool for infrastructure planning and delivery however, greater clarity and transparency of the process is needed. One potential approach is to require an independent person to sign-off on final agreements.

 

·      Existing use rights should be further tightened by requiring that the relevant LEP controls must be considered as part of any development application.

 

DAs/Complying/Exempt Development

 

·      The processes for Crown DAs should be reviewed for greater equity for councils to apply reasonable conditions and place greater requirements on the Crown when challenging any removal/variation in conditions.

 

·      The extent of complying development should be reviewed and consideration given for councils to continue their own complying development categories suitable to their areas, in additional to those in the Codes SEPP.

 

·      Greater clarity for defining DA commencement should be made and also for requiring completion times on development.

 

·      Fees/Charges for DAs and related applications should be subject to ongoing reviews to more adequately measure the costs of assessment. Consider also identifying and formalising opportunities for councils to reduce or remove fees for matters such DA fees in conservation areas or for heritage items where these would normally be exempt or complying development.

 

 

 

________________

 


Ordinary Council                                                                                                18 October 2011

 

 

General Manager's Report No. GM34/11

 

 

Subject:                  Buildings for our Community - South Maroubra Surf Club Project Revised Scope and Budget

Folder No:                   PROJ/10526/2010

Author:                   Hayley Segedin, Buildings for our Community Projects Coordinator     

 

Introduction

 

At the Ordinary Council Meeting held on 28 June 2011 Council resolved to:

 

a)     allocate grant funding received by the Department of Families, Housing, Community Services and Indigenous Affairs of $100,000 towards the South Maroubra Surf Club project.

 

b)     at the completion of the project any remaining funds be allocated towards additional works as requested by the South Maroubra Surf Life Saving Club.

 

Issues

 

Revised Project Scope and Variations

Extensive remedial works were undertaken to South Maroubra Surf Life Saving Club in early 2011, and further alterations, additions and repairs were to be undertaken on the building as part of the Buildings for our Community Program.

 

With the budget allocated from Buildings for our Community and additional funding sources like the Department of Families, Housing, Community Services and Indigenous Affairs grant, Council in July 2011 commenced construction on alternations, additions and repair works to the South Maroubra Surf Club building. The total allocated budget for the project was $1.183 million.

 

During the construction stage, the project has changed in scope due to a number of associated variations. The variations include:

 

·      removal of the first floor concrete roof to improve room height and spatial quality;

 

·      relocation of existing services to accommodate the lift pit at the building frontage;

 

·      alteration to lift pit and entry stair concrete slab and footing pads;

 

·      concrete footing adjustment to the external terrace slab to the eastern side of the building;

 

·      changes to material selections to address durability, robustness and acoustic insulation;

 

·      modifications to the new foyer block work walls to accommodate entry stairs;

 

·      changes to structural steel materials and design for the roof re-design.

 

The Council report dated 28 June 2011 identified a pre-construction contingency of $45,814.00.

 

As a consequence of the variations listed above this contingency has now been expended and the project budget currently presents a shortfall of $92,000.00.

 

Additional Works as Requested by the Club

Aside from these variations, the Club has also approached Council requesting additional works outside the original scope of this project. These include:

 

1.  new entry stairs to the western side of the building integrated with the foyer and lift entrance. The stairs would provide efficient access to the ground and first floors of the building and provide as an attractive addition to the new entry area. Patrons of the first floor function area would no longer need to traverse the ground floor of the club to access this area, improving building security and management. The existing internal stairs servicing will become redundant with this addition, with their floor area used for much needed Club storage;

 

2.  additional electrical works to the first floor to increase power supply to the new kitchen facilities and power outlets to the lower ground foyer. 

 

3.  provision of a concrete slab under the new extended terrace on the east of the building. This would serve to eliminate difficulties with grass ground cover at the entry to the ground floor activity room, provide a seating area for users of the club and beach, and could be extended to provide a valuable link with the future coastal walkway.

 

4.  provision for clear vehicle circulation and pedestrian safety at the building frontage by providing ease of transition between the entrance to the building from the car park;

 

5.  render and paint of the external building exteriors – currently a mix of face brickwork, masonry block walls and concrete. This will complement the proposed finish for the new lift and foyer shaft and serve to unify the old elements with the new additions; and

 

6.  provision of Surf Club signage to the building frontage.  This will enhance the overall upgrade and create a visually strong, attractive and community focused identify for the building.

 

The cost estimate for the new entry stairs is $130,000 (Item 1, above).  This item will be funded by the Club, through grants applied for in the NSW Community Building Partnership Program and NSW Surf Club Facility Grant Program, or from other sources if these grant applications are unsuccessful. Notification of the grant outcomes is in early 2012.

 

A Section 96 is required for the entry stairs and the Club submitted documentation in September 2011 to the NSW Department of Primary Industries seeking concurrence to proceed. It is expected that once the appropriate approvals are in place and the funding confirmed Council will then proceed with this work.

 

Council officers have received the following cost estimates for the additional works requested by the Club:

 


 

Requested Works

1

Enclose existing stairs for storage (internal)

$

9,100.00

2

Electrical services (first floor and foyer)

$

10,900.00

3

Ground re-surfacing (east side)

$

20,000.00

4

Render and paint (external)

$

60,000.00

5

Vehicle and pedestrian access (frontage)

$

25,000.00

6

Surf Club Name Signage (frontage)

$

28,000.00

Total (Funding)

$

153,000.00

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 2:        A vibrant and diverse community.

Direction 2c:       Strong partnerships between Council, community groups and government agencies.

Key Action:         Champion our community’s needs to other community service providers and government agencies to advocate on our community’s behalf.

 

Financial impact statement

 

The project budget and revised expenditure for this project is listed in the table below:

 

Project Funding

$

1,183,000.00

Project Expenditure (including variations)

$

 - 1,275,000.00

Requested Works

$

- 153,000.00

Funding Shortfall (Total)

$

245,000.00

 

To complete the project, including the works requested by the Club, it is proposed that the funding shortfall of $245,000 be funded from Council’s Infrastructure Reserves.

 

Conclusion

 

The South Maroubra Surf Life Saving Club is an important community facility. It provides vital infrastructure for lifesaving services and club volunteers, and has been instrumental in developing a vibrant community spirit and engagement in the area.

 

The works currently underway will provide much needed restoration and remediation to the building, and the additional works requested by the Club will further enhance the facility in its natural setting of Arthur Byrne Reserve.

 

Whilst works provided under the Buildings for our Community program adequately addressed the remediation issues associated with the building, the additional works requested by South Maroubra Surf Life Saving Club address its long term vision and future direction.

 

As the building is an important asset for the community, it is desirable to undertake these requested works to the building to bring it up to contemporary standards in both aesthetics and function, and to contribute to its on-going vibrancy and longevity.

 

Recommendation

 

That, to complete the South Maroubra Surf Life Saving Club project, including the additional works requested by the Club, the funding shortfall of $245,000 be funded from Council’s Infrastructure Reserves.

 

Attachment/s:

 

Nil