MINUTES OF Administration and Finance Committee Meeting of the Council of the City of Randwick HELD ON Tuesday, 9 August 2011 AT 6:07pm




The Mayor, Councillor M Matson (East Ward)


North Ward†††††††††††††††††††††††††††††††††††††††††† -† Councillors K Smith, P Tracey & M Woodsmith


East Ward††††††††††††††††††††††††††††††††††††††††††† -† Councillor T Bowen (Chairperson)


West Ward†††††††††††††††††††††††††††††††††††††††††† -† Councillors B Hughes & J Procopiadis


South Ward††††††††††††††††††††††††††††††††††††††††† -† Councillors R Belleli & C Matthews


Central Ward††††††††††††††††††††††††††††††††††††††† -† Councillors A Andrews, T Seng & G Stevenson


Officers present:


Acting General Manager†††††††††††††††††††††††††††††††††††††† Ms S Truuvert

Director City Services†††††††††††††††††††††††††††††††††††††††† Mr J Frangoples

Acting Director City Planning††††††††††††††††††††††††††††††† Mr K Kyriacou

Director Governance & Financial Services††††††††††††††† Mr G Banting

Acting Manager Development Assessment†††††††††††††† Mr R Quinton

Senior Administrative Coordinator††††††††††††††††††††††††† Ms J Hartshorn

Communications Manager†††††††††††††††††††††††††††††††††††† Mr J Hay

Acting Manager Corporate & Financial Planning †††††† Mr M Woods

Manager Strategic Planning††††††††††††††††††††††††††††††††† Ms K Armstrong

Buildings for our Community Projects Coordinator††††† Ms H Segedin


One minutes silence was observed to mark the passing of Mr Leslie (Les) Bridge a former Councillor (between 1962 and 1991), Mayor (1984-85) and Deputy Mayor (1989-90) of Randwick City Council.


Apologies/Granting of Leave of Absences


Apologies were received from Crs Nash, Notley-Smith and White.


RESOLVED: (Belleli/Procopiadis) that the apologies received from Crs Nash, Notley-Smith and White be accepted and leave of absences from the meeting be granted.


Confirmation of the Minutes


Confirmation of the Minutes of the Administration and Finance Committee Meeting held on Tuesday 12 July 2011


RESOLUTION: (Woodsmith/Matson) that the Minutes of the Administration and Finance Committee Meeting held on Tuesday 12 July 2011 (copies of which were circulated to all Councillors) be and are hereby confirmed as a correct record of the proceedings of that meeting.

Declarations of Pecuniary and Non-Pecuniary Interests




Address of Council by Members of the Public†



Urgent Business



Administration Reports



Finance Reports


F16/11††††† Finance Report - 2010-11 Financial Statements (Unaudited) (F2010/00252)


RESOLUTION: (Andrews/Procopiadis) that, as a Committee-of-the-Whole:


a)†††† the Schedule of 2010-11 funds to be carried forward into 2011-12 be adopted as per Attachment 1


b)†††† in relation to the financial statements required in accordance with Section 413(2)(c) of the Local Government Act 1993:


i)††††††† Council resolve that in its opinion the General Purpose Financial Statements, Special Purpose Financial Statements and Special Schedules for the year ended 30 June 2011:


a.† have been properly drawn up in accordance with the provisions of the Local Government Act 1993 and the Regulations there under, the Australian Accounting Standards and professional pronouncements, and the Local Government Code of Accounting Practice and Financial Reporting;


b.† to the best of the Councilís knowledge and belief the statements present fairly the Councilís operating result and financial position for the year and accords with the Councilís accounting and other records; and


c.† the Council is unaware of any matter that would render the financial statements false or misleading in anyway.


ii)†††††† The Statement by Councillors and Management for both the General Purpose Financial Statements and Special Purpose Financial Statements be signed by the Mayor, another Councillor, the General Manager and the Responsible Accounting Officer.


c)†††† the financial statements be referred to the Councilís Auditors for audit.


d)†††† arrangements be made to place copies of the audited financial statements on public exhibition and the necessary advertisements be published.


e)†††† a copy of the audited financial statements be forwarded to the Division of Local Government.


f)†††† the audited financial statements be presented at a meeting of Council to be held on 20 September 2011 in accordance with Section 418 of the Local Government Act, 1993.






F17/11††††† Finance Report - Contingency Fund - status as at 31 July 2011 (F2007/00638)


RESOLUTION: (Mayor, Cr† Matson/Stevenson) that the report be received and noted.


MOTION: (Mayor, Cr† Matson/Stevenson) CARRIED - SEE RESOLUTION.

Notice of Rescission Motions



The meeting closed at 6.09pm.



The minutes of this meeting were confirmed at the Administration and Finance Committee Meeting of the Council of the City of Randwick held on Tuesday, 13 September 2011.