Community Services Committee
Tuesday 14 June 2011
Administrative Centre 30 Frances Street Randwick 2031
Telephone: 02 9399 0999 or
1300 722 542 (for Sydney metropolitan area)
Fax:02 9319 1510
Community Services Committee
Notice is hereby given that a Community Services Committee of the Council of the City of Randwick will be held in the Council Chamber, Town Hall, 90 Avoca Street, Randwick, on Tuesday, 14 June 2011 at 6:00pm.
Committee Members: The Mayor (M Matson), Andrews, Belleli, Bowen, Hughes, Matthews, Nash, Notley-Smith, Procopiadis, Seng, Smith, Stevenson, Tracey (Deputy Chairperson), White and Woodsmith (Chairperson)
Quorum: Eight (8) members
Apologies/Granting of Leave of Absences
Confirmation of the Minutes
Community Services Committee - 10 May 2011
Declarations of Pecuniary and Non-Pecuniary Interests
Address of Committee by Members of the Public
Community Services Reports
C9/11 Sports Committee Minutes
Notice of Rescission Motions
Community Services Report No. C9/11
Subject: Sports Committee Minutes
Folder No: F2005/00446
The Sports Committee Minutes for the meeting held on 18 May 2011 are presented to the Community Services Committee.
As scheduled, the Sports Committee has met and the minutes of the meeting, which reflect discussions and outcomes, are attached.
Relationship to City Plan
The relationship with the City Plan is as follows:
Outcome 5: Excellence in Recreation and Lifestyle Opportunities.
Direction 5a: Maximise opportunities for residents and visitors to enjoy both active and passive open space uses.
Financial impact statement
There is no direct financial impact for this matter.
It is recommended that Council acknowledges and accepts the minutes of the Sports Committee meeting of 18 May 2011.
That the minutes of the Sports Committee Meeting held on 18 May 2011 be received and noted.
Sports Committee Minutes - May 2011
Cr Alan White Councillor, Randwick City Council
David Shalhoub Randwick Junior Rugby
Marsden Auerbach Sydney Bowmen Archery Club
Theo Theol Eastern Suburbs Cycling
Colin Iremonger Eastern Suburbs Cycling
Stewart Ross Soccer Clubs Representatives
George Phillips Soccer Clubs Representatives
Daryl Trezise Eastern Suburbs Junior Baseball
Bill Anderson Randwick Petersham Cricket Club
Peter Devlin Randwick Petersham Cricket Club
Tony Lewis Randwick District Rugby Union
Robert Elliott Coogee Croquet Club
Jim Squadrito Queens Park Touch Association
Dean Lance AFL
Peter Stone (Chairman) Randwick City Council
Jason Gaskin Randwick City Council
Trish McDonald-Harrison Randwick City Council
Cr John Procopiadis Councillor, Randwick City Council
Cr Kiel Smith Councillor, Randwick City Council
Michelle Dunn South Eastern Junior Cricket Assoc
Pat Martin Randwick Netball Association
Anne & Jeff Hardy South East Senior Oztag Assoc
John & Joanne Buckton Randwick Botany Cycling Club
Vince Bell South East Oztag Junior Division
Minutes of the 16 February 2011 meeting were confirmed.
2. Business Arising
2.1 Bardon Park
Councillor Alan White advised that the Bardon Park matter has been resolved. The Dolphins are training on the field; however some residents are still not pleased about it.
3. General Business
3.1 Presentation – An Overview of Randwick City Council’s Sportfields/ Parks
Peter Stone presented the Sports Committee members with an Overview of the City’s Sportfields/Park. This was the same briefing recently given to Councillors. Some extracts from the presentation are below:
Generally, the summer season competition commences the 2nd week in September and runs until 2nd week in March. The winter competition season generally commences 1st week in April and ends in the last weekend in August. Sporting fields fall into the categories of: Regional Parks, District Parks and Neighbour Parks.
Schools in the City use parks free of charge.
To ensure safe and sustainable playing surfaces, a limit on the hours of use for organised sports activities is determined by Council officers through sports field inspections and monitoring of weather forecasts. Periods of wet weather can have a detrimental effect on the quality of the playing surfaces and hence, player safety.
Council Officers consider the following factors when determining field allocation:
· Operational capacity, i.e. rest periods, conditions of the playing surface and the subsoil.
· The intended use of the field.
· Any proposed capital works during the season.
· Previous use and whether terms and conditions of use have been met.
· Conditions of development approvals.
For the 2010-11 financial year, Council allocated $1.27 million in its operating budget for sports field maintenance. The projected revenue is $187,606; hence the net cost is $1.08 Million.
Fields are classified as Class A, Class B and Class C and charged at an hourly rate, accordingly. Rates compare favourably with other Council sporting facilities in the Sydney region.
The draft Sports field and associated Recreational Facilities Management Handbook was provided to Committee Members
3.2 Wet Weather Sports Field Advice
Jason Gaskin said Council are going to be updating the status of field open/ closure information (when necessary) during the weekend. The decision can be made on Saturday or Sunday morning by 7.30. Sports Committee members said that it is important that the person responsible for telling the team whether or not the game is “on” or “off” receive the information before the general public. Otherwise, there can be confusion among team members.
3.3 Winter Sports Season
Peter Stone advised that there will be no refunds given for wet weather. This was confirmed in response to a query from Jim Squadrito of Queens Park Touch Association wanting a refund for wet weather.
The winter maintenance program is due to finish next week. A number of the grounds have received treatment to keep grass cover going to last as well as possible through the winter season. The next round or field renovation will be at the end of August.
3.4 Line Marking Process
The initial line marking of fields is Council’s responsibility and this is done at the time the field is hired. Thereafter, it is up to the Clubs to arrange their own line marking. Council will supply paint for the Club (or their contractor) to do the line marking. Clubs who require a line marking machine arrange it through Jason Gaskin. Sports representatives wish to share information about line marking contractors they use and asked Jason coordinate it.
4. Any Other Business
4.1 Upgrade of Chifley Fields
Daryl Trezise asked about the Chifley upgrade. Peter Stone said the dozers have begun work and the Chifley upgrade will cost $7m. Baseball will be one of the Sports played. Later, an Expression of Interest will go out so other sports may apply. Peter said the cost of maintaining these fields will be a major additional cost to Council and maintenance options are still being assessed.
5. Future Meeting Dates
5pm on Wednesday 17 August 2011
16 November 2011
15 February 2012
The meeting ended at 6.20 pm