Ordinary Council Meeting
Supplementary BUSINESS PAPER
Tuesday 24 May 2011
Administrative Centre 30 Frances Street Randwick 2031
Telephone: 02 9399 0999 or
1300 722 542 (for Sydney metropolitan area)
Fax:02 9319 1510
Ordinary Council Meeting
Notice is hereby given that an Ordinary Council Meeting of the Council of the City of Randwick will be held in the Council Chamber, Town Hall, 90 Avoca Street, Randwick, on Tuesday, 24 May 2011 at 6:00pm.
MM38/11 Randwick Rugby Foundation - invitation to attend Randwick Rugby Hall of Fame event
MM39/11 Sydney Children's Hospital - Gold Coin Week
MM40/11 Bayside Swim Club - Des Renford Aquatic Centre - Waiving of Fees
MM41/11 Waiving of Fees - Matraville Precinct "Carols by Candelight" Banner
MM42/11 Mayors for Peace Australia - request for financial assistance
MM43/11 Future Music Festival 2011
Mayoral Minute No. MM38/11
Subject: Randwick Rugby Foundation - invitation to attend Randwick Rugby Hall of Fame event
Folder No: F2004/07396
An invitation has been received from the Randwick District Rugby Union Football Club for Council to make a donation to the Randwick Rugby Foundation in the form of booking a table of ten at the Randwick Rugby Hall of Fame Team Induction Lunch 2011 (to be held on Thursday 21 July 2011).
Since its inception in 1882, the Randwick Rugby Club has seen tens of thousands of young men pass through its ranks. The club has allowed these young men to develop their skills, participate in the local community and make many life long friends.
The Randwick Rugby Foundation Appeal was established by the Randwick District Rugby Union Football Club so they could continue their ongoing development of the Rugby Club in providing young men in the Randwick City community the opportunity to participate in one of our most integral and healthy community pastimes.
Financial impact statement
The requested donation, in the form of a table booking for ten at the abovementioned event, totals $2,000.00. If the report recommendation is adopted, the donation can be funded from the 2011/12 Council Contingency Fund.
The Randwick Rugby Club is quite possibly the best known rugby club in Australia and is a source of pride for the residents in Randwick City. Council should support the ongoing development of this wonderful institution in their efforts to provide more young men with the chance to improve themselves both physically and mentally.
That Council support the Randwick Rugby Club by making a donation to the Randwick Rugby Foundation in the form of booking a table for 10 at the Randwick Rugby Hall of Fame Team Induction Lunch 2011, to be funded from the 2011/12 Council Contingency Fund. Any interested Councillors are to contact the General Manager.
Mayoral Minute No. MM39/11
Subject: Sydney Children's Hospital - Gold Coin Week
Folder No: F2004/06257
A request has been received from the Sydney Children’s Hospital asking for Council’s support to promote its annual Gold Coin Week campaign in an attempt to raise over $700,000.00 for the hospital. The Sydney Children’s Hospital would like to display their banner to advertise Gold Coin Week from 26th May through to 6th June, 2011.
Sydney Children’s Hospital would like to display their banner to advertise Gold Coin Week to advise the local community of this fundraising activity.
Costing are as follows:
Installation and removal of two banners @ $650.00 per banner $1,300.00
Hire of banner poles @ $575.00 per week
x two weeks x two banners $2,300.00
In addition, the Randwick City Library Service proposes to run a morning tea at all our libraries on Wednesday, 1st June, 2011. Staff would contribute cakes and biscuits, supplemented by tea, coffee and biscuits bought by the library. A gold coin donation would be charged for the morning tea and proceeds would be donated to the Sydney Children’s Hospital Foundation.
Relationship to City Plan
The relationship with the City Plan is as follows:
Outcome 2: A vibrant and diverse community.
Direction 2c: Strong partnerships between Council, community groups and government agencies.
Financial impact statement
Should Council accept the report recommendation, the financial implication to Council is $3,600.00 which will be charged to the 2010/11 Contingency Fund.
Council’s support of Gold Coin Week will further strengthen the long term partnership between Council and the Sydney Children’s Hospital. The hospital provides a vital service to our local community and Council should contribute towards such a worthy cause.
That Council supports the Sydney Children’s Hospital in promoting their annual Gold Coin Week 2011 Campaign by:
a) the fees associated with the installation and dismantling of two banners and the hire of Council’s banner poles for the Sydney Children’s Hospital being waived and $3,600.00 be allocated from the 2010-11 Contingency Fund; and
b) the organisers undertake to appropriately and prominently acknowledge and promote Council’s contribution prior to and during their fundraising week.
Letter from Sydney Children's Hospital Foundation requesting Council to participate in Gold Week 2011
Letter from Sydney Children's Hospital seeking approval to install two banners
Mayoral Minute No. MM40/11
Subject: Bayside Swim Club - Des Renford Aquatic Centre - Waiving of Fees
Folder No: F2006/00108
Council has received a request for assistance from Ms Donna Irvine, President of Bayside Swimming Club, who is staging a Bayside under 12 Open Carnival on Sunday 12th June, 2011 at the Des Renford Aquatic Centre.
The Bayside under 12 Open Carnival is a competitive swimming event that is anticipated to attract over 200 athletes and 300 spectators from a number of Swimming Clubs across Sydney. The primary goal in staging this carnival is to raise funds for the Bayside Swimming Club, to support ongoing activities at the Des Renford Aquatic Centre and to provide an opportunity for members to compete against other swimming clubs within the state. It is proposed to waive the pool hire fees of $720.00.
Financial Impact Statement
Should Council accept the recommendation, the financial implication to Council is $720.00, to be funded from the Council Contingency Fund 2010/11.
The Bayside Under 12 Open Carnival is a worthwhile local community event which provides income to the Des Renford Aquatic Centre in the form of ‘secondary’ spend and entrance fees for spectators during one of the quietest income generating months of the year. This event is the annual fundraiser for Bayside Swimming Club and provides the Club with an opportunity to raise funds for its ongoing activities at Des Renford Aquatic Centre and is an opportunity for swimmers to compete against their peers.
1. Council vote to waive the $720.00 fees associated with the Bayside under 12 Open Carnival to be held on Sunday, 12 June, 2011.
2. Bayside Swim Club undertake to appropriately and prominently acknowledge and promote Council’s contribution, prior to and during the event (by Council logo being prominently displayed on all promotional materials such as flyers, newspaper advertisements, etc,).
Letter from Baysdie Swimming Club requesting Waiver of Fees for Carnival
Bayside Swimming Club
Dear General Manager
I represent Bayside Swimming Club and I am writing to you in the hope you may be able to assist our swimmers.
Bayside Swimming Club is a club which encourages children of local residents from Randwick, Coogee, and Maroubra to La Perouse to participate in swimming at a club and competitive level. We currently have 140 members of which 95% live within the Randwick City Council Area.
As part of our fund raising initiative for club swims we hold an annual short course swimming carnival at Des Renford Aquatic Centre. This year the carnival is scheduled to occur on the 12 June 2011. This carnival is open to all swimmers who are a member of a swimming club and are aged between 5 to 18 years.
A substantial cost of this carnival is hiring the Des Renford Aquatic Centre. All other costs in running this event are either donated by parents or associates of parents. To help with the funding of this event we request the hiring fee is waived or reduced from its current rate of $720. Any reduction would be greatly appreciated.
Any waiver or reduction in fee will be acknowledged on our website www.baysideswimming.com.au and at our annual presentation night in October.
On behalf of all our members, thank you for taking the time to consider our request.
Bayside Swimming Club
Mayoral Minute No. MM41/11
Subject: Waiving of Fees - Matraville Precinct "Carols by Candelight" Banner
Folder No: F2004/06257
In March 2011, the Council adopted the Council’s events management strategy, Celebrating Randwick. At the same time, it also resolved (Notley-Smith/Procopiadis) to fund or sponsor 3 carols events in South Maroubra (Village Green), Matraville (Barwon Park) and Coogee Beach (Goldstein Reserve) to achieve better quality events and participation levels. The event coordinators of South Maroubra and Matraville Carols will be invited to meet with Council staff to establish appropriate funding arrangements later this year.
A request has been received from Mr Carlos Da Rocha, Chairman Matraville Precinct, seeking the waiving of fees associated with the installation of a banner (intersection of Anzac Parade and Beauchamp Road, Maroubra), advertising their upcoming event “Carols by Candlelight” in Barwon Park, Matraville on 10th December, 2011.
The Matraville Precinct would like to display the banner to advertise their annual Carols by Candlelight and invite members of the community to attend.
Costing as follows:
Installation and removal of banner $ 650.00
Hire of banner poles $575.00 per week x 2 weeks $1,150.00 Total $1,800.00
Financial impact statement
Should Council accept the report recommendation, the financial implication to Council is $1,800.00 and there are currently sufficient funds in the 2010-11 Contingency Fund to cover this contribution.
Given that the Council has endorsed the Christmas Carols in Barwon Park, Matraville as one of the three key local Carols to be supported by the Council, it would be appropriate for the Council to agree to the waiving of fees associated with the installation and dismantling of a banner for the Matraville Precinct and that the funds be allocated from the 2010-11 Contingency Fund.
a) the fees associated with the installation and dismantling of a banner and the hire of Council’s banner poles for the Matraville Precinct (intersection of Anzac Parade and Beauchamp Road, Maroubra), be waived and $1,800.00 be allocated from the 2010-11 Contingency Fund; and
b) the organisers undertakes to appropriately and prominently acknowledge and promote Council’s contribution prior to and during the Open Day.
Email from Carlos Da Rocha, Matraville Precinct, requesting waiving of fees to hang banner for Carols by Candlelight 2011
Mayoral Minute No. MM42/11
Subject: Mayors for Peace Australia - request for financial assistance
Folder No: F2009/00197
In 2005, at the invitation from the Mayors of Hiroshima and Nagasaki, Council officially joined the Mayors for Peace (MFP) Campaign which aims to have nuclear weapons banned across the entire world by the year 2020.
‘Mayors for Peace Australia’ is now seeking financial support from its members to ensure it is sustainable into the future.
The National Convenor of MFP Australia has recently written to Council requesting financial assistance. The following is an extract from the National Convenor’s request:
‘There is a need for Mayors for Peace to become incorporated so the focus of Australia’s organisation can better represent the Australian experience and form its own constitution. We see a role for all members to have some input into this, so MFP is requesting your financial support to facilitate this.
The amount we are seeking from members is $500.00 per council to support a person two days a week to:
· continue the work of communicating with members,
· set up the incorporation of Mayors for Peace Australia,
· facilitate meetings with federal parliamentarians,
· run programs and initiatives to involve local communities in awareness of the nuclear issues,
· provide materials for local initiatives,
· produce an e-news for members,
· develop a website,
· support and co-ordinate the travelling exhibition “Transforming the Human Spirit”,
· build and support membership,
· build capacity by having a presence at local government events
· work with like minded NGO’s such as ICAN.’
In December 2010, Council received a request from MFP to provide an annual financial contribution in order to support the cities of Hiroshima and Nagasaki, who have carried the financial burden of this campaign for over 25 years. At the Council Meeting of 14 December 2010, Council resolved:
‘(Mayor, Cr Matson) that Council strengthen its membership of the Mayors for Peace 2020 Vision Campaign by making an annual contribution to support the Cities of Hiroshima and Nagasaki in striving to ban nuclear weapons worldwide by the year 2020.’
The campaign contribution for 2010 was $820.00, with funds allowed for in Council’s membership budget.
Financial impact statement
If the report recommendation is adopted, the financial contribution ($500.00) will be funded from the 2010/11 Contingency Fund.
Now is perhaps the best window of opportunity in our generation to abolish nuclear weapons. In the last 18 months, in Australia and internationally, there has been a significant positive shift in the political landscape on the issue of nuclear disarmament. The USA under Barrack Obama’s administration is committed to nuclear weapons abolition and is undertaking serious steps to deliver on that promise thus providing the opportunity for a real breakthrough. Australia has a role to play in this as it engaged with the world at last year’s Nuclear Non-proliferation talks at the United Nations. Global civil society's coordinated response in the next few years is vital, and the Mayors for Peace Australia network can play an important and crucial role.
In October 2009 the Lowy Institute released its 5th annual survey of Public Opinion and Foreign Policy. A massive 75% of Australians polled agreed that global nuclear disarmament should be a top priority for the Australian government. Council’s contribution to MFP Australia to assist with funding the abovementioned activities is an important part of its membership and of advancing the cause of global nuclear disarmament.
That Council contribute $500.00 to Mayor’s for Peace Australia to support the employment of a person two days a week to further the aims and objectives of MFP Australia and ensure its sustainability into the future.
Mayoral Minute No. MM43/11
Subject: Future Music Festival 2011
Folder No: DA/851/2010
The Future Music Festival held on 12th March 2011 at Randwick Racecourse attracted 42,000 patrons. Subsequent to the event, Council received a significant number of submissions raising a variety of concerns. In addition, a delegation of residents from areas surrounding the Racecourse met with the General Manager and myself to explain their concerns. Many of the concerns centre on the noise emissions, traffic management and anti-social behaviour of patrons leaving the event. These matters have been raised in a letter to the operator of the event and in a subsequent meeting with Council officers the operator has made a commitment to Council to address these concerns.
Below is a list of matters that the residents have raised followed by the Council officers’ comments, where appropriate:
The following comments about the noise from the event were received from residents.
· Described as incredible, the worst ever (particularly from Wansey Rd).
· Windows shook, listening to TV impossible even with all windows shut and at back of the house.
· Complaints from residents in Alison and Wansey Roads, Prince Street, Doncaster Avenue. This wide area indicting that wind direction was not a significant factor.
· The noise could be heard in Cowper Street, even as far as Frenchman’s Road.
· There seemed to be an echo effect which had not been noted at previous events.
· The siting of the stages meant that noise from the various stages was jumbled which was aurally more offensive than had the sound been from one stage.
· One resident noted the location of the events in the racecourse differed from previous years and the use of (empty) shipping containers which acted as a sound barrier was much reduced from previous years.
· Concerns with profanities from announcers and performers being heard and the impact on young children in the surrounding residential area.
The acoustic report that was provided indicates that the noise limits were exceeded by up to 7 dB on occasions at dwellings surrounding the venue and that noise levels were reduced when requested but the lowered levels were not maintained. The extent of the complaints and the inability of the applicant’s acoustic consultant to attend all the complainants’ properties, due to the high number of complaints, is an indication that the noise restrictions and monitoring were not managed effectively. It also demonstrates a lack of commitment on the part of the operator in implementing a fundamental requirement of the development consent. The operator has advised Council that they will investigate additional management and attenuation measures in order to address the noise concerns.
The following comments about traffic and parking issues surrounding the event were received from residents.
· Various instances of illegal parking reported throughout the residential area.
· Rangers were not observed in local streets during the event.
· The traffic plan varied from previous events in that all on-site parking had to be accessed via Wansey Road – gate closest to Alison Road.
· Many attendees driving would have chosen to park in the residential area in preference to parking on-site.
· The experience of parking on-site would be negative given the gridlock in exiting the Racecourse. Similar negative experiences for boarding of buses.
· Gridlock in Alison and Wansey Roads at the end of event (10pm) for at least 1 hour. Buses were observed doing U-turns in Alison Road in order to get attendees waiting outside the Racecourse to board.
· Police did not have an active presence for traffic management in this area compared to previous year’s events.
· Traffic and noise problem for residents in streets surrounding the racecourse particularly those on Wansey Rd before, during and after event
· The semi-trailers and B-doubles carrying equipment both before and after the event started arriving before 5am and continued well after 10pm.
· During the week leading up to the Festival the heavy truck activity created traffic jams particularly on Wansey Rd and made turns west off Alison Rd difficult.
· Residents were disturbed for the whole of the Saturday night/Sunday morning with huge trucks coming up and down Wansey Rd removing equipment.
· After the event, site noise and truck movements continued until approximately 2am (Sunday 13 March) and started again very early on the Sunday (13 March) morning.
· Council gardens on the refuge at intersection of Wansey Rd and High St was badly damaged.
· The Racecourse access gate onto Wansey Road is inappropriate for heavy truck movements having a ‘hairpin’ bend and steep slope.
· Problems involved trucks entering the Racecourse from Wansey Road from the south which often involved several reverse movements to enter. The gate was damaged on both sides due to difficult access. This also caused much traffic congestion in Wansey Road. In other cases, double parking was noted and in one case a bus tried to pass in the oncoming traffic and became stuck causing gridlock for about 1 hour.
· There seemed to be more entertainment ‘rides’ at this year’s event possibly contributing to additional truck movements.
· Dust from the high number of truck movements across unsealed roads in the Racecourse was also an issue.
Truck movements on the “bump in” and “bump out” processes did not comply with the approved Traffic Management Plan, (TMP), or the development consent. Truck movements within Wansey Road were specifically conditioned to be right in and left out of Gate 10 (i.e. the Wansey Road entry/exit point). The failure to comply with the TMP created significant traffic and amenity issues in Wansey Road and High Street, many of these issues have been referenced above in the resident’s complaints.
The applicant was advised prior to the event that Alison Road and Wansey Road did not form part of a B-Double approved travel route yet B-Doubles were observed to be entering and exiting the site using Gate 10. Following on from the use of B-Doubles, the size of trucks in general created manoeuvrability issues near the Wansey Road entry/exit point.
In response to issues raised by Council with the event organiser and site manager regarding non-compliance with the approved TMP, Council was advised that the organiser had “no control over the trucking contractors”. The absence of any relationship between the event organiser and the trucking contractors made it extremely difficult for urgent Council directives to be actioned. Events of this size can only operate successfully if clear chains of command exist and well established communication links are in place. Ultimately, it is the responsibility of the operator of the event to ensure that the TMP is implemented regardless of the fact that the trucking companies may operate as separate entities.
The operator of the event has advised Council that they will not rely on the Wansey road gate and will work with the racecourse to identify an alternative access point for next year’s event.
The residents identified the following instances of patrons leaving the event and causing a public nuisance.
· Included public urination and vomiting, men and women – Wansey Rd, Alison Rd and Doncaster Ave.
· George Dan Park (cnr Wansey & Alison Rds) was used as a toilet.
Notwithstanding the instances of anti social behaviour raised above, the residents noted that security was extensive and the mobile security teams were a visible presence.
The police have advised Council that “from the policing perspective the 2011 event can only be described as a success. There were a small number of criminal matters detected and acted upon, none of which could be considered serious in nature. Numerous persons were arrested in connection with the use and supply of prohibited drugs. No serious injuries were reported to Police at the event. However Police are aware that there were incidents of anti-social behaviour that occurred around the venue and within the public domain. Police acknowledge that should the event occur in 2012, further planning and resources will be needed to tackle these hotspot areas of anti-social behaviour.
The surrounding residents have advised Council that the leaflet that was distributed last year was not received by the residents in the following locations.
· Cowper St (no leaflet)
· King St (no leaflet)
· Alison Rd only between Darley Rd & Cowper St
· Wansey Rd (no leaflet)
· Doncaster Ave (no leaflet)
The residents who did not receive the leaflet this year were quite disappointed as last year’s leaflet was very informative and had contact numbers, details of expected time frames etc. The operator has advised that they will investigate this matter with their distributor.
Many residents have advised Council that the contact number was constantly engaged, and as such a significant number of noise complaints may have not been registered. Residents instead contacted Maroubra Police but were advised they were dealing with 117 arrests from the event and were unable to respond. The operator has advised that they investigate this issue.
Residents identified illegal bill posting on light poles on Alison Rd and also on York Rd, west side (part of RCC LGA) in Randwick prior to the event in contravention of condition No.4 of the development consent.
On a positive note, the residents considered that the following aspects were of benefit to the running of the event or carried out in an effective manner:
· police presence until 11.30pm on the corner of Wansey & Alison was very useful in keeping people off the roads
· lots of buses made light work of removing the crowds
· finished on time - The music stopped promptly at 10pm, which was a positive
· liquor sales stopped at 9pm
· Extensive security and thorough clean up
Relationship to City Plan
The relationship with the City Plan is as follows:
Outcome 6: A liveable City.
Direction 6b: Our town centres, beaches, public places and streets are safe inviting, clean and support a recognisable image of our city.
Financial impact statement
There is no direct financial impact for this matter.
Council has formally raised the issues associated with this years concert with the operator and has requested that the operator make changes to the management of any future event so that some of the negative aspects of this year’s event are not repeated.
That Council write to the operator of the Future Music Festival requesting that the issues raised by Council and the surrounding residents in relation to this year’s event be addressed in any new development application.