Administration and Finance Committee Meeting

 

  BUSINESS PAPER

 

 

 

 

 

 

 

 

 

 

 

Tuesday 10 May 2011

 

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 02 9399 0999 or

1300 722 542 (for Sydney metropolitan area)

Fax:02 9319 1510

general.manager@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Administration and Finance Committee                                                                       10 May 2011

 

 

 

 

 

 

 

 

 

 

 

 

 


Administration and Finance Committee Meeting

 

Notice is hereby given that a Administration and Finance Committee Meeting of the Council of the City of Randwick will be held in the Council Chamber, Town Hall, 90 Avoca Street, Randwick, on Tuesday, 10 May 2011 at 6:00pm.

 

 

Committee Members:           The Mayor (M Matson), Andrews, Belleli, Bowen (Chairperson), Hughes, Matthews, Nash (Deputy Chairperson), Notley-Smith, Procopiadis, Seng, Smith, Stevenson, Tracey, White and Woodsmith.

 

Quorum:                           Eight (8) members.

 

NOTE:    At the Extraordinary Meeting held on 28 September 2004, the Council resolved that the Administration and Finance Committee be constituted as a committee with full delegation to determine matters on the agenda.

 

Apologies/Granting of Leave of Absences 

Confirmation of the Minutes  

Administration and Finance Committee Meeting - 12 April 2011

Declarations of Pecuniary and Non-Pecuniary Interests

Address of Committee by Members of the Public

Urgent Business

Administration Reports

Nil

Finance Reports

F8/11        Goods and Services Tax Certificate Report 2010 /2011

F9/11        Monthly Financial Report as at 31 March 2011

F10/11      Contingency Fund - status as at 28 April 2011    

Notice of Rescission Motions

Nil 

 

 

 

…………………………………………………….

Ray Brownlee

General Manager

 


Administration and Finance Committee                                                                       10 May 2011

 

 

Finance Report No. F8/11

 

 

Subject:                  Goods and Services Tax Certificate Report 2010 /2011

Folder No:                   F2004/06527

Author:                   Greg Byrne, Manager Financial Operations     

 

Introduction

 

In 2006 the Department of Local Government introduced changes to the methodology concerning certification of Council’s Goods and Services Tax (GST) compliance. Councils are now required to supply a GST certificate to the Department of Local Government on an annual basis.

 

Issues

 

The Department of Local Government requires all local governing bodies to  complete a GST certificate of compliance confirming that all GST payments have been made and that adequate management arrangements and internal controls are in place to enable Council to adequately account for its GST liabilities and recoup all GST input tax credits eligible to be claimed.

 

Each of the 12 monthly Business Activity Statements (BAS) have been prepared and reconciled after the data was verified for accuracy of accounting treatment and have been submitted to the Australian Taxation Office (ATO) prior to the respective due dates.

 

The Department will collate the returns from councils and will provide advice to the NSW Treasury for confirmation with the Commonwealth Commissioner of Taxation.

 

The Goods and Services Tax Certificate requires the signature of the Mayor, another Councillor, the General Manager and the Responsible Accounting Officer.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 1:       Leadership in Sustainability.

Direction 1c:      Long term financial viability is achieved.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

All GST payments have been made and adequate management arrangements and internal controls are in place to enable Council to adequately account for its GST liabilities and recoup all GST input tax credits eligible to be claimed.

 

Recommendation

 

That the Goods and Services Tax Certificate for the period 1 May 2010 to 30 April 2011 be approved and signed by the Mayor, another Councillor, the General Manager and the Responsible Accounting Officer.

Attachment/s:

 

Nil

 

 


Administration and Finance Committee                                                                       10 May 2011

 

 

Finance Report No. F9/11

 

 

Subject:                  Monthly Financial Report as at 31 March 2011

Folder No:                   F2010/00250

Author:                   Anna Bashkirova, Management Accountant     

 

Introduction

 

Section 202 of Local Government (General) Regulation 2005 requires that the responsible accounting officer of a council must:

a)     establish and maintain a system of budgetary control that will enable the council’s actual income and expenditure to be monitored each month and to be compared with the estimate of the council’s income and expenditure, and

b)     if any instance arises where the actual income or expenditure of the council is materially different from its estimated income or expenditure, report the instance to the next meeting of the council.

 

Issues

 

This report provides the financial results of the Council as at 31 March 2011. Attachment 1 summarises the Council’s financial performance and its source and application of funds. It also summarises the operating result for each of the Council’s principal activities. Attachment 2 details the financial position of the Council as at 31 March 2011.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 1:     Leadership in Sustainability.

Direction 1b:    Council is a leader in the delivery of social, financial and operational activities.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

The Council’s Director Governance and Financial Services, as the responsible accounting officer, advises that the projected financial position is satisfactory.

 

Recommendation

 

That the monthly financial reports as at 31 March 2011 be noted.

 

Attachment/s:

 

1.View

Monthly Financial Statements - March 2011 - Income Statements

 

2.View

Monthly Financial Statements - March 2011 - Balance Sheet

 

 

 

 


Monthly Financial Statements - March 2011 - Income Statements

Attachment 1

 

 






Monthly Financial Statements - March 2011 - Balance Sheet

Attachment 2

 

 


Administration and Finance Committee                                                                       10 May 2011

 

 

Finance Report No. F10/11

 

 

Subject:                  Contingency Fund - status as at 28 April 2011

Folder No:                   F2007/00638

Author:                   Julie Hartshorn, Senior Administrative Coordinator     

 

Introduction

 

The purpose of this report is to detail the progressive amount of donations, allocations, waiving of fees and other similar contributions for the 2010-11 financial year.

 

In the 2010-11 financial year there have been 37 allocations totalling $133,015.55 as listed in the table below.

 

Issues

 

Meeting

Details

Net cost to Council

Ord Council –

26 Sept 2006

Annual contribution  (7 years from 2006-07)

Interest foregone on interest free loan - Coogee Surf Life Saving Club renovations

 

$4,500.00

Extraord Council – 6 Oct 2009

Annual contribution (3 years from 2009-10)

Sponsorship - Westpac Life Saver Rescue Helicopter

 

$15,000.00

Ord Council –

24 Nov 2009

Annual contribution (5 years 2010-2015)

Waiving of fees – Rainbow Club Australia – Ocean Swim (Maroubra to Little Bay)

 

$10,820.00

Ord Council –

27 July 2010

Annual contribution (5 years from 2010-11) - Randwick Boys High School - 'Mayor's Award'

 

$1,000.00

Ord Council –

22 Feb 2011

Annual contribution (5 years from 2010-11) - Randwick Girls High School - 'Mayor's Award'

 

$1,000.00

Ord Council –

25 May 2010

Waiving of fees - Yvette Walters Fundraising Event – Randwick Town Hall

 

$780.00

Ord Council –

22 June 2010

Financial contribution - Randwick Boys and Girls High Schools – Combined Eisteddfod Show

 

$3,000.00

Ord Council –

22 June 2010

Waiving of fees – use of Town Hall for Cana Ball

 

$1,790.00

Ord Council –

27 July 2010

Waiving of fees and financial assistance - Art Exhibition of Tony Rafty's Drawings (Caricatures) at the Prince Henry Centre

 

$11,995.00

Ord Council –

27 July 2010

Waiving of fees - Banners for Brigidine College, Randwick

 

$3,753.00

Ord Council –

27 July 2010

Donation - Randwick Rugby Foundation for Hall of Fame Event

 

$1,500.00

Ord Council –

27 July 2010

Hosting of Presentation Function for 2011 Australia Day Botany Bay Regatta

 

$2,000.00

Ord Council –

27 July 2010

Waiving of fees - Supported Living Network 12 Hour Cycle Challenge at Heffron Park

 

$3,853.00

Ord Council –

27 July 2010

Waiving of fees - Prince Henry Hospital Trained Nurses' Association - Use of Prince Henry Centre

 

$1,495.00

Ord Council –

27 July 2010

Financial assistance - National Servicemen's Association of Australia (Eastern Suburbs Sub-Branch)

 

$500.00

Ord Council –

27 July 2010

Keith Stewart painting

 

$350.00

Ord Council –

24 August 2010

Waiving of fees - Greek Orthodox Church Epiphany Ceremony

 

$6,329.00

Ord Council –

24 August 2010

Financial assistance - Anzac Day Dawn Service at High Cross Park Randwick

 

$1,781.45

Ord Council –

24 August 2010

Financial Assistance – costs associated with provision of storage container - Heffron Park  

 

$1,000.00

Ord Council –

24 August 2010

Sponsorship - Sydney to Wollongong Annual Charity Bike Ride – Council team

 

$2,000.00

Ord Council –

24 August 2010

Financial assistance - Constitutional Education Fund of Australia - educational night at Woollahra Council

 

$500.00

Ord Council –

21 Sept 2010

Sponsorship - South’s Cares – annual Red & Green Ball

 

$2,200.00

Ord Council –

21 Sept 2010

Financial assistance - 10th Annual Des Renford Charity and Gala Day 

 

$7,500.00

Ord Council –

21 Sept 2010

Waiving of fees - Art Roadshow for Mental Health Month

 

$245.00

Ord Council –

23 Nov 2010

Financial assistance – 2011 Australia Day Botany Bay Regatta

 

$750.00

Ord Council –

23 Nov 2010

 

“Sense of Community” Street Parties

 

$6,000.00

Ord Council –

23 Nov 2010

 

Sponsorship – White Ribbon Day Breakfast

 

$500.00

Ord Council –

14 Dec 2010

Waiving of fees -  Surfing Competition, Maroubra Beach

 

$1,731.00

Ord Council –

14 Dec 2010

Financial assistance - 2011 Eastern Suburbs Relay For Life

 

$1,000.00

Ord Council –

14 Dec 2010

Waiving of fees - Tamarama to Clovelly Ocean Swim

 

$669.60

Ord Council –

14 Dec 2010

Financial assistance- La Perouse Day Celebrations

 

$900.00

Ord Council –

22 Feb 2011

Donation - Premier's Disaster Relief Appeal - Queensland Floods

 

$7,150.50

Ord Council –

22 March 2011

 

Donation - Christchurch Earthquake

$10,000.00

Ord Council –

22 March 2011

Waiving of fees - Banner for The Royal Hospital for Women Foundation.

$3,753.00

Ord Council –

22 March 2011

 

Waiving of fees - Coogee to Bondi Ocean Swim

$920.00

Ord Council –

22 March 2011

 

Donation - Earthquake and Tsunami - Japan

$10,000.00

Ord Council –

19 April 2011

Waiving of fees - Banner for St Anthony's Primary School

$4,750.00

TOTAL:

 

$133,015.55

 

 

 

 

 

 

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 2:           A vibrant and diverse community.

Our community will be proud to be part of our City and celebrate its range of cultures and people.

Direction 2b:         Enrich our range of community services that meet our community’s needs.

Key Actions:         Support the provision of services and facilities to meet the needs of our Target Groups and celebrate the range of cultures and people within Randwick City.

 

Financial impact statement

 

Council has allocated $70,000 in the 2010-11 Budget for contingencies.  This amount will be adjusted, as necessary, in conjunction with quarterly budget reviews.

 

Recommendation

 

That the report be received and noted.

 

Attachment/s:

 

Nil