Administration and Finance Committee Meeting

 

  BUSINESS PAPER

 

 

 

 

 

 

 

 

 

 

 

Tuesday 8 March 2011

 

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 02 9399 0999 or

1300 722 542 (for Sydney metropolitan area)

Fax:02 9319 1510

general.manager@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Administration and Finance Committee                                                                      8 March 2011

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Administration and Finance Committee Meeting

 

Notice is hereby given that a Administration and Finance Committee Meeting of the Council of the City of Randwick will be held in the Council Chamber, Town Hall, 90 Avoca Street, Randwick, on Tuesday, 8 March 2011 at 6:00pm.

 

 

Committee Members:           The Mayor (M Matson), Andrews, Belleli, Bowen (Chairperson), Hughes, Matthews, Nash (Deputy Chairperson), Notley-Smith, Procopiadis, Seng, Smith, Stevenson, Tracey, White and Woodsmith.

 

Quorum:                           Eight (8) members.

 

NOTE:    At the Extraordinary Meeting held on 28 September 2004, the Council resolved that the Administration and Finance Committee be constituted as a committee with full delegation to determine matters on the agenda.

 

Apologies/Granting of Leave of Absences 

Confirmation of the Minutes  

Administration and Finance Committee Meeting - 8 February 2011

 

Declarations of Pecuniary and Non-Pecuniary Interests

Address of Committee by Members of the Public

Urgent Business

Administration Reports

Nil

Finance Reports

F4/11        Monthly Financial Report as at 31 January 2011

F5/11        Contingency Fund - status as at 28 February 2011    

Notice of Rescission Motions

Nil 

 

…………………………………………………….

Ray Brownlee

General Manager


Administration and Finance Committee                                                                      8 March 2011

 

 

Finance Report No. F4/11

 

 

Subject:                  Monthly Financial Report as at 31 January 2011

Folder No:                   F2010/00250

Author:                   Mitchel Woods, Acting Manager Corporate and Financial Planning     

 

Introduction

 

Section 202 of Local Government (General) Regulation 2005 requires that the responsible accounting officer of a council must:

a)     establish and maintain a system of budgetary control that will enable the council’s actual income and expenditure to be monitored each month and to be compared with the estimate of the council’s income and expenditure, and

b)     if any instance arises where the actual income or expenditure of the council is materially different from its estimated income or expenditure, report the instance to the next meeting of the council.

 

Issues

 

This report provides the financial results of the Council as at 31 January 2011. Attachment 1 summarises the Council’s financial performance and its source and application of funds. It also summarises the operating result for each of the Council’s principal activities. Attachment 2 details the financial position of the Council as at 31 January 2011

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 1:     Leadership in Sustainability.

Direction 1b:    Council is a leader in the delivery of social, financial and operational activities.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

The Council’s Director Governance and Financial Services, as the responsible accounting officer, advises that the projected financial position is satisfactory.

 

Recommendation

 

That the monthly financial reports as at 31 January 2011 be noted.

 

Attachment/s:

1.View

Income Statements, Source and Application of Funds for the period ended 31 January 2011

 

2.View

Balance Sheet as at 31 January 2011

 

 

 

 


Income Statements, Source and Application of Funds for the period ended 31 January 2011

Attachment 1

 

 






Balance Sheet as at 31 January 2011

Attachment 2

 

 


Administration and Finance Committee                                                                      8 March 2011

 

 

Finance Report No. F5/11

 

 

Subject:                  Contingency Fund - status as at 28 February 2011

Folder No:                   F2007/00638

Author:                   Julie Hartshorn, Senior Administrative Coordinator     

 

Introduction

 

The purpose of this report is to detail the progressive amount of donations, allocations, waiving of fees and other similar contributions for the 2010-11 financial year.

 

In the 2010-11 financial year there have been 33 allocations totalling $105,592.55 as listed in the table below.

 

Issues

Meeting

Details

Net cost to Council

Ord Council –

26 Sept 2006

Annual contribution  (7 years from 2006-07)

Interest foregone on interest free loan - Coogee Surf Life Saving Club renovations

 

$4,500.00

Extraord Council – 6 Oct 2009

Annual contribution (3 years from 2009-10)

Sponsorship - Westpac Life Saver Rescue Helicopter

 

$15,000.00

Ord Council –

24 Nov 2009

Annual contribution (5 years 2010-2015)

Waiving of fees – Rainbow Club Australia – Ocean Swim (Maroubra to Little Bay)

 

$10,820.00

Ord Council –

27 July 2010

Annual contribution (5 years from 2010-11) - Randwick Boys High School - 'Mayor's Award'

 

$1,000.00

Ord Council –

22 Feb 2011

Annual contribution (5 years from 2010-11) - Randwick Girls High School - 'Mayor's Award'

 

$1,000.00

Ord Council –

25 May 2010

Waiving of fees - Yvette Walters Fundraising Event – Randwick Town Hall

 

$780.00

Ord Council –

22 June 2010

Financial contribution - Randwick Boys and Girls High Schools – Combined Eisteddfod Show

 

$3,000.00

Ord Council –

22 June 2010

Waiving of fees – use of Town Hall for Cana Ball

 

$1,790.00

Ord Council –

27 July 2010

Waiving of fees and financial assistance - Art Exhibition of Tony Rafty's Drawings (Caricatures) at the Prince Henry Centre

 

$11,995.00

Ord Council –

27 July 2010

Waiving of fees - Banners for Brigidine College, Randwick

 

$3,753.00

Ord Council –

27 July 2010

Donation - Randwick Rugby Foundation for Hall of Fame Event

 

$1,500.00

Ord Council –

27 July 2010

Hosting of Presentation Function for 2011 Australia Day Botany Bay Regatta

 

$2,000.00

Ord Council –

27 July 2010

Waiving of fees - Supported Living Network 12 Hour Cycle Challenge at Heffron Park

 

$3,853.00

Ord Council –

27 July 2010

Waiving of fees - Prince Henry Hospital Trained Nurses' Association - Use of Prince Henry Centre

 

$1,495.00

Ord Council –

27 July 2010

Financial assistance - National Servicemen's Association of Australia (Eastern Suburbs Sub-Branch)

 

$500.00

Ord Council –

27 July 2010

Keith Stewart painting

 

$350.00

Ord Council –

24 August 2010

Waiving of fees - Greek Orthodox Church Epiphany Ceremony

 

$6,329.00

Ord Council –

24 August 2010

Financial assistance - Anzac Day Dawn Service at High Cross Park Randwick

 

$1,781.45

Ord Council –

24 August 2010

Financial Assistance – costs associated with provision of storage container - Heffron Park  

 

$1,000.00

Ord Council –

24 August 2010

Sponsorship - Sydney to Wollongong Annual Charity Bike Ride – Council team

 

$2,000.00

Ord Council –

24 August 2010

Financial assistance - Constitutional Education Fund of Australia - educational night at Woollahra Council

 

$500.00

Ord Council –

21 Sept 2010

Sponsorship - South’s Cares – annual Red & Green Ball

 

$2,200.00

Ord Council –

21 Sept 2010

Financial assistance - 10th Annual Des Renford Charity and Gala Day 

 

$7,500.00

Ord Council –

21 Sept 2010

Waiving of fees - Art Roadshow for Mental Health Month

 

$245.00

Ord Council –

23 Nov 2010

Financial assistance – 2011 Australia Day Botany Bay Regatta

 

$750.00

Ord Council –

23 Nov 2010

 

“Sense of Community” Street Parties

 

$6,000.00

Ord Council –

23 Nov 2010

 

Sponsorship – White Ribbon Day Breakfast

 

$500.00

Ord Council –

14 Dec 2010

Waiving of fees -  Surfing Competition, Maroubra Beach

 

$1,731.00

Ord Council –

14 Dec 2010

Financial assistance - 2011 Eastern Suburbs Relay For Life

 

$1,000.00

Ord Council –

14 Dec 2010

Waiving of fees - Tamarama to Clovelly Ocean Swim

 

$669.60

Ord Council –

14 Dec 2010

Financial assistance- La Perouse Day Celebrations

 

$900.00

Ord Council –

22 Feb 2011

Donation - Premier's Disaster Relief Appeal - Queensland Floods

 

$7,150.50

Ord Council –

22 Feb 2011

 

Donation - Christchurch Earthquake

 

$2,000.00

TOTAL:

 

$105,592.55

 

The amounts shown in the table above reflect the net cost to Council in providing the donation, grant or assistance.  The GST, where applicable, has not been shown because it will be claimed back from the Australian Taxation Office.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 2:           A vibrant and diverse community.

Our community will be proud to be part of our City and celebrate its range of cultures and people.

Direction 2b:         Enrich our range of community services that meet our community’s needs.

Key Actions:         Support the provision of services and facilities to meet the needs of our Target Groups and celebrate the range of cultures and people within Randwick City.

Financial impact statement

 

Council has allocated $70,000 in the 2010-11 Budget for contingencies.  This amount will be adjusted, as necessary, in conjunction with quarterly budget reviews.

 

Recommendation

 

That the report be received and noted.

 

Attachment/s:

 

Nil