Administration and Finance Committee Meeting

 

  BUSINESS PAPER

 

 

 

 

 

 

 

 

 

 

 

Tuesday 12 October 2010

 

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 02 9399 0999 or

1300 722 542 (for Sydney metropolitan area)

Fax:02 9319 1510

general.manager@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Administration and Finance Committee

12 October 2010

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Administration and Finance Committee Meeting

 

Notice is hereby given that a Administration and Finance Committee Meeting of the Council of the City of Randwick will be held in the Council Chamber, Town Hall, 90 Avoca Street, Randwick, on Tuesday, 12 October 2010 at 6:00pm.

 

Committee Members:           The Mayor (M Matson), Andrews, Belleli, Bowen (Chairperson), Hughes, Matthews, Nash (Deputy Chairperson), Notley-Smith, Procopiadis, Seng, Smith, Stevenson, Tracey, White and Woodsmith.

 

Quorum:                           Eight (8) members.

 

NOTE:    At the Extraordinary Meeting held on 28 September 2004, the Council resolved that the Administration and Finance Committee be constituted as a committee with full delegation to determine matters on the agenda.

 

Apologies/Granting of Leave of Absences 

 

Confirmation of the Minutes  

Administration and Finance Committee Meeting - 14 September 2010

 

Declarations of Pecuniary and Non-Pecuniary Interests

 

Address of Committee by Members of the Public

 

Urgent Business

 

Administration Reports

Nil

 

Finance Reports

F22/10      Monthly Financial Report as at 31 August 2010

F23/10      Contingency Fund status as at 30 September 2010    

 

Notice of Rescission Motions

Nil 

 

…………………………………………………….

Ray Brownlee

General Manager

 


Administration and Finance Committee

12 October 2010

 

 

 

Finance Report No. F22/10

 

 

Subject:                  Monthly Financial Report as at 31 August 2010

Folder No:                   F2010/00250

Author:                   Mitchel Woods, Senior Management Accountant     

 

Introduction

 

Section 202 of Local Government (General) Regulation 2005 requires that the responsible accounting officer of a council must:

a)     establish and maintain a system of budgetary control that will enable the council’s actual income and expenditure to be monitored each month and to be compared with the estimate of the council’s income and expenditure, and

b)     if any instance arises where the actual income or expenditure of the council is materially different from its estimated income or expenditure, report the instance to the next meeting of the council.

 

Issues

 

This report provides the financial results of the Council as at 31 August 2010. Attachment 1 summarises the Council’s financial performance and its source and application of funds. It also summarises the operating result for each of the Council’s principal activities. Attachment 2 details the financial position of the Council as at 31 August 2010.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 1:     Leadership in Sustainability.

Direction 1b:    Council is a leader in the delivery of social, financial and operational activities.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

The Council’s Director Governance and Financial Services, as the responsible accounting officer, advises that the projected financial position is satisfactory.

 

Recommendation

 

That the monthly financial reports as at 31 August 2010 be noted.

 

Attachment/s:

 

1.View

Income Statements, Source and Application of Funds for the period ended 31 August 2010

 

2.View

Balance Sheet as at 31 August 2010

 

 

 

 


Income Statements, Source and Application of Funds for the period ended 31 August 2010

Attachment 1

 

 






Balance Sheet as at 31 August 2010

Attachment 2

 

 


Administration and Finance Committee

12 October 2010

 

 

 

Finance Report No. F23/10

 

 

Subject:                  Contingency Fund status as at 30 September 2010

Folder No:                   F2004/07396

Author:                   Julie Hartshorn, Senior Administrative Coordinator     

 

Introduction

 

The purpose of this report is to detail the progressive amount of donations, allocations, waiving of fees and other similar contributions for the 2010-11 financial year.

 

In the 2010-11 financial year there have been 23 allocations totalling $83,891.45 as listed in the table below.

 

Issues

Meeting

Details

Net cost to Council

Ord Council –

26 Sept 2006

Annual contribution  (7 years from 2006-07)

Interest foregone on interest free loan - Coogee Surf Life Saving Club renovations

 

$4,500.00

Extraord Council – 6 Oct 2009

Annual contribution (3 years from 2009-10)

Sponsorship - Westpac Life Saver Rescue Helicopter

 

$15,000.00

Ord Council –

24 Nov 2009

Annual contribution (5 years 2010-2015)

Waiving of fees – Rainbow Club Australia – Ocean Swim (Maroubra to Little Bay)

 

$10,820.00

Ord Council –

25 May 2010

Waiving of fees - Yvette Walters Fundraising Event – Randwick Town Hall

 

$780.00

Ord Council –

22 June 2010

Financial contribution - Randwick Boys and Girls High Schools – Combined Eisteddfod Show

 

$3,000.00

Ord Council –

22 June 2010

Waiving of fees – use of Town Hall for Cana Ball

 

$1,790.00

Ord Council –

27 July 2010

Waiving of fees and financial assistance - Art Exhibition of Tony Rafty's Drawings (Caricatures) at the Prince Henry Centre

 

$11,995.00

Ord Council –

27 July 2010

Waiving of fees - Banners for Brigidine College, Randwick

 

$3,753.00

Ord Council –

27 July 2010

Donation - Randwick Rugby Foundation for Hall of Fame Event

 

$1,500.00

Ord Council –

27 July 2010

Hosting of Presentation Function for 2011 Australia Day Botany Bay Regatta

 

$2,000.00

Ord Council –

27 July 2010

Waiving of fees - Supported Living Network 12 Hour Cycle Challenge at Heffron Park

 

$3,853.00

Ord Council –

27 July 2010

Waiving of fees - Prince Henry Hospital Trained Nurses' Association - Use of Prince Henry Centre

 

$1,495.00

Ord Council –

27 July 2010

Financial assistance - National Servicemen's Association of Australia (Eastern Suburbs Sub-Branch)

 

$500.00

Ord Council –

27 July 2010

Keith Stewart painting

 

$350.00

Ord Council –

27 July 2010

Randwick Boys High School - Proposed 'Mayor's Award'

 

$1,000.00

Ord Council –

24 August 2010

Waiving of fees - Greek Orthodox Church Epiphany Ceremony

 

$6,329.00

Ord Council –

24 August 2010

Financial assistance - Anzac Day Dawn Service at High Cross Park Randwick

 

$1,781.45

Ord Council –

24 August 2010

Financial Assistance – costs associated with provision of storage container - Heffron Park  

 

$1,000.00

Ord Council –

24 August 2010

Sponsorship - Sydney to Wollongong Annual Charity Bike Ride – Council team

 

$2,000.00

Ord Council –

24 August 2010

Financial assistance - Constitutional Education Fund of Australia - educational night at Woollahra Council

 

$500.00

Ord Council –

21 Sept 2010

Sponsorship - South’s Cares – annual Red & Green Ball

 

$2,200.00

Ord Council –

21 Sept 2010

Financial assistance - 10th Annual Des Renford Charity and Gala Day 

 

$7,500.00

Ord Council –

21 Sept 2010

Waiving of fees - Art Roadshow for Mental Health Month

 

$245.00

TOTAL:

 

$83,891.45

 

The amounts shown in the table above reflect the net cost to Council in providing the donation, grant or assistance.  The GST, where applicable, has not been shown because it will be claimed back from the Australian Taxation Office.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 2:           A vibrant and diverse community.

Our community will be proud to be part of our City and celebrate its range of cultures and people.

Direction 2b:         Enrich our range of community services that meet our community’s needs.

Key Actions:         Support the provision of services and facilities to meet the needs of our Target Groups and celebrate the range of cultures and people within Randwick City.

 

Financial impact statement

 

Council has allocated $35,000 in the 2010-11 Budget for contingencies.  This amount will be adjusted, as necessary, in conjunction with quarterly budget reviews.

 

Recommendation

 

That the report be received and noted.

 

Attachment/s:

 

Nil