Ordinary Council Meeting

 

Supplementary BUSINESS PAPER

 

MAYORAL MINUTES

 

 

 

 

 

 

 

 

 

Tuesday 21 September 2010

 

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 02 9399 0999 or

1300 722 542 (for Sydney metropolitan area)

Fax:02 9319 1510

general.manager@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Ordinary Council

21 September 2010

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Ordinary Council Meeting

 

 

Notice is hereby given that an Ordinary Council Meeting of the Council of the City of Randwick will be held in the Council Chamber, Town Hall, 90 Avoca Street, Randwick, on Tuesday, 21 September 2010 at 6:00pm.

 

 

 

 

MM46/10   Souths Cares - Request for Sponsorship

MM47/10   10th Annual Des Renford Charity and Gala Day - Request to Use Des Renford Aquatic Centre

MM48/10   Art Roadshow for Mental Health Month

MM49/10   International awards for the "Buildings for our Community" consultations

MM50/10   LGMA award for the "Buildings for our Community" consultations            

 

 

 

 

 

 


Ordinary Council

21 September 2010

 

 

 

Mayoral Minute No. MM46/10

 

 

Subject:                  Souths Cares - Request for Sponsorship

Folder No:                   F2010/00282

Author:                   Councillor Procopiadis, Mayor     

 

Introduction

 

An invitation has been received from “Souths Cares” to purchase a table at their annual Red & Green Ball fundraiser which is their principal means of raising funds to continue the great work they are doing in our local community.

 

Issues

 

Souths Cares is the charitable arm and community programs service provider of the South Sydney Rabbitohs NRL Club. In particular, their focus is on “Closing the Gap” in terms of the indigenous community and identified social issues. This is done by working with organisations both government and non government promoting Health, Education, Training and Employment through their various programs and social awareness campaigns.

 

Although they identify strongly with the indigenous community, their programs are focused on social inclusion and are offered to everyone. A working group at Council is in the process of meeting with representatives from Souths Cares with a view to developing a community partnership with them in 2011.

 

Continuing the great work of Souths Cares obviously costs money and it is through their annual Red & Green Ball that most of their funds are raised to allow them to continue their wonderful work in our local community. I propose that Council assist their fundraiser through the purchase of a table at the Red & Green Ball. This year’s ball is being held at the Australian Technology Park on Friday 8 October 2010.

 

Financial impact statement

 

The cost of a table for ten at this event comes to $2,200.00 with funds allowed for in the 2010-11 Contingency Fund.

 

Conclusion

 

It is important that Council support organisations such as Souths Cares in their efforts on “Closing the Gap” in terms of the indigenous community and identified social issues. Interested councillors are requested to advise the General Manager of their interest as soon as possible.

 

 

Recommendation

 

That Council supports the Souths Cares annual fundraiser by booking a table for ten at the annual Red & Green Ball to be held on Friday 8 October 2010 with funds to come from the 2010-11 Contingency Fund.

 

 

Attachment/s:

 

Nil


Ordinary Council

21 September 2010

 

 

 

Mayoral Minute No. MM47/10

 

 

Subject:                  10th Annual Des Renford Charity and Gala Day - Request to Use Des Renford Aquatic Centre

Folder No:                   F2008/00064

Author:                   Councillor Procopiadis, Mayor     

 

Introduction

 

The Des Renford Chair of Heart Research was established in memory of Des Renford who was a famous long distance swimmer and strong supporter of the Victor Chang Cardiac Research Institute.

 

On Sunday 7 November 2010 the Des Renford Aquatic Centre has again been asked to host the tenth annual family day and swim challenge to raise money for the Victor Chang Cardiac Research Institute. On this day there are many activities including sausage sizzle, water slides, canoe polo and many other free activities run by community groups enabling them to promote their services. Funds are raised through a $3.00 donation upon entry, sale of food and drinks, raffles and a Swimathon sponsored by family and friends.

 

Issues

 

Randwick City Council has supported this event since it began in November 2000.

Council has been asked to provide support as per previous years by the provision of:

·      Stage and Public Announcement system;

·      Tables, chairs, barricades and Sulo garbage bins;

·      Printing of posters and flyers;

·      Advertising the event through the ‘Regarding Randwick’ page in the Southern Courier;

·      Pool lifeguards and first aid officers;

·      Jumping Castle; and

·      Use of Des Renford Aquatic Centre.

 

Financial impact statement

 

Should Council accept the recommendation, the financial implication to Council inclusive of waiving fees would be in the vicinity of $7,500.00 with funds to come from the 2010-11 Contingency Fund.

 

Conclusion

 

Given that this event has become a regular and important one for our community and that money raised goes to such an important and worthwhile charity, it is appropriate that Council continues to support it.

 

Recommendation

 

That Council vote $7,500.00 to cover the costs associated with Council’s contribution towards the organising and staging of the Des Renford Family Day and Swim Challenge to be held on Sunday 7 November 2010, for the purpose of raising money for the Victor Chang Cardiac Foundation, and this be funded from the 2010-11 Contingency Fund.

Attachment/s:

 

Nil

 

 


Ordinary Council

21 September 2010

 

 

 

Mayoral Minute No. MM48/10

 

 

Subject:                  Art Roadshow for Mental Health Month

Folder No:                   F2010/00096

Author:                   Councillor Procopiadis, Mayor     

 

Introduction

 

The Urban Arts Base (UAB) is a not-for-profit community organisation which provides support to young people recovering from mental health problems. This organisation is planning to observe Mental Health Month (previously known as Mental Health Week) by holding a number of painting workshops across the Eastern Suburbs, and then exhibiting the resultant artworks at the Bondi Pavilion in later October.

 

Issues

 

UAB is proposing to hold two group painting workshops in two locations within Randwick City, namely Goldstein Reserve in Coogee Beach and Town Square, at the main entrance to the Pacific Square shopping centre. The dates are 1 October and 8 October, respectively. The centre managers of Town Square have agreed to assist UAB by providing the venue for the workshop and to assist in its promotion.

 

UAB is now seeking Council’s support to waive fees for the use of a section of Goldstein Reserve, Coogee Beach, to the value of $245 (application fees $153, use of a tent $90).

 

The painting workshop is suitable for all ages, for small or large groups of participants. Participants are invited to express his or her creativity in painting postcard size canvases using art materials supplied by UAB.  The workshop will be facilitated by an artist and one or two volunteers.

 

Financial impact statement

 

Should Council accept the recommendation, the financial implication to Council inclusive of waiving fees would be in the vicinity of $245.00 with funds to come from the 2010-11 Contingency Fund.

 

Conclusion

 

I believe this is a commendable project worthy of Council’s support. It is an effective way for participants to engage with others in their peer group, and with members of the general community, to help reduce the stigma associated with mental health illness through creative activity such as a painting workshop.

 

 

Recommendation

 

That fees in the amount of $245.00 associated with the Urban Arts Base Painting Workshop at Goldstein Coogee Beach, on 1 October 2010 to mark Mental Health Month, be waived and these fees be funded from the 2010-11 Contingency Fund.

 

Attachment/s:

 

Nil

 


Ordinary Council

21 September 2010

 

 

 

Mayoral Minute No. MM49/10

 

 

Subject:                  International awards for the "Buildings for our Community" consultations

Folder No:                   F2010/00044

Author:                   Councillor Procopiadis, Mayor      

 

Introduction

 

I am please to inform the Council of awards presented to the Council by the International Association of Public Participation for its community engagement in the Buildings for our Community consultations earlier this year. 

 

The International Association of Public participation (IAP2) is an international association that seeks to promote and improve the practice of public participation in relation to individuals, governments, institutions, and other entities that affect the public interest in nations throughout the world.

 

Each year the Australasian affiliate of IAP2 present awards to projects that are at the forefront of public participation. The Awards were created to encourage excellence, quality and innovation in public participation.

 

Forty high quality major projects from across Australia and New Zealand were nominated for the 2010 awards by government agencies, local governments, utilities companies and major corporations. Randwick City Council entered the Buildings for our Community consultations in two categories - Public Participation Enhanced Decision Making and Robust Public Participation Process.

 

Issues

 

Randwick City Council won the Australasian Award for Public Participation Enhanced Decision Making. The award recognised that this project:

 

·      best demonstrates how public participation strengthened decision making

·      shows how the decision making process was enhanced and influenced through public participation

·      indicates the level of satisfaction experienced by those who had input to the process, and

·      outlines how public contributions were incorporated into the decisions made.

 

The Buildings for our Community consultations were highly commended for Robust Public Participation process. The award recognised that this project:

 

·      demonstrates effective planning for meaningful participation by the public

·      demonstrates how the process identifies all those potentially affected by or interested in a decision

·      indicates how creative processes and techniques were used to meet public participation objectives, and

·      demonstrates how the public was prepared and supported to participate, either through information, materials, capacity building or other methods.

 


Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

These awards demonstrate that the Council is a national leader in community consultation practice and community engagement. The awards also demonstrate the successful implementation of the Council’s community consultation policy as set out in the Council’s Community Consultation Principles and Consultation Planning Guide.

 

 

Recommendation

 

That this Mayoral Minute on the Council’s success in the IAP2 Awards be received and noted and the relevant staff be congratulated.

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council

21 September 2010

 

 

 

Mayoral Minute No. MM50/10

 

 

Subject:                  LGMA award for the "Buildings for our Community" consultations

Folder No:                   F2010/00044

Author:                   Councillor Procopiadis, Mayor     

 

Introduction

 

I am pleased to inform the Council of the success of the Council’s Buildings for our Community consultations and the special rates variation proposal in the 2010 Local Government Managers Association (LGMA) Management Excellence Awards. 

 

Issues

 

Randwick City Council was highly commended for its “Excellence in Engaging and Serving Communities”.

 

This award category recognises the extent to which the project or initiative:

 

1.     improves the level of inclusion of citizens and communities in the development of government policy, processes and/or decisions

2.     improves access for citizens and communities to government services and policy processes

3.     provides or improves services that strengthen and enhance the social infrastructure of communities, facilitating safer NSW communities.

4.     demonstrates responsiveness to and acceptance of diversity within the community, workplace, and/or relevant industry

5.     relates to broader local government directions.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

This award recognized that the Buildings for our Community consultations improved the inclusiveness of residents in Council’s decision making, enhanced local social capital by building trust between the Council and the local community, was responsive to community diversity by tailoring collaboration strategies to the needs of different segments of the community, and related the project to broader government directions through the alignment of the consultations with the integrated planning  framework.

 

This award is another indication of the success of the Council’s adopted consultation policy as set out in the Randwick City Council Community Consultation Principles and Consultation Planning Guide.

 

 

Recommendation

 

That this Mayoral Minute on Council’s success in the LGMA Awards be received and noted and the relevant Council staff be congratulated.

 

 

Attachment/s:

 

Nil