Ordinary Council Meeting

 

Supplementary BUSINESS PAPER

 

MAYORAL MINUTES

 

 

 

 

 

 

 

 

 

 

 

 

Tuesday 24 August 2010

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 02 9399 0999 or

1300 722 542 (for Sydney metropolitan area)

Fax:02 9319 1510

general.manager@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Ordinary Council

24 August 2010

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Ordinary Council Meeting

 

 

Notice is hereby given that an Ordinary Council Meeting of the Council of the City of Randwick will be held in the Council Chamber, Town Hall, 90 Avoca Street, Randwick, on Tuesday, 24 August 2010 at 6:00pm.

 

 

 

 

MM37/10   Greek Orthodox Church Epiphany Ceremony - Request for Waiving of Fees

MM38 /10  Anzac Day Dawn Service at High Cross Park Randwick - Request for Financial Assistance

MM39/10   Approval for storage container and provision of a cash donation

MM40/10   Sydney to Wollongong Annual Charity Bike Ride - Request for Council Sponsorship

MM41/10   Rotary Civic Reception

MM42/10   Constitutional Education Fund of Australia - Request for Council Support

MM43/10   2010 Local Government Week Awards

MM44/10   Community Childcare Co-op Awards

MM45/10   Promoting access to Council's events and activities            

 

 


Ordinary Council

24 August 2010

 

 

 

Mayoral Minute No. MM37/10

 

 

Subject:                  Greek Orthodox Church Epiphany Ceremony - Request for Waiving of Fees

Folder No:                   F2005/00954

Author:                   Councillor Procopiadis, Mayor     

 

Introduction

 

A letter has been received from Bishop Seraphim of the Greek Orthodox Archdiocese of Australia seeking the waiving of fees to celebrate the annual Epiphany Festival at Yarra Bay Bicentennial Park on Sunday 9 January 2010 from 9.00am until 5.00pm.

 

Issues

 

The annual Epiphany Service and festival is one of the most important events on the Greek Orthodox calendar and it is anticipated that it will be widely attended. A religious service will be conducted on this day and after the service there will be a day of traditional Greek festivities.

 

The fees associated with this event are as follows:

 

Administration/Application Fee                                                   $685.00

Yarra Bay Beach/Bicentennial Park Full Day Fee                             $306.00

Supply and remove additional bins (based on 10 by 240 litre bins)     $960.00

Application for registration of temporary food stalls

   x 12 @ $97.50 each                                                           $1,170.00

Lifeguard x 2 for 8 hours @ $200.50 p/h                                     $3,208.00

Total:                                                                                                   $6,329.00

 

Arrangements are already underway to address the various parking and traffic issues experienced at last year’s event. Extra police have been requested to monitor speeding and the obstruction of driveways whilst arrangements are being made for parking to be provided at La Perouse Public School, Yarra Bay House, Botany cemetery and on the SES land at La Perouse.

 

Financial impact statement

 

Should Council accept the report recommendation, the financial implication to Council is $6,329.00 and this will be funded from the 2010-11 Contingency Fund.

 

Conclusion

 

Given that this has become a very high profile community event attracting up to 10,000 people it would be appropriate for Council to support the waiving of fees.

 

 

Recommendation

 

That:

 

a)     Council vote $6,329.00 to cover the fees associated with the event and funds be allocated from the 2010-11 Contingency Fund;

 

b)     The event organiser undertake to appropriately and prominently acknowledge and promote Council’s contribution prior to and during the event; and

 

c)     The Mayor or the Mayor’s representative shall be given the opportunity to address the event on behalf of Council.

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council

24 August 2010

 

 

 

Mayoral Minute No. MM38 /10

 

 

Subject:                  Anzac Day Dawn Service at High Cross Park Randwick - Request for Financial Assistance

Folder No:                   F2010/00309

Author:                   Councillor Procopiadis, Mayor     

 

Introduction

 

At a recent meeting with representatives from our local RSL Clubs, Council received a request to assist with the hire and installation of temporary shelters and chairs for the 2011 Anzac Parade Dawn Service at High Cross Park, Randwick.

 

Issues

 

The local RSL Clubs have been very concerned about this extremely important annual event ever since last year’s service was marred by inclement weather, which resulted in many people abandoning the ceremony due to confusion as to whether the dawn service would proceed.

 

At a meeting held with myself and our Manager Administrative Services, the RSL Clubs outlined their needs and requested Council’s assistance in ensuring the 2011 ceremony proceeds without any problems. As a result the relevant parties all met again recently at High Cross Park to agree on what was required. Temporary shelters will now be erected to ensure all the war widows, the choir and all electrical and musical equipment are protected from the weather. Staff have also been hired to set everything up prior to the service.

 

Financial impact statement

 

A quotation for everything outlined above has been received totalling $1,781.45 and, if the report recommendation is adopted, this can be funded from the 2010-11 Contingency Fund.

 

Conclusion

 

As this is the most important event in the RSL calendar, and to ensure its smooth operation, support for this event is considered most appropriate.

 

 

Recommendation

 

That Council support our local RSL Clubs in the conduct of the 2011 Anzac Day Dawn Service at High Cross Park, Randwick through the hire and installation of temporary shelters and chairs at a cost of $1,781.45 with funds to come from the 2010-11 Contingency Fund.

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council

24 August 2010

 

 

 

Mayoral Minute No. MM39/10

 

 

Subject:                  Approval for storage container and provision of a cash donation

Folder No:                   F2004/07851

Author:                   Councillor Procopiadis, Mayor     

 

Introduction

 

Correspondence has been received from Mr Theo Theol, Eastern Suburbs Junior Sports Academy, requesting to place a storage container in Heffron Park, Maroubra.  Council has also been asked to assist financially to the value of $1,000 to cover the costs associated with this container.            

 

Issues

 

The Eastern Suburbs Junior Sports Academy is an organisation making cycling and triathlon accessible and enjoyable for children from the ages of 8 to 16 years, from all walks of life.  The aim of the academy is to evolve the sport of triathlon over the next 18 months and to achieve this goal the academy requires a bike and equipment storage facility which would be based at a suitable location in Heffron Park, Maroubra. 

 

Financial impact statement

 

Should Council accept the report recommendation, the financial implication to Council is $1,000 and this amount will be funded from the 2010-11 Contingency Fund.

 

Conclusion

 

It is considered that Council’s assistance be given to this worthwhile organisation and that approval be given to placing a storage container at a suitable location in Heffron Park.

 

 

Recommendation

 

That:

 

a)     Approval be given to placing a storage container at a suitable location within Heffron Park.

 

b)     Council donate $1,000 to help cover the costs associated with this storage container and this be funded from the 2010-11 Contingency Fund.

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council

24 August 2010

 

 

 

Mayoral Minute No. MM40/10

 

 

Subject:                  Sydney to Wollongong Annual Charity Bike Ride - Request for Council Sponsorship

Folder No:                   F2004/06540

Author:                   Councillor Procopiadis, Mayor     

 

Introduction

 

The annual “Sydney to the Gong” charity bike ride is again being held to raise vital funds for the MS Society. A request has been made for Council to sponsor a team in this year’s event.

 

Issues

 

Fundraising efforts in the MS Sydney to the Gong Bike Ride are vital to MS Australia and the people/families living with MS. The Gong Ride is more than just an important date on Sydney’s sporting calendar – it is also Australia’s biggest fundraiser for people with MS. Last year over $3.1 million was directly fundraised by riders on the Gong Ride.

 

Councillors Nash, Hughes, Tracey, Bowen, Stevenson and White have already indicated that they will be taking part in this year’s event as part of a Randwick Council team consisting of all interested Councillors, their partners and council staff. Each team member would pay a $25.00 entry fee to participate in the ride. The team has requested sponsorship, council shirts and caps and publicity via the Mayoral Column to assist them raise as much money as possible for the MS Society at this year’s bike ride.

 

Financial impact statement

 

An amount of $2,000.00 is requested from Council as sponsorship of our Council team. Funds for such a purpose have been allowed for in the Council Contingency Fund 2010/2011.

 

Conclusion

 

The resulting publicity and photographs would help establish Randwick Council as a keen supporter of this worthwhile community event to support the MS Society and also as a supporter of cycling, both as an alternative transport option as well as being part of a healthy outdoor lifestyle.

 

Recommendation

 

That Council lend its support to this year’s “Sydney to the Gong” charity bike ride by forming and sponsoring a Council team $2,000.00, from the Council Contingency Fund 2010/2011, and by donating council shirts/caps and publicity via the Mayoral Column.

 

Attachment/s:

 

Nil

 


Ordinary Council

24 August 2010

 

 

 

Mayoral Minute No. MM41/10

 

 

Subject:                  Rotary Civic Reception

Folder No:                   F2010/00029

Author:                   Councillor Procopiadis, Mayor     

 

Introduction

 

Council has been approached by the Rotary Club to host a Civic Reception on 5 October 2010 for 50 people. The reception will honour the District Governor who will be visiting the 9750 District.

 

Rotary is a community based organisation dedicated to "Service Above Self". The City of Randwick has two Rotary branches operating, namely the Rotary Club of Maroubra and the Rotary Club of Randwick. The Club provides local services such as Meals on Wheels and supports other worthwhile projects nationally such as The Fred Hollows Foundation.  Internationally, Rotary is also involved with projects such as the Sudan Polio Eradication Effort.

 

Issues

 

The Rotary Club of Randwick is seeking a Civic Reception to welcome to the City the District Governor Mr David Brawn. The proposed date for the Reception is Tuesday 5 October 2010.

 

The Reception provides an opportunity for Randwick City Council to acknowledge the work undertaken by the Rotary Clubs in providing support to local community projects and enhancing the social capital infrastructure within the City of Randwick.

 

The Civic Reception will be held in the Lodge Room of the Randwick Town Hall and the Rotary Club have indicated approximately fifty members will attend. Randwick Council last hosted a Civic Reception for the Rotary Club on 17 August 2009.

 

Financial impact statement

 

The Rotary Civic Reception will have an approximate cost of $2,500.00. This amount is already allocated within the 2010-11 Events budget.

 

Conclusion

 

It is appropriate for Council to congratulate and demonstrate its support of the Rotary Club as they continue to serve our community.

 

 

Recommendation

 

That Council host a Civic Reception for the Rotary Club in the Lodge Room, Randwick Town Hall on 5th October, 2010 to be funded from the 2010-11 Events Budget.

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council

24 August 2010

 

 

 

Mayoral Minute No. MM42/10

 

 

Subject:                  Constitutional Education Fund of Australia - Request for Council Support

Folder No:                   F2004/06290

Author:                   Councillor Procopiadis, Mayor     

 

Introduction

 

A request has been received from the Mayor of Woollahra Municipal Council, Councillor Andrew Petrie, seeking my attendance and Council’s support for a joint function hosted at Woollahra Council Chambers on Tuesday 12 October 2010 in support of an initiative by the Constitutional Education Fund of Australia (CEFA).

 

Issues

 

CEFA are aiming to address the fact that a large number of young Australians are not engaged in the democratic process. CEFA is an independent, non-partisan, not for profit organisation aimed at increasing public awareness about our Constitution and they are supported by patron, the Governor-General of Australia, Her Excellency Quentin Bryce.

 

CEFA are launching a national project - the “AusCivics Film Festival” aimed at school students and the local community, to be launched in September this year. They are currently securing venues for the screening of the film which local school students would be encouraged to attend. Attendance is ticketed at a reasonable price and the film is supported by an educational package for teachers and schools to incorporate in the curriculum.

 

The VIP night would involve the preview screening of the film "Broken Hill" and a brief speech on the importance of democracy. Each Council will be permitted to invite up to ten representatives including school principals, P&C representatives and youth organisations free of charge.

 

Financial Impact Statement

 

Each Council would allocate $500.00 to CEFA to assist with the costs associated with hosting this event, such funds have been allowed for in the 2010-11 Contingency Fund.

 

Conclusion

 

Woollahra Council has asked its neighbouring Councils, Waverley and Randwick, to assist in hosting a VIP night for relevant school and youth worker stakeholders from each of our local government areas. In the spirit of shared services it is considered appropriate to support this initiative to educate our youth on our democratic process.

 

 

Recommendation

 

That Council support the initiative of the Constitutional Education Fund of Australia in holding this educational night at Woollahra Council on Tuesday 12 October 2010 through:

 

a)     the attendance of the Mayor or Deputy Mayor at the event;

b)     a $500.00 donation to CEFA from the 2010-11 Contingency Fund; and

 

c)     inviting up to ten representatives from our local area including school principals,        P&C representatives and youth organisations free of charge.

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council

24 August 2010

 

 

 

Mayoral Minute No. MM43/10

 

 

Subject:                  2010 Local Government Week Awards

Folder No:                   F2007/00057

Author:                   Councillor Procopiadis, Mayor     

 

Introduction

 

I am delighted to inform Council of our recent success in the 2010 Local Government Week Awards with the;

 

- 2010 Local Government Partnership Award (sponsored by the Cancer Council); and

- Reporting to your Community Award (Population over 100,000).

 

Issues

 

2010 Local Government Partnership Award (sponsored by the Cancer Council)

 

Randwick City Council was recognised as leading the charge towards healthy local living, after becoming one of just six NSW councils recognised by Cancer Council NSW for their efforts to foster a healthy community.  

 

Council has been awarded the Cancer Council Local Government Partnership Award 2010 for its outstanding efforts to reduce the impact of cancer in the community.  Council has been recognised for implementing a comprehensive range of healthy workplace programs and community initiatives on sun protection, alcohol and physical activity. It also plays a big part in supporting Cancer Council fundraisers such as Relay For Life. 

 

Councils, such as Randwick, are at the forefront of bringing positive change to the health and wellbeing of their local community through changes in the environments and infrastructure that affects exposure to cancer risks and the impact of a cancer diagnosis.

 

RH Dougherty Award - Reporting to your Community Award (Population over 100,000)

 

Awarded for ‘Randwick by Pauline Curby Celebrating 150 Years of Heritage.

 

In 2006, our Library Service staff identified that, although a number of books covering aspects of the history of the Randwick area have been published over the years, there was not one comprehensive history of the whole of the area.  In order to bring Randwick’s written history up to date, ‘Randwick’ was commissioned to bridge the gap and create a lasting record for future generations whilst conserving Randwick City’s rich and vibrant cultural heritage.

 

‘Randwick’ was launched to a crowd of over 230 people by local journalist and author, Paul Barry, on 10 December 2009. Almost 460 copies of the standard edition and half of the 300 limited editions have been sold in the six months since publication.

 

‘Randwick’ has received numerous positive reviews from local and national newspapers and online news channels.  It was shortlisted and was awarded Highly Commended at the Australian Book Publisher’s Design Awards as well as for the National Trust of Australia (NSW) Energy Australia Heritage Awards 2010 in the Interpretations and Presentation (Corporate/Government) category.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

These programs/projects continue to demonstrate Council’s commitment to, and success in, demonstrating innovation in community based programs. Council is leading by example in delivering significant community programs that place it at the forefront of Local Government and as a leader in the community.

 

 

Recommendation

 

That Council’s success in the 2010 Local Government Week Awards for 2010 Local Government Partnership Award’ and the RH Dougherty Award ‘Reporting to your Community Award (Population over 100,000)’ be received and noted and the relevant staff be congratulated.

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council

24 August 2010

 

 

 

Mayoral Minute No. MM44/10

 

 

Subject:                  Community Childcare Co-op Awards

Folder No:                   F2007/00154

Author:                   Councillor Procopiadis, Mayor     

 

Introduction

 

The Community Childcare Co-op Awards for Community based Children’s Services in NSW was held on 21 August 2010.  Two council staff from the Moverly Children Centre were shortlisted as finalist in this prestigious childcare industry award.

 

The Moverly Children Centre is owned and managed by Randwick City Council.  It is continuously praised by parents and the community for the high quality of services including early childhood education.   The current Director is well regarded as a teacher in early childhood education. Team members at the childcare centre are highly committed, motivated and always strive to deliver to its young charges the highest quality of care.

 

Award Winners

 

The two staff members nominated for awards were Jenny Doull and Chun Yuan. 

 

I am delighted and proud to announce that Chun Yuan won in her section ' Childcare worker in NSW'.   Jenny Doull did extremely well too being a finalist against a competitive field of nominees.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

I am extremely proud of the good work of all the staff members at Moverly Children Centre and my warmest congratulations to the team, in particular Chun and Jenny for a job well done.

 

 

Recommendation

 

That Council:

 

a)     acknowledges the fantastic efforts of the centre staff; and

b)     extends its congratulations to Chun Yuan and Jenny Doull.

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council

24 August 2010

 

 

 

Mayoral Minute No. MM45/10

 

 

Subject:                  Promoting access to Council's events and activities

Folder No:                   F2009/00255

Author:                   Councillor Procopiadis, Mayor     

 

Introduction

 

Through our Access Committee, our community services, our 10 year plan An inclusive Randwick City and in planning for our events and activities, Randwick City Council has worked hard to ensure that it provides for the needs of the mobility impaired people in our community.

 

To further assist that section of our community and to help expand the broader awareness of the issues faced by those people with mobility impairment, I propose that in advertising and publicising our events and activities, the Council includes a message about the wheelchair accessibility of the venue or location of the activity.

 

The message “Wheelchair accessible venue” or “Wheelchair accessible location” where appropriate, can be included in the information on activity in the advertising, invitations and publicity material.

 

Issues

 

While there are a number of terms used to describe various levels of mobility impairment, the most common and widely understood plain English term to use for this purpose would be ‘wheelchair accessible’.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

Including the message “Wheelchair accessible venue” or “Wheelchair accessible location” where appropriate, on the advertising, invitations and publicity material for the Council’s events and activities will assist mobility impaired people and their carers to participate. It also further affirms Randwick City Council’s commitment to ‘An inclusive Randwick City’ and the Access Committee’s interest in providing information about the accessibility of venues.

 

 

Recommendation

 

That the Council include information on wheelchair accessibility to venues and locations, where appropriate, in advertising and publicity material for the Council’s events and activities.

 

 

Attachment/s:

 

Nil