Ordinary Council Meeting

 

Supplementary BUSINESS PAPER

 

 

 

 

 

    MAYORAL MINUTES

AND

LATE GENERAL MANAGER’S REPORT

 

 

 

 

 

Tuesday 25 May 2010

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 02 9399 0999 or

1300 722 542 (for Sydney metropolitan area)

Fax:02 9319 1510

general.manager@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Ordinary Council

25 May 2010

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Ordinary Council Meeting

 

 

Notice is hereby given that an Ordinary Council Meeting of the Council of the City of Randwick will be held in the Council Chamber, Town Hall, 90 Avoca Street, Randwick, on Tuesday, 25 May 2010 at 6:00pm.

 

 

 

 

Mayoral Minutes

 

MM14/10   Institute of Public Works Engineering Australia (NSW Division) Excellence Awards 2010 - Stormwater Irrigation of Clovelly Bay

MM15/10   Waiving of fees - Rainbow Club  Australia Inc - Malabar Beach ocean swim

MM16/10   Sponsorship - Inaugural Tourism Awards for Greater Sydney

MM17/10   Yvette Walters Fundraising Event - Request to Waive Hire Fees for Randwick Town Hall   

 

Late General Manager’s Report

 

GM16/10    Invitation to Attend International Sister City Mayor's Conference         

 

 

 


Ordinary Council

25 May 2010

 

 

 

Mayoral Minute No. MM14/10

 

 

Subject:                  Institute of Public Works Engineering Australia (NSW Division) Excellence Awards 2010 - Stormwater Irrigation of Clovelly Bay

Folder No:                   F2009/00178

Author:                   Councillor Procopiadis, Mayor     

 

Introduction

 

This is to advise Council of Randwick’s success in the Institute of Public Works Engineering Australia (NSW Division) 2010 Engineering Excellence Awards.  Randwick City Council won an Environmental Enhancement Project or Initiative Award for Stormwater Irrigation of Clovelly Bay. 

 

Issues

 

The project harvests stormwater (previously entering Clovelly Bay) by capturing the stormwater via a gross pollutant trap and treating it to a stage where it can be utilised for irrigation of gardens surrounding the adjacent car park as well as adjacent landscaped areas.

 

The stored water is used for toilet flushing of public amenities, the surf club and beach café, together with wash down facilities of adjacent hard surfaces.  This reuse is saving some 160Ml annually. 

 

The Project further enhanced the Bay area by the construction of a formal walkway, reconfiguration of the car park, installation of various seating areas to observe the view together with the construction of sandstone retaining walls.

 

This work has enhanced the environment at Clovelly Bay and has minimised the volume of stormwater discharged into the bay and improved the quality of that which is still discharged.

 

Financial Impact Statement:

 

There is no direct financial impact for this matter.

 

Conclusion

 

Randwick City Council’s Looking after our Environment initiative through various programs and projects continues to demonstrate Council’s commitment to and success in responding to environmental changes.

 

Randwick City Council is leading by example in delivering significant sustainability and behavioural changes as a Council and as a leader in the community.

 

Recommendation

 

That Council pass on its congratulations to the staff involved in producing these results and achieving the acknowledgement the Institute of Public Works Engineering Australia (NSW Division) 2010 Engineering Excellence Award provides.

 

Attachment/s:

 

Nil

 

 


Ordinary Council

25 May 2010

 

 

 

Mayoral Minute No. MM15/10

 

 

Subject:                  Waiving of fees - Rainbow Club  Australia Inc - Malabar Beach ocean swim

Folder No:                   F2005/00145

Author:                   Councillor Procopiadis, Mayor     

 

Introduction

 

A meeting was held on 22 April 2010 with Mr Murray Rose and Mr Rob Lloyd from the Rainbow Club of Australia Inc seeking Council’s assistance in the waiving of fees for the staging of an ocean swim at Malabar Beach on 20 February 2011.

 

Issues

 

There are two ocean swims planned for Malabar Beach.  The first is a 1km ocean swim and the other is a 2.4 kilometre ocean swim.  All funds raised from the participants and minor sponsors will benefit the Rainbow Club Australia Inc.

 

The applicants have advised:

 

“The Rainbow Club has secured sufficient financial backing to ensure the swim will become an annual event and we hope an integral part of the culture of the ocean swim community”.

 

Council at its meeting held on 24 November 2009 resolved “to waive all associated fees for the Rainbow Club Australia Inc’s annual ocean swim for the next five (5) years from 2010 – 2015”.

 

It is considered that this event is very worthwhile and listed below are the associated fees for 2011:

 

Application Fee                                                $      350.00

Beach Hire – Malabar Beach                                $      260.00

Lifeguard Hire x 12 @ $190.00p/h x 4 hours           $   9,120.00

Hire of Jet Ski @ $55.00 p/h x 4 hours                  $      440.00

Supply and Removal 10 sulo bins @65.00 p/b $      650.00

TOTAL:                                                                         $10,820.00

 

 

Financial impact statement

 

Should Council accept the report recommendation, the financial implication to Council for 2011 is $10,820.00 and currently there are sufficient funds in the 2010/2011 Contingency Fund to cover these fees.

 

Conclusion

 

It is considered that the Rainbow Club Australia Inc is a non-profit organisation and to assist with this event and future events for the next five years, costs be allocated to cover the associated fees.

 

 

 

Recommendation

 

That:

 

a)     Council vote $10,820.00 to cover the fees associated with the holding of the Rainbow Club Australia Inc’s ocean swim on 20 February 2011 and that the funds be allocated from the 2010-11 Contingency fund;

 

b)     Council waive all associated fees for the Rainbow Club Australia Inc’s annual ocean swim for five (5) years from 2010-2015;

 

c)     The organiser of the event undertake to appropriately and prominently acknowledge and promote Council’s contribution to the swim; and

 

d)     The Mayor or his representative be given the opportunity to address the event on behalf of Council.

 

Attachment/s:

 

Nil

 

 


Ordinary Council

25 May 2010

 

 

 

Mayoral Minute No. MM16/10

 

 

Subject:                  Sponsorship - Inaugural Tourism Awards for Greater Sydney

Folder No:                   F2005/00797

Author:                   Councillor Procopiadis, Mayor     

 

Introduction

 

Greater Sydney Tourism Inc has written to Council asking for support for the Inaugural 2010 Tourism Awards for Greater Sydney.  Council partnerships with the Greater Sydney Tourism Awards are available for $1,000.

 

Issues

 

The Randwick City Plan refers to tourism under the theme – ‘A Prospering City’.  In particular, the following key issues are related to supporting and managing tourism in the local area;

 

Effective partnerships: Creating effective partnerships with a variety of organisations that influence our economic development.

Town centres and small businesses: Identifying ways to strengthen our town and local centres and to promote small businesses throughout our City.

Tourism and recreation: Providing a strategic approach to tourism via the Economic Development Strategy – recognising the significant contribution tourism can make to employment and the ongoing prosperity of Randwick City, while being sensitive to environmental and social issues.

 

In addition, theme 4 in the Randwick Economic Development Strategy refers to ‘Tourism, Culture & Recreation’ and provides for the following actions:

 

-      Consider a role in Council for a dedicated tourism development officer Action

-      Continue to maintain current tourist precincts and promote the positives of less-used southern beaches

-      Continue work on completing the coastal walk way

-      Work with Randwick City Tourism to improve the availability of information about tourism and recreation within the LGA

-      Consider opportunities for alternative and additional evening leisure economy activities.

 

The Economic Development Strategy supports the concept of ‘finding a balance between tourism and the needs of residents.’

 

In return for Council’s sponsorship of the Greater Sydney Tourism Awards, Council will receive:

 

-      the opportunity to display Council’s banners/signage in the foyer of the Gala Dinner on 4 August 2010;

-      A logo and website link from the awards website to Council tourism page/website;

-      any business located in the Council area that wishes to enter the awards receives a discounted GST member rate, a saving of 33%.

 


Financial impact statement

 

If the report recommendation is adopted, the financial impact ($1,000) will be funded from the 2009-10 Contingency Fund budget.

 

Conclusion

 

Given the actions contained within the Randwick City Plan and the Economic Development Strategy in relation to tourism, it is recommended that Council supports the Inaugural 2010 Tourism Awards for Greater Sydney.

 

Recommendation

 

That:

 

a)     Council support the Inaugural 2010 Tourism Awards for Greater Sydney through a partnership with Greater Sydney Tourism Inc; and

 

b)     the cost of the partnership ($1,000) be funded from the 200-10 Contingency Fund.

 

Attachment/s:

 

Nil

 

 


Ordinary Council

25 May 2010

 

 

 

Mayoral Minute No. MM17/10

 

 

Subject:                  Yvette Walters Fundraising Event - Request to Waive Hire Fees for Randwick Town Hall

Folder No:                   F2004/07396

Author:                   Councillor Procopiadis, Mayor     

 

Introduction

 

A request has been received from the President of the Yvette Walters Fundraising Committee for Council to waive the hire fees for Randwick Town Hall on the evening of Friday 2nd July, 2010.

 

Issues

 

Yvette Walters is an extremely brave woman of only 37 years of age who was recently married and has been diagnosed with secondary triple negative breast cancer. Doctors have informed Yvette that the cancer is inoperable and incurable. This is absolutely devastating news to Yvette and her family; however Yvette is determined to prove the statistics wrong and will be going all out to beat this cancer.

 

In order for Yvette to have access to the best treatment available, a fundraising night has been organised for Friday 2nd July, 2010 in the Randwick Town Hall from 7.00pm through to 11.00pm. Council has been asked to lend its support to this very worthwhile cause by providing the hire of the Town Hall free of charge.

 

Financial impact statement

 

The hire fees amount to $780.00 and will be provided for in the 2010/11 Council Contingency Fund.

 

Conclusion

 

This is a tragic story that is all too common in our community. Council’s support will help Yvette get the best treatment available without the financial burden and stress that usually accompanies it.

 

Recommendation

 

That Council lend its support to the Yvette Walters Fundraising Event to be held on Friday 2nd July, 2010 by waiving the hire fees for Randwick Town Hall associated with the event, such funds to come from the 2010/11 Council Contingency Fund.

 

Attachment/s:

 

Nil

 

  


Ordinary Council

25 May 2010

 

 

 

Late General Manager's Report No. GM16/10

 

 

Subject:                  Invitation to Attend International Sister City Mayor's Conference

Folder No:                   F2007/00072

Author:                   Ray Brownlee, General Manager     

 

Introduction

 

From 14th to 17th October 2010 our Sister City Council Hangzhou, China will play host to the 2010 International Sister City Mayor’s Conference. The Mayor of Hangzhou has invited the Mayor and selected staff to attend this conference.

 

Issues

 

On 24th May, 2010 Council hosted a delegation from the Municipal Government of Hangzhou who were in Australia on a fact finding tour with particular interest in both planning and governance related matters. Council’s Director City Planning, Manager Administrative Services and I conducted presentations and held round table discussions on a variety of planning and governance related issues.

 

The Mayor of Hangzhou was particularly impressed with Council’s feedback and has extended a written invitation for the Mayor, Lady Mayoress, Director City Planning and Manager Administrative Services to attend the 2010 International Sister City Mayor’s Conference from 14th to 17th October 2010. Over two hundred representatives from Hangzhou’s international and domestic sister cities will be in attendance with the theme of the conference being “how to build a liveable city.”

 

There is a multitude of planning discussions on the agenda and Hangzhou’s Protocol Officer has personally requested the attendance of Council’s Manager Administrative Services to exchange ideas on good governance. With a population in excess of five million in the city centre alone, it is an invaluable opportunity to exchange ideas for planning and governing for an ever expanding population.

 

Financial impact statement

 

The City of Hangzhou will be covering all accommodation, registration and local transport costs for the duration of the conference. The cost of flights has been allowed for in the 2010/11 budget.

 

Conclusion

 

This is a unique opportunity to exchange ideas with colleagues from all over the world in both the planning and governance areas of expertise. This conference also has the added advantage of further strengthening ties with our newest international Sister City.

 

Recommendation

 

That the invitation from the Mayor of Hangzhou for the Mayor, Lady Mayoress, Director City Planning and Manager Administrative Services to attend the 2010 International Sister City Mayor’s Conference from 14th to 17th October 2010 be accepted.

 

 

Attachment/s:

 

Nil