MINUTES OF Administration and Finance Committee Meeting of the Council of the City of Randwick HELD

ON Tuesday, 11 May 2010 AT 6:08pm

 

Present:

 

The Mayor, Councillor J Procopiadis (West Ward)

 

North Ward                                           -  Councillors K Smith (Chairperson),

                                                             P Tracey & M Woodsmith

 

East Ward                                            -  Councillors T Bowen & M Matson  

 

South Ward                                          -  Councillors R Belleli (Deputy

                                                             Chairperson), C Matthews & A White

 

Central Ward                                        -  Councillors A Andrews, T Seng &

                                                             G Stevenson

 

Officers present:

 

General Manager                                             Mr R Brownlee

Director City Services                                      Mr J Frangoples

Director City Planning                                       Ms S Truuvert

Director Governance & Financial Services             Mr G Banting

Senior Administrative Coordinator                       Ms J Hartshorn

Media Officer                                                  Ms A Power

 

 

Apologies/Granting of Leave of Absences 

 

Apologies were received from Crs Hughes, Nash and Notley-Smith.

 

RESOLVED: (Belleli/Andrews) that the apologies received from Crs Hughes, Nash and Notley-Smith be accepted and leave of absences from the meeting be granted.

 

Confirmation of the Minutes

 

Confirmation of the Minutes of the Administration and Finance Committee Meeting held on Tuesday 13 April 2010

AF13/10

RESOLUTION: (Andrews/Woodsmith) that the Minutes of the Administration and Finance Committee Meeting held on Tuesday 13 April 2010 (copies of which were circulated to all Councillors) be and are hereby confirmed as a correct record of the proceedings of that meeting.

 

Declarations of Pecuniary and Non-Pecuniary Interests

 

Nil.

 

Address of Council by Members of the Public 

Nil.

 

Urgent Business

 Nil.

 

Administration Reports

Nil.

 

Finance Reports

 

F8/10        Finance Report - Goods and Services Tax Certificate Report 2009-10 (F2004/06527)

AF14/10

RESOLUTION: (Bowen/Matson) that the Goods and Services Tax Certificate for the period 1 May 2009 to 30 April 2010 be approved and signed by the Mayor, another Councillor, the General Manager and the Responsible Accounting Officer.

 

MOTION: (Bowen/Matson) CARRIED - SEE RESOLUTION.

 

 

F9/10        Finance Report - Monthly Financial Report as at 31 March 2010 (F2009/00340)

AF15/10

RESOLUTION: (Matson/Andrews) that the monthly financial reports as at 31 March 2010 be noted.

 

MOTION: (Matson/Andrews) CARRIED - SEE RESOLUTION.

 

 

F10/10      Finance Report - Contingency Fund - status as at 30 April 2010 (F2004/07396)

AF16/10

RESOLUTION: (Matson/Andrews) that the report be received and noted.

 

MOTION: (Matson/Andrews) CARRIED - SEE RESOLUTION.

  

 

Confidential reports (closed session)

 

That the meeting move into closed session in order to consider confidential items.

Closed Session

 

F11/10      Confidential - Sydney Ports Corporation - Section 600 Rebates (F2005/00408)

This matter is considered to be confidential under Section 10A(2)(d) of the Local Government Act, as it deals with commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

AF17/10

RESOLUTION: (Matson/Andrews) that:

 

a)     the General Manager be authorised to sign the agreement between the parties.

 

b)     the $385,504 s600 rebate saving in the 2009-10 budget be transferred to the Infrastructure Reserve.

 

MOTION: (Matson/Andrews) CARRIED - SEE RESOLUTION.

 


 

 

F12/10      Confidential - Councils Online (COL) - Progress Report (F2005/00740)

This matter is considered to be confidential under Section 10A(2)(f) of the Local Government Act, as it deals with matters affecting the security of the Council, Councillors, Council staff or Council property.

AF18/10

RESOLUTION: (Matson/Andrews) that the report be received and noted.

 

MOTION: (Matson/Andrews) CARRIED - SEE RESOLUTION.

  

 

Open Session

 

That the meeting move back into open session.

 

Notice of Rescission Motions

Nil. 

 

 

The meeting closed at 6.15pm.

 

 

The minutes of this meeting were confirmed at the Administration and Finance Committee Meeting of the Council of the City of Randwick held on Tuesday, 8 June 2010.

 

 

 

 

...................................................

CHAIRPERSON