Administration and Finance Committee Meeting

 

  BUSINESS PAPER

 

 

 

 

 

 

 

 

 

 

 

Tuesday 11 May 2010

 

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 02 9399 0999 or

1300 722 542 (for Sydney metropolitan area)

Fax:02 9319 1510

general.manager@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Administration and Finance Committee

11 May 2010

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Administration and Finance Committee Meeting

 

 

Notice is hereby given that a Administration and Finance Committee Meeting of the Council of the City of Randwick will be held in the Council Chamber, Town Hall, 90 Avoca Street, Randwick, on Tuesday, 11 May 2010 at 6:00pm.

 

 

Committee Members:           The Mayor, J Procopiadis, Andrews, Belleli (Deputy Chairperson), Bowen, Hughes, Matson, Matthews, Nash, Notley-Smith, Seng, Smith (Chairperson), Stevenson, Tracey, White and Woodsmith.

 

Quorum:                           Eight (8) members.

 

NOTE:    At the Extraordinary Meeting held on 28 September 2004, the Council resolved that the Administration and Finance Committee be constituted as a committee with full delegation to determine matters on the agenda.

 

Apologies/Granting of Leave of Absences 

 

Confirmation of the Minutes  

 

Administration and Finance Committee Meeting - 13 April 2010

 

Declarations of Pecuniary and Non-Pecuniary Interests

 

Address of Committee by Members of the Public

 

Urgent Business

Administration Reports

Nil

Finance Reports

F8/10        Goods and Services Tax Certificate Report 2009-10

F9/10        Monthly Financial Report as at 31 March 2010

F10/10      Contingency Fund - status as at 30 April 2010   

 

 

 

 

 

Closed Session

F11/10      Sydney Ports Corporation - Section 600 Rebates

This matter is considered to be confidential under Section 10A(2) (d) Of the Local Government Act, as it deals with commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

  

Notice of Rescission Motions

Nil 

 

 

 

…………………………………………………….

Ray Brownlee

General Manager

 


Administration and Finance Committee

11 May 2010

 

 

 

Finance Report No. F8/10

 

 

Subject:                  Goods and Services Tax Certificate Report 2009-10

Folder No:                   F2004/06527

Author:                   Greg Byrne, Manager Financial Operations     

 

Introduction

 

In 2006 the Department of Local Government introduced changes to the methodology concerning certification of Council’s Goods and Services Tax (GST) compliance. Councils are now required to supply a GST certificate to the Department of Local Government on an annual basis.

 

Issues

 

The Department of Local Government requires all local governing bodies to  complete a GST certificate of compliance confirming that all GST payments have been made and that adequate management arrangements and internal controls are in place to enable Council to adequately account for its GST liabilities and recoup all GST input tax credits eligible to be claimed.

 

Each of the 12 monthly Business Activity Statements (BAS) have been prepared and reconciled after the data was verified for accuracy of accounting treatment and have been submitted to the Australian Taxation Office (ATO) prior to the respective due dates.

 

The Department will collate the returns from councils and will provide advice to the NSW Treasury for confirmation with the Commonwealth Commissioner of Taxation.

 

The Goods and Services Tax Certificate requires the signature of the Mayor, another Councillor, the General Manager and the Responsible Accounting Officer.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 1:       Leadership in Sustainability.

Direction 1c:      Long term financial viability is achieved.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

All GST payments have been made and adequate management arrangements and internal controls are in place to enable Council to adequately account for its GST liabilities and recoup all GST input tax credits eligible to be claimed.

 

Recommendation

 

That the Goods and Services Tax Certificate for the period 1 May 2009 to 30 April 2010 be approved and signed by the Mayor, another Councillor, the General Manager and the Responsible Accounting Officer.

Attachment/s:

 

1.View

GST Certificate

 

 

 

 


GST Certificate

Attachment 1

 

 

RANDWICK CITY COUNCIL

 

 

GOODS AND SERVICES TAX CERTIFICATE

 

 

Payment of Voluntary GST 1 May 2009 to 30 April 2010

 

 

To assist compliance with Section 114 of the Commonwealth Constitution, we certify that:

 

 

 

 

 

Signed in accordance with a resolution of Council made on 11 May 2010.

 

 

 

 

 

………………………………                         ………………………………….

 

Clr John Procopiadis         

MAYOR                                         COUNCILLOR

 

 

 

 

………………………………..                               …………………………………

 

Ray Brownlee                                          Geoff Banting

GENERAL MANAGER                                      RESPONSIBLE ACCOUNTING OFFICER

 

 


Administration and Finance Committee

11 May 2010

 

 

 

Finance Report No. F9/10

 

 

Subject:                  Monthly Financial Report as at 31 March 2010

Folder No:                   F2009/00340

Author:                   Mitchel Woods, Senior Management Accountant     

 

Introduction

 

Section 202 of Local Government (General) Regulation 2005 requires that the responsible accounting officer of a council must:

a)     establish and maintain a system of budgetary control that will enable the council’s actual income and expenditure to be monitored each month and to be compared with the estimate of the council’s income and expenditure, and

b)     if any instance arises where the actual income or expenditure of the council is materially different from its estimated income or expenditure, report the instance to the next meeting of the council.

 

Issues

 

This report provides the financial results of the Council as at 31 March 2010. Attachment 1 summarises the Council’s financial performance and its source and application of funds. It also summarises the operating result for each of the Council’s principal activities. Attachment 2 details the financial position of the Council as at 31 March 2010.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 1:     Leadership in Sustainability.

Direction 1b:    Council is a leader in the delivery of social, financial and operational activities.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

The Council’s Director Governance and Financial Services, as the responsible accounting officer, advises that the projected financial position is satisfactory.

 

Recommendation

 

That the monthly financial reports as at 31 March 2010 be noted.

 

Attachment/s:

 

1.View

Financial Reports - Income Statements - March 2010

 

2.View

Financial Reports - Balance Sheet - March 2010

 

 

 

 


Financial Reports - Income Statements - March 2010

Attachment 1

 

 






Financial Reports - Balance Sheet - March 2010

Attachment 2

 

 


Administration and Finance Committee

11 May 2010

 

 

 

Finance Report No. F10/10

 

 

Subject:                  Contingency Fund - status as at 30 April 2010

Folder No:                   F2004/07396

Author:                   Julie Hartshorn, Senior Administrative Coordinator     

 

Introduction

 

The purpose of this report is to detail the progressive amount of donations, allocations, waiving of fees and other similar contributions for the 2009-10 financial year.

 

In the 2009-10 financial year there have been 26 allocations totalling $97,345.60 as listed in the table below.

 

Meeting

Details

Net cost to Council

Ordinary Council – 26 Sept 2006

Annual contribution  (7 years from 2006-07)

Interest foregone on interest free loan - Coogee Surf Life Saving Club renovations

 

$4,500.00

Ordinary Council –

28 April 2009

Financial assistance – Randwick Boys and Girls High Schools – 2009 Rock Eisteddfod

 

$3,000.00

Ordinary Council –

26 May 2009

Waiving of fees – South Maroubra Village Green Art Show

 

$250.00

Ordinary Council –

26 May 2009

Waiving of fees – Maroubra Fun Run and Oktoberfest

 

$4,566.80

Ordinary Council – 28 July 2009

Waiving of fees - South Maroubra Surf Life Saving Club - Surf Carnival

 

$866.50

Ordinary Council – 28 July 2009

Waiving of fees - Maroubra Swimming Club Championships – Des Renford Aquatic Centre

 

$660.00

Ordinary Council – 28 July 2009

Financial assistance - Ride for Life – Prince of Wales Hospital Foundation

 

$3,000.00

Ordinary Council – 22 September 2009

Financial assistance – annual Pere Receveur Historic Mass

 

$2,678.50

Ordinary Council – 22 September 2009

Waiving of fees – 2nd Yarra Bay Fun Run at Bicentennial Park

 

$1,445.00

Extraordinary Council – 6 Oct 2009

Annual contribution (3 years from 2009-10)

Sponsorship - Westpac Life Saver Rescue Helicopter Service

 

$15,000.00

Ordinary Council –

20 October 2009

Financial Assistance – 2010 Australia Day Botany Bay Regatta

 

$750.00

Ordinary Council - 24 Nov 2009

Annual contribution (5 years 2010-2015)

Waiving of fees – Rainbow Club Australia – Ocean Swim (Maroubra to Little Bay)

 

$5,757.00

Ordinary Council - 24 Nov 2009

South Sydney Football Club ‘Rabbitohs Club 17 Partner’ – to assist youth in the Lexington Place area

 

$11,000.00

Ordinary Council - 24 Nov 2009

Waiving of fees – Greek Orthodox Church - Epiphany

 

$5,770.00

Ordinary Council - 24 Nov 2009

Waiving of fees – ‘Sense of Community’ street parties

 

$4,500.00

Ordinary Council –

8 Dec 2009

Financial assistance – Cancer Council ‘Eastern Suburbs Relay For Life’

 

$1,000.00

Ordinary Council –

8 Dec 2009

Waiving of fees – Clovelly Beach Open Air Cinema

$3,760.00

Ordinary Council –

8 Dec 2009

Sponsorship – Bravehearts Organisation – ‘Stay Safe Personal Safety Program’

 

$10,000.00

Extraordinary Council - 9 Feb 2010

Financial Contribution - Greek Glendi - support to the orphans of Haiti

 

$3,000.00

Ordinary Council – 23 Feb 2010

Waiving of fees – Tamarama to Clovelly Ocean Swim

 

$375.80

Ordinary Council – 23 Feb 2010

Waiving of fees – Maroubra Surfers’ Association

 

$4,195.00

Ordinary Council – 23 March 2010

Donation of Quad Bike to Surf Life Saving Sydney Inc

 

$3,000.00

Ordinary Council – 23 March 2010

Financial Assistance - Sydney Children’s Hospital - Gold Week 2010

 

$6,965.00

Ordinary Council – 27 April 2010

Waiving of Fees – Hire of community bus for the Castellorizian Ladies’ Auxiliary

$306.00

Ordinary Council – 27 April 2010

Donation - The Leukaemia Foundation of Australia

$500.00

Ordinary Council – 27 April 2010

Donation (of Large Print Books) - Prince of Wales Hospital

$500.00

TOTAL:

 

$97,345.60

 

The amounts shown in the table above reflect the net cost to Council in providing the donation, grant or assistance.  The GST, where applicable, has not been shown because it will be claimed back from the Australian Taxation Office.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 2:           A vibrant and diverse community.

Our community will be proud to be part of our City and celebrate its range of cultures and people.

Direction 2b:         Enrich our range of community services that meet our community’s needs.

Key Actions:         Support the provision of services and facilities to meet the needs of our Target Groups and celebrate the range of cultures and people within Randwick City.

 

Financial impact statement

 

Council has allocated $100,000 in the 2009-10 Budget for contingencies. 

 

Recommendation

 

That the report be received and noted.

 

Attachment/s:

 

Nil