MINUTES OF Administration and Finance Committee Meeting of the Council of the City of Randwick HELD ON Tuesday, 9 February 2010 AT 6:21pm

 

Present:

 

The Mayor, Councillor J Procopiadis (West Ward)

 

North Ward                                           -  Councillors K Smith (Chairperson),

                                                             P Tracey & M Woodsmith

 

East Ward                                            -  Councillors T Bowen, M Matson &

                                                             B Notley-Smith

 

West Ward                                           -  Councillors B Hughes & S Nash

 

South Ward                                          -  Councillors R Belleli (Deputy

                                                             Chairperson), C Matthews & A White

 

Central Ward                                        -  Councillors A Andrews & T Seng

 

Officers present:

 

General Manager                                             Mr R Brownlee

Director City Services                                      Mr J Frangoples

Director City Planning                                       Ms S Truuvert

Director Governance & Financial Services             Mr G Banting

Manager Administrative Services                        Mr D Kelly

Media Officer                                                  Ms A Power

 

The meeting was adjourned at 6.22pm and was resumed at 7.57pm.

 

Apologies/Granting of Leave of Absences

 

An apology was received from Cr Stevenson.

 

RESOLVED: (Matson/Bowen) that the apology received from Cr Stevenson be accepted and leave of absence from the meeting be granted.

 

Confirmation of the Minutes

 

Confirmation of the Minutes of the Administration and Finance Committee Meeting held on Tuesday 1 December 2009

AF1/10

RESOLUTION: (Woodsmith/Matson) that the Minutes of the Administration and Finance Committee Meeting held on Tuesday 1 December 2009 (copies of which were circulated to all Councillors) be and are hereby confirmed as a correct record of the proceedings of that meeting.

 


Declarations of Pecuniary and Non-Pecuniary Interests

 

Nil.

 

Address of Council by Members of the Public 

Nil.

 

Urgent Business

Nil.

Administration Reports

 

A1/10        Administration Report - Invitation to Attend LGSA Tourism Conference 2010 (F2004/06645)

AF2/10

RESOLUTION: (Mayor, Cr J Procopiadis/Nash) that:

 

a)     the invitation from the Local Government & Shires Association of NSW to attend the annual LGSA Tourism Conference being held from 10 through to 12 March 2010 in Cowra NSW be accepted; and

 

b)     any interested Councillors advise the General Manager as soon as possible for registration purposes.

 

MOTION: (Mayor, Cr J Procopiadis/Nash) CARRIED - SEE RESOLUTION.

 

Finance Reports

 

F1/10        Finance Report - Monthly Financial Report as at 30 November 2009 (F2009/00340)

AF3/10

RESOLUTION: (Andrews/Belleli) that the monthly financial reports as at 30 November, 2009 be received and noted.

 

MOTION: (Andrews/Belleli) CARRIED - SEE RESOLUTION.

 

 

F2/10        Finance Report - Monthly Financial Report as at 31 December 2009 (F2009/00340)

AF4/10

RESOLUTION: (Matson/Hughes) that the monthly financial reports as at 31 December, 2009 be received and noted.

 

MOTION: (Hughes/Matson) CARRIED - SEE RESOLUTION.

 

 

F3/10        Finance Report - Contingency Fund - Status as at 31 December 2009 (F2004/07396)

AF5/10

RESOLUTION: (Andrews/Nash) that the Contingency Fund Report as at 31 December, 2009 be received and noted.

 

MOTION: (Andrews/Nash) CARRIED - SEE RESOLUTION.

 

 

Confidential Reports (closed session)

 

The meeting moved into closed session in order to consider confidential items.

 


Closed Session

 

A2/10        Confidential - SSROC Tender for the Supply of Electricity for Large Sites, Street Lighting and Green Power (F2009/00271)

This matter is considered to be confidential under Section 10A(2)(c) of the Local Government Act, as it deals with information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

AF6/10

RESOLUTION: (Andrews/White) that:

 

a)       Council accepts the tender for the Provision of Electricity for Large Sites, Street Lighting and Green Power from Momentum Energy Pty Ltd as the preferred supplier to Council for 3 years, in accordance with necessary contractual arrangements.

 

b)       Council authorises the General Manager to:

 

i) Sign a Letter of Acceptance for the contracts and for it to be issued no later than 12 February, 2010; and

 

ii)   Sign contracts and all documents pertaining to this decision to ensure finalisation of all documentation by 26 February, 2010.

 

MOTION: (Andrews/White) CARRIED UNANIMOUSLY - SEE RESOLUTION.

 

 

Open Session

 

The meeting moved back into open session.

 

Notice of Rescission Motions

Nil.

 

 

The meeting closed at 7.59pm.

 

 

The minutes of this meeting were confirmed at the Administration and Finance Committee Meeting of the Council of the City of Randwick held on Tuesday, 9 March 2010.

 

 

 

 

 

 

...................................................

CHAIRPERSON