Administration and Finance Committee Meeting

 

  BUSINESS PAPER

 

 

 

 

 

 

 

 

 

 

 

Tuesday 9 February 2010

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 02 9399 0999 or

1300 722 542 (for Sydney metropolitan area)

Fax:02 9319 1510

general.manager@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Administration and Finance Committee

9 February 2010

 

 

 

 

 

 

 

 

 

 

 

 

Administration and Finance Committee Meeting

 

Notice is hereby given that a Administration and Finance Committee Meeting of the Council of the City of Randwick will be held in the Council Chamber, Town Hall, 90 Avoca Street, Randwick, on Tuesday, 9 February 2010 at 6:00pm.

 

Committee Members:           The Mayor, J Procopiadis, Andrews, Belleli (Deputy Chairperson), Bowen, Hughes, Matson, Matthews, Nash (Deputy Chairperson), Notley-Smith, Seng, Smith (Chairperson), Stevenson, Tracey, White and Woodsmith.

 

Quorum:                           Eight (8) members.

 

NOTE:    At the Extraordinary Meeting held on 28 September 2004, the Council resolved that the Administration and Finance Committee be constituted as a committee with full delegation to determine matters on the agenda.

 

Apologies/Granting of Leave of Absences 

 

Confirmation of the Minutes  

Administration and Finance Committee Meeting - 1 December 2009

 

Declarations of Pecuniary and Non-Pecuniary Interests

 

Address of Committee by Members of the Public

 

Urgent Business

Administration Report

A1/10       Invitation to Attend LGSA Tourism Conference 2010

 

Finance Reports

F1/10        Monthly Financial Report as at 30 November 2009

F2/10        Monthly Financial Report as at 31 December 2009

F3/10        Contingency Fund - status as at 31 December 2009    

 

Notice of Rescission Motions

Nil 

 

…………………………………………………….

Ray Brownlee

General Manager


Administration and Finance Committee

9 February 2010

 

 

 

Administration Report No. A1/10

 

 

Subject:                  Invitation to Attend LGSA Tourism Conference 2010

Folder No:                   F2004/06645

Author:                   Ray Brownlee, General Manager     

 

Introduction

 

An invitation has been received from the Local Government & Shires Association of NSW inviting all interested Councillors to attend the annual LGSA Tourism Conference being held from 10 through to 12 March 2010 in Cowra, NSW.

 

Issues

 

This conference is a very timely one in light of Council’s renewed commitment to tourism in line with the Council’s newly adopted Economic Development Strategy. The conference program will be discussing the creation of business opportunities, understanding what funding is available and what programs may be applicable for Council and local business.

 

The conference will seek to create a framework to help Councillors, staff and local industry representatives strengthen our tourism strategy, with sessions exploring funding opportunities, marketing models, latest research and developing cultural tourism.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 8:       Our town centres, businesses, industries and institutions will foster innovation and will be thriving, vibrant and attractive places to work, shop and interact.

Direction 8a:      Vibrant business, commercial and industrial sectors that provide ongoing and diverse employment opportunities.

 

Financial impact statement

 

Councillors’ attendance at this conference has been allowed for in the 2009-10 budget.

 

Conclusion

 

The LGSA has stated that it is vital that senior management, including Councillors, understands tourism and integrates it effectively into their Council’s strategic planning. Whilst Randwick Council is doing this quite effectively, this conference will enhance Councillors’ understanding of tourism’s relationship with local government.

 

Recommendation

 

That:

 

a)     the invitation from the Local Government & Shires Association of NSW to attend the annual LGSA Tourism Conference being held from 10 through to 12 March 2010 in Cowra NSW be accepted; and

 

b)     any interested Councillors advise the General Manager as soon as possible for registration purposes.

 

Attachment/s:

 

Nil

 

  


Administration and Finance Committee

9 February 2010

 

 

 

Finance Report No. F1/10

 

 

Subject:                  Monthly Financial Report as at 30 November 2009

Folder No:                   F2009/00340

Author:                   Mitchel Woods, Senior Management Accountant     

 

Introduction

 

Section 202 of Local Government (General) Regulation 2005 requires that the responsible accounting officer of a council must:

a)     establish and maintain a system of budgetary control that will enable the council’s actual income and expenditure to be monitored each month and to be compared with the estimate of the council’s income and expenditure, and

b)     if any instance arises where the actual income or expenditure of the council is materially different from its estimated income or expenditure, report the instance to the next meeting of the council.

 

Issues

 

This report provides the financial results of Council as at 30 November 2009. Attachment 1 summarises Council’s Financial Performance and its Source and Application of Funds. It also summarises the operating result for each of Council’s principal activities. Attachment 2 details the financial position of Council as at 30 November 2009.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 1:     Leadership in Sustainability.

Direction 1b:    Council is a leader in the delivery of social, financial and operational activities.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

Council’s Director Governance and Financial Services, as the responsible accounting officer, advises that the projected financial position is satisfactory.

 

Recommendation

 

That the monthly financial reports as at 30 November 2009 be noted.

 

Attachment/s:

 

1.View

Income Statement, Source and Application of Funds for the period ended 30 November 2009

 

2.View

Balance Sheet as at 30 November 2009

 

 

 

 


Income Statement, Source and Application of Funds for the period ended 30 November 2009

Attachment 1

 

 






Balance Sheet as at 30 November 2009

Attachment 2

 

 


Administration and Finance Committee

9 February 2010

 

 

 

Finance Report No. F2/10

 

 

Subject:                  Monthly Financial Report as at 31 December 2009

Folder No:                   F2009/00340

Author:                   Caroline Foley, Manager Corporate & Financial Planning     

 

Introduction

 

Section 202 of Local Government (General) Regulation 2005 requires that the responsible accounting officer of a council must:

a)     establish and maintain a system of budgetary control that will enable the council’s actual income and expenditure to be monitored each month and to be compared with the estimate of the council’s income and expenditure, and

b)     if any instance arises where the actual income or expenditure of the council is materially different from its estimated income or expenditure, report the instance to the next meeting of the council.

 

Issues

 

This report provides the financial results of the Council as at 31 December 2009. Attachment 1 summarises the Council’s financial performance and its source and application of funds. It also summarises the operating result for each of the Council’s principal activities. Attachment 2 details the financial position of the Council as at 31 December 2009.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 1:     Leadership in Sustainability.

Direction 1b:    Council is a leader in the delivery of social, financial and operational activities.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

The Council’s Director Governance and Financial Services, as the responsible accounting officer, advises that the projected financial position is satisfactory.

 

Recommendation

 

That the monthly financial reports as at 31 December 2009 be noted.

 

Attachment/s:

 

1.View

Income Statement, Source and Application of Funds for the period ended 31 December 2009

 

2.View

Balance Sheet as at 31 December 2009

 

 

 

 


Income Statement, Source and Application of Funds for the period ended 31 December 2009

Attachment 1

 

 






Balance Sheet as at 31 December 2009

Attachment 2

 

 


Administration and Finance Committee

9 February 2010

 

 

 

Finance Report No. F3/10

 

 

Subject:                  Contingency Fund - status as at 31 December 2009

Folder No:                   F2004/07396

Author:                   Julie Hartshorn, Senior Administrative Coordinator     

 

Introduction

 

The purpose of this report is to detail the progressive amount of donations, allocations, waiving of fees and other similar contributions for the 2009-10 financial year.

 

In the 2009-10 financial year there have been 18 allocations totalling $78,503.80 as listed in the table below.

 

Meeting

Details

Net cost to Council

Ordinary Council – 26 Sept 2006

Annual contribution  (7 years from 2006-07)

Interest foregone on interest free loan - Coogee Surf Life Saving Club renovations

 

$4,500.00

Ordinary Council –

28 April 2009

Financial assistance – Randwick Boys and Girls High Schools – 2009 Rock Eisteddfod

 

$3,000.00

Ordinary Council –

26 May 2009

Waiving of fees – South Maroubra Village Green Art Show

 

$250.00

Ordinary Council –

26 May 2009

Waiving of fees – Maroubra Fun Run and Oktoberfest

 

$4,566.80

Ordinary Council – 28 July 2009

Waiving of fees - South Maroubra Surf Life Saving Club - Surf Carnival

 

$866.50

Ordinary Council – 28 July 2009

Waiving of fees - Maroubra Swimming Club Championships – Des Renford Aquatic Centre

 

$660.00

Ordinary Council – 28 July 2009

Financial assistance - Ride for Life – Prince of Wales Hospital Foundation

 

$3,000.00

Ordinary Council – 22 September 2009

Financial assistance – annual Pere Receveur Historic Mass

 

$2,678.50

Ordinary Council – 22 September 2009

Waiving of fees – 2nd Yarra Bay Fun Run at Bicentennial Park

 

$1,445.00

Extraordinary Council – 6 Oct 2009

Annual contribution (3 years from 2009-10)

Sponsorship - Westpac Life Saver Rescue Helicopter Service

 

$15,000.00

Ordinary Council –

20 October 2009

Financial Assistance – 2010 Australia Day Botany Bay Regatta

 

$750.00

Ordinary Council - 24 Nov 2009

Annual contribution (5 years 2010-2015)

Waiving of fees – Rainbow Club Australia – Ocean Swim (Maroubra to Little Bay)

 

$5,757.00

Ordinary Council - 24 Nov 2009

South Sydney Football Club ‘Rabbitohs Club 17 Partner’ – to assist youth in the Lexington Place area

 

$11,000.00

Ordinary Council - 24 Nov 2009

Waiving of fees – Greek Orthodox Church - Epiphany

 

$5,770.00

Ordinary Council - 24 Nov 2009

Waiving of fees – ‘Sense of Community’ street parties

 

$4,500.00

Ordinary Council –

8 Dec 2009

Financial assistance – Cancer Council ‘Eastern Suburbs Relay For Life’

 

$1,000.00

Ordinary Council –

8 Dec 2009

Waiving of fees – Clovelly Beach Open Air Cinema

$3,760.00

Ordinary Council –

8 Dec 2009

Sponsorship – Bravehearts Organisation – ‘Stay Safe Personal Safety Program’

 

$10,000.00

TOTAL:

 

$78,503.80

 

The amounts shown in the table above reflect the net cost to Council in providing the donation, grant or assistance.  The GST, where applicable, has not been shown because it will be claimed back from the Australian Taxation Office.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 2:           A vibrant and diverse community.

Our community will be proud to be part of our City and celebrate its range of cultures and people.

Direction 2b:         Enrich our range of community services that meet our community’s needs.

Key Actions:         Support the provision of services and facilities to meet the needs of our Target Groups and celebrate the range of cultures and people within Randwick City.

 

Financial impact statement

 

Council has allocated $60,000 in the 2009-10 Budget for contingencies, this amount will be adjusted in conjunction with the December quarterly budget review. 

 

Recommendation

 

That the report be received and noted.

 

Attachment/s:

 

Nil