Ordinary Council Meeting

 

Supplementary BUSINESS PAPER

 

 

 

MAYORAL MINUTES

AND

LATE GENERAL MANAGER’S REPORT

 

 

 

 

 

 

 

Tuesday 8 December 2009

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 02 9399 0999 or

1300 722 542 (for Sydney metropolitan area)

Fax:02 9319 1510

general.manager@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Ordinary Council

8 December 2009

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Ordinary Council Meeting

 

 

Notice is hereby given that an Ordinary Council Meeting of the Council of the City of Randwick will be held in the Council Chamber, Town Hall, 90 Avoca Street, Randwick, on Tuesday, 8 December 2009 at 6:00pm.

 

 

 

Mayoral Minutes

MM96/09   Proposal for a Local Government Workshop on Major Water Saving Projects

MM97/09   Keep Australia Beautiful NSW Clean Beach Challenge 2010 - State Winner, Water Conservation Award and other awards

MM98/09   Shade Structure - Southern Cross Close, Kingsford

MM99/09   Leading Women

MM100/09  Eastern Suburbs Relay for Life - Cancer Council NSW

MM101/09  Historic International Summit on Climate Change in Copenhagen, Denmark

MM102/09  Waiving of Fees - Open Air Theatre   

 

Late General Manager’s Report

GM63/09    Coogee Late Night Transport (Pumpkin Bus)         

 

 

 

 


Ordinary Council

8 December 2009

 

 

 

Mayoral Minute No. MM96/09

 

 

Subject:                  Proposal for a Local Government Workshop on Major Water Saving Projects

Folder No:                   F2004/06495

Author:                   Councillor Procopiadis, Mayor     

 

Introduction

 

The purpose of this Mayoral Minute is to seek endorsement for a workshop for local government practitioners on major water saving initiatives in conjunction with Sydney Water.

 

Issues

 

Council’s recent success in Sydney Water’s Every Drop Counts water efficiency business program continues the recognition of our efforts to reduce water consumption across Council operations. Sydney Water has itself been working closely with Council and contributing toward the refurbishment of our wastewater treatment system at the Works Depot, where biological control agents have been tested on a trial basis and applied successfully to the treatment process for some months now.

 

I would like to propose a joint workshop between Council and Sydney Water to enable local Councils to come together and share their water saving experiences and increase the level of learning around major water saving projects carried out by local government.

 

The timing for the workshop would be decided pending speaker and venue availability, particularly from Sydney Water’s perspective. The workshop would cover major water saving projects completed by local government with the aim of fostering wider take-up and sharing of water saving experiences and knowledge amongst local government practitioners. Opportunities to visit a number of Randwick’s major water saving projects would be offered to those attending.

 

Financial impact statement

 

A total budget of approximately $3,000 would be provided from the water savings budget of the environmental levy program with an equal amount provided by Sydney Water for this event.

 

Conclusion

 

Council has achieved major savings in its water consumption and gained a strong reputation in this area. This workshop would provide a learning opportunity for local government to increase its capacity and share experiences to make further water savings.

 

Recommendation

 

That Council endorses the proposal for a joint workshop to be organised by Randwick on water saving initiatives for local government, subject to the involvement and participation of Sydney Water.

 

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council

8 December 2009

 

 

 

Mayoral Minute No. MM97/09

 

 

Subject:                  Keep Australia Beautiful NSW Clean Beach Challenge 2010 - State Winner, Water Conservation Award and other awards

Folder No:                   F2006/00234

Author:                   Councillor Procopiadis, Mayor     

 

Introduction

 

To advise Council of Randwick’s success in the Keep Australia Beautiful NSW Clean Beach Challenge 2010 Awards at State level and Sydney Regional level.

 

Issues

 

Council has received important recognition of its water conservation at its beaches, of the cleanliness of its beaches and of community involvement in maintaining clean beaches.

 

Randwick City Council was State Winner of the Water Conservation Award for Clovelly Beach from Keep Australia Beautiful NSW at its Clean Beach Challenge State Awards 2010 on Friday 4 December 2009.

 

Randwick City Council was also presented with the following Sydney Region Awards:

 

Overall Clean Beach Award

Winner                   - Maroubra Beach

Highly commended    - Coogee Beach

 

Water Conservation Award

Winner                   - Clovelly Beach

Highly Commended    - Malabar Beach

 

Litter Prevention

Winner – Maroubra Beach

 

Community Partnership and Action Award

Highly Commended    - Yarra Bay

 

Young Legends Award

Highly Commended    - Maroubra Beach

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

Council, through various programs and projects, continues to demonstrate commitment to and success in maximising our beautiful natural environment.

 

Randwick City Council is staying at the forefront of innovative and care of environment leadership at its beaches.

 

Recommendation

 

That Council pass on its congratulations to the staff involved in producing these results and achieving the acknowledgement by Keep Australia Beautiful NSW Clean Beach Challenge 2010.

 

Attachment/s:

 

Nil

 

 


Ordinary Council

8 December 2009

 

 

 

Mayoral Minute No. MM98/09

 

 

Subject:                  Shade Structure - Southern Cross Close, Kingsford

Folder No:                   F2004/06751

Author:                   Councillor Procopiadis, Mayor      

 

Introduction

 

Mr Peter Schick, President, Kingsford Chamber of Commerce has approached Council for funding to upgrade Southern Cross Close, Kingsford.

 

Issues

 

Mr Schick is requesting $12,500 funding to erect a ‘sail type’ shade structure and include some additional landscape improvements to enhance the laneway. The Kingsford Chamber of Commerce is hoping to make this area a community focal point for Kingsford as it is a frequent rest stop for the elderly, local shoppers and pedestrians.

 

The Kingsford Chamber of Commerce has also commissioned an artist to design a mosaic mural of Sir Charles Kingsford Smith, to be erected on the Commonwealth Bank wall on the southern side of Southern Cross Close.

 

Financial impact statement

 

The cost of the sail type shade structure of $12,500 is to be considered in the 2010-11 budget.

 

Conclusion

 

Council considers the installation of a ‘sail type’ shade structure and landscaping works to improve the upgrade of Southern Cross Close, Kingsford as it is used regularly as a resting area for the community as part of the 2010-11 budget process.

 

Recommendation

 

That Council consider funding $12,500 to cover the cost of upgrading Southern Cross Close, Kingsford to include a ‘sail type’ shade structure and landscaping improvements in the 2010-11 budget. 

 

Attachment/s:

 

Nil

 

 


Ordinary Council

8 December 2009

 

 

 

Mayoral Minute No. MM99/09

 

 

Subject:                  Leading Women

Folder No:                   F2006/00304

Author:                   Councillor Procopiadis, Mayor     

 

Introduction

 

Within the local government sector in the last five years there has been no shortage of activity designed to promote the participation of women into executive and elected leadership roles. Yet, the latest reviews have revealed that even against the backdrop of this activity there has been little improvement.

 

The numbers speak clearly. Women still account for less than 30% of councillors, 20% of senior managers and only 5% of CEOs in local government. The need to recognise, value and promote women in senior management and leadership roles within local government is as great as ever.

 

Issues

 

In February 2008, the LGMA National board adopted a national strategy to advance women in local government into senior management positions. A key strategy platform is the development and promotion of a Year of Women in Local Government in 2010.

 

The primary focus for the year is to raise awareness of the opportunities for, benefits of, and the need for increasing the participation of women in leadership and management roles within local government, inclusive of both elected representatives and paid personnel.

 

Specific objectives have been established to realise this focus for the Year of Women in Local Government 2010. The objectives of the year are to:

 

·      raise awareness of the significant role women play in the effectiveness and long-term health of local government, and the need to increase their participation. This will be achieved by promoting – through practical examples and dissemination of research – the benefits of increasing the participation of women and embracing gender equity at both elected and executive levels;

 

·      foster commitment to local government becoming an ‘employer of choice’ through advocating for cultural and attitudinal change to remove barriers to the advancement of women;

 

·      encourage councils, through a range of communication channels, to establish targets to:

 

§ increase the participation of local government women in decision making roles; and

§ increase participation of local government women in management and leadership training and mentoring programs; and

§ establish communication, support and developmental structures that can be readily maintained and that will be available post 2010 to maintain the momentum of the year

 

To lead and support the objectives of this strategy is it proposed that Randwick City Council create and host a development program for women that provides learning opportunities, networking and informal mentoring opportunities.

While developed and hosted by Randwick City Council it will be offered as a Women in Local Government 2010 initiative to all SSROC Councils.

 

Leading Women - Proposed program content

 

Development workshops

Five bi monthly key development workshops

8.00am – 10.30am:

 

·      Business, professional presentation, resumes and sourcing opportunity

·      Communication

·      Decisions and delegation

·      Networking

·      Leadership – Gender does it make a difference?

 

The Council learning and development team will develop five workshops to meet the objectives as determined by the Year of Women in local Government 2010 strategy. These interactive workshops will be open to women Councillors of SSROC Councils and staff in leadership roles or who aspire to progress their career within the industry.

 

Network lunches

Five bi monthly network lunches – Key note speakers:

 

·      Government – Inspiring woman

·      Private industry – Inspiring woman

·      The male perspective

·      The General Manager perspective

·      Lessons learned – a perspective

 

To address the need for systemic and cultural change the network lunches will be marketed for attendance by both men and women in leadership roles within their Council.

 

This will provide for increasing general industry awareness of the significant role women play in the effectiveness and long-term health of local government, and involve the current industry leaders in actively supporting the need to increase women progression and participation. 

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome:  Leadership in Sustainability

Direction:  1b.1 Demonstrate best practice leadership in local government

 

Financial impact statement

 

The program will be delivered at Randwick City Council and will be the costed for participation to ensure 100% cost recovery to Council. The Workshop program is structured for 60 participants at a cost of $500.00 for attendance at all five workshops.  Network lunches will be costed accordingly and paid for by participants.

 


Conclusion

 

To be industry leaders and support the objectives of the Year of Women in Local Government 2010 Randwick City Council will develop and host a program for Women that provides learning opportunities, networking and informal mentoring opportunities.

 

Recommendation

 

That, in order to continue to demonstrate best practice leadership in local government, Council supports the creation and hosting of the 2010 Leading Women program.

 

Attachment/s:

 

1.View

2010 Leading Women

 

 

 

 

 


2010 Leading Women

Attachment 1

 

 


Ordinary Council

8 December 2009

 

 

 

Mayoral Minute No. MM100/09

 

 

Subject:                  Eastern Suburbs Relay for Life - Cancer Council NSW

Folder No:                   F2008/00153

Author:                   Councillor Procopiadis, Mayor     

 

Introduction

 

In October 2007, Council resolved to become a ‘community partner’ with the Cancer Council NSW.  This allows Council to work in cooperation with the Cancer Council on a range of activities, such as:

 

·      Learning about and adopting new policies that will lead to a reduction in the incidence of cancer;

·      Supporting Cancer Council advocacy campaigns that benefit the residents of Randwick City Council;

·      Using Council communication channels, venues, staff and networks to disseminate Cancer Council health promotion and patient support materials;

·      Helping the Cancer Council to support patients and their families in the community by allowing use of Council venues for support group meetings and education programs; and

·      Supporting Cancer Council efforts to raise money in the local area.

 

Issues

 

As part of Council’s ongoing commitment to the Cancer Council’s community partnership agreement, I am proud to put forward the Cancer Council’s proposal to hold a second Eastern Suburbs ‘Relay For Life’ event (the inaugural Eastern Suburbs Relay for Life was held on 16 and 17 May 2009 and was supported by Randwick, Waverley and Woollahra Councils and the Centennial Park Trust). 

 

‘Relay For Life’ aims to bring local communities together in the fight against cancer, a disease that directly affects one in three people in the community.  The event is an overnight, outdoor experience where teams of 10-15 people take turns to walk around a local oval (in this case Centennial Park) whilst enjoying local entertainment, food and activities for all ages.  Since the first event in November 2000, Relay For Life has raised over $6.5 million for the Cancer Council (in NSW alone) and has become the Cancer Council’s main fundraiser.  The inaugural Eastern Suburbs Relay For Life was a very successful event, with 45 teams participating and $111,000 being raised for cancer research. 

 

The Easter Suburbs Relay For Life event is planned to be held in Centennial Park on 15 & 16 May 2010. 

 

Financial impact statement

 

This report recommends an allocation of $1,000.00 from the 2009-10 Contingency Fund, towards equipment hire, to ensure community safety at the event. The event will be organised and run by a committee of volunteers, but there may be a small indirect cost to Council in assisting with media coverage and including information about the event in Council’s community information, where appropriate.

 


Conclusion

 

This is a very significant event on the Cancer Councils funding raising calendar.  Council’s support for events such as this, are an important aspect of the ‘community partnership’ that Council has formed with the Cancer Council NSW.

 

Recommendation

 

That Council support the 2010 Cancer Council Eastern Suburbs Relay for Life event by:

 

a)     Providing media and other community information to encourage staff and the community to participate in the event;

 

b)     Inviting Waverly and Woollahra Council’s to also support the event;

 

c)     Working with the Cancer Council to promote the event; and

 

d)     Allocating $1,000.00 from the 2009-10 Contingency Fund, towards equipment hire, to ensure community safety at the event.

 

Attachment/s:

 

Nil

 

 


Ordinary Council

8 December 2009

 

 

 

Mayoral Minute No. MM101/09

 

 

Subject:                  Historic International Summit on Climate Change in Copenhagen, Denmark

Folder No:                   F2006/00507

Author:                   Councillor Procopiadis, Mayor     

 

Introduction

 

As we meet tonight, leaders from around the world are coming together at the United Nation’s Climate Change Conference (COP15) in Copenhagen, Denmark in an historic attempt to seal a deal between 192 countries to head off global warming.

 

Issues

 

To have a chance of keeping warming below dangerous levels, scientists believe that cuts in green house gases of between 25% and 40% are required by the year 2020 and from 80% to 95% by the year 2050. The Summit will be tackling a myriad of extremely difficult issues yet it is vital that they succeed.

 

A low carbon economy may well be cheaper than a fossil-fuelled one in the long run, but time is short and there will be costs now. All agree that the poorest nations need urgent help and the richer nations will need to foot the bill in the short term. In addition, emissions from fast growing economies such as China and India are surging and yet these nations will be asked to make an attempt to curb their emissions right now.

 

Randwick Council has sponsored a local student, Ms Sadhana Abayasekara, to attend the Summit in the capacity of Australian Youth Delegate. As a Youth Delegate, Sadhana will have access to the meetings of world leaders and negotiators at the Conference. This will enable Sadhana and her delegation to represent Australian young people and inject their views into the climate change debate. The Youth Delegation will also network and create partnerships with other youth climate change advocates around the world, as well as with government, business and NGO representatives.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

This Summit is hopefully the first major step towards halting global warming and keeping our planet safe for all generations that follow.

 

Recommendation

 

That Council recognises the significance of the United Nation’s Climate Change Conference (COP15) in Copenhagen, Denmark and wishes all delegates every success in their attempt to seal a deal between 192 countries to head off global warming.

 

Attachment/s:

 

Nil

 


Ordinary Council

8 December 2009

 

 

 

Mayoral Minute No. MM102/09

 

 

Subject:                  Waiving of Fees - Open Air Theatre

Folder No:                   F2009/08285

Author:                   Councillor Procopiadis, Mayor     

 

 

Introduction

 

Council has received an application from Mr Barry Watterson, Festival Director of Night Sky Productions, to stage a free public screening at Clovelly Beach of an Australian film on 27 February, 2010.

 

 

Issues

 

Mr Watterson is requesting Council waive all the associated fees to stage this community event. The proposed screening will be for families and the film will be rated G or PG. This event will be set up on Clovelly Beach at 4.00pm and conclude by 10.00pm. The screen, projector and speakers will be provided by a screen hiring company and, should the site not be appropriate, the alternate location would be Grant Reserve, Coogee.

 

The fees are as follows:

 

Application fee                                             $350.00

Hire of Clovelly Beach                                    $290.00

Supply & Remove Additional

   Garbage Bins x 5 @ $65.00 p/b                     $325.00

Banner Hire @ $545.00 p/w x 4 weeks          $2,180.00

Installation & Removal Fee                             $615.00

Total:                                                                  $3,760.00

 

In previous years Mr Watterson has held the Coogee Arts Festival in Grant Reserve, Coogee. This festival no longer exists.

 

Prior to “in principle” approval being given to Mr Barry Watterson to hold this event, the proposal needs to be taken to the Clovelly Precinct Committee and the Clovelly Surf Club for their information and to provide them with an opportunity to comment. 

 

Financial Impact Statement

 

Should this event proceed after the community consultation, direct financial implication to Council will be a contribution of $3,760.00 from the 2009-10 Contingency Fund.

 

Conclusion

 

The aim of this event is for the enjoyment of our local community.

 

 

 

 

 

 

 

Recommendation

 

That:

 

(a)      subject to a satisfactory outcome of the consultation with the Clovelly Precinct Committee and the Clovelly Surf Club, an “in principle” approval be given for this event and the subsequent waiving of all associated fees to the value of $3,760.00;  

 

(b)      The event organiser undertake to appropriately and prominently acknowledge and promote Council’s contribution prior to and during the event; and

 

(c)      The Mayor’s representative shall be given the opportunity to address the event on behalf of Council.

 

Attachment/s:

 

Nil

 

  


Ordinary Council

8 December 2009

 

 

 

Late General Manager's Report

No. GM63/09

 

 

Subject:                  Coogee Late Night Transport (Pumpkin Bus)

Folder No:                   F2006/00382

Author:                   Ray Brownlee, General Manager; Tony Lehmann, Manager Integrated Transport     

 

Introduction

 

At its Ordinary Council meeting held on 24 November 2009, Council resolved:

 

“Mayor, Cr J Procopiadis that this matter be deferred until the Planning Committee meeting of 1 December, 2009 in order to get an indication from the Director of the Office of Liquor Gaming and Racing as to whether they will support Council in their collection of funds from the Licensees for the continuation of the Friday and Saturday night Pumpkin Bus service.”

 

Council has written to the office of Liquor and Gaming and have received the following response on 30 November 2009:

 

“This Office is considering the request as a matter of urgency with a view to making a recommendation to the Director-General of Communities NSW. It is not anticipated that there will be an outcome until next week.

 

It would therefore be appreciated if the Council could continue to support this transport initiative until such time as a decision is made by the Director-General regarding the application.

 

Brooke Berry

Project Manager

Liquor Accord Delivery Unit

Office of Liquor, Gaming and Racing

Communities NSW“

 

At its meeting of 1 December 2009 Council resolved that:

 

“a)  Council continue to underwrite the operation of the 2 night per week pumpkin bus service for the 2009/2010 summer period until the office of Liquor and Gaming determines the outcome of the Section 136 application.

 

b)   Council officers report back on the outcome of its request to the office of liquor and gaming on the Section 136 application.”

 

Ms Brooke Berry, Project Manager, Liquor Accord Delivery Unit of the Office of Liquor, Gaming and Racing has been contacted and she advises, that as of 8 December 2009, that the matter is still with the Director-General of Communities NSW, for consideration.

 

 

 

 

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 6:       A liveable City

Direction 6c:      The safety of our community is paramount and is acknowledged and support through proactive policies, programmes and strategies.

 

Financial impact statement

 

As detailed in the previous report, the cost of this service per weekend $1892.09.  It is proposed to fund this service until the office of Liquor and Gaming determine the outcome of our application to enforce payment from licensees.  Contributions to date amount to $11,800.  Therefore, Council potentially may need to fund up to an amount of $37,394.

 

Conclusion

 

Council has previously resolved to underwrite the operation of the 2 night per week Pumpkin Bus service for the 2009/2010 summer period until the Office of Liquor, Gaming and Racing, determines the outcome of the Section 136 application.

 

Recommendation

 

That:

 

a)       Council continue to underwrite the operation of the 2 night per week pumpkin bus service for the 2009/2010 summer period until the Office of Liquor, Gaming and Racing, determines the outcome of the Section 136 application.

 

b)       Council officers report back on the outcome of its request to the Office of Liquor, Gaming and Racing, on the Section 136 application.

 

Attachment/s:

 

Nil