Ordinary Council Meeting

 

Supplementary BUSINESS PAPER

 

 

 

 

 

 

 

 

 

 

 

Tuesday 24 November 2009

 

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 02 9399 0999 or

1300 722 542 (for Sydney metropolitan area)

Fax:02 9319 1510

general.manager@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Ordinary Council

24 November 2009

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Ordinary Council Meeting

 

 

Notice is hereby given that an Ordinary Council Meeting of the Council of the City of Randwick will be held in the Council Chamber, Town Hall, 90 Avoca Street, Randwick, on Tuesday, 24 November 2009 at 6:00pm.

 

 

 

 

MM84/09   Waiving of Fees - Rainbow Club Australia Inc- Ocean Swim

MM85/09   Acknowledgement of Temora Shire Council  - Winner of Bluett Award 2008/09

MM86/09   Sydney Airport Community Forum - Council involvement

MM87/09   Sydney Water Award for Highest Percentage Reduction in Water Use based on Industry Benchmarks 2009

MM88/09   Lexington Place Youth Program in Partnership with South Sydney Rugby League Club

MM89/09   Corporate Leadership Cup

MM90/09   Waiving of Fees - Greek Orthodox Church - Epiphany

MM91/09   To provide a briefing for all NSW Councils on the progress of Randwick's Local Govt Emissions Trading Scheme (LGETS) in April 2010

MM92/09   Coogee Late Night Transport (Pumpkin Bus) Report (W41/09)

MM93/09   Supporting "Sense of Community" Street Parties         

MM94/09   Special Mayor's Australia Day Award

This matter is considered to be confidential under Section 10A(2) (a) Of the Local Government Act, as it deals with personnel matters concerning particular individuals.

    

 

 

 


Ordinary Council

24 November 2009

 

 

 

Mayoral Minute No. MM84/09

 

 

Subject:                  Waiving of Fees - Rainbow Club Australia Inc- Ocean Swim

Folder No:                   F2005/00145

Author:                   Councillor Procopiadis, Mayor     

 

Introduction

 

A letter has been received from Mr Rob Lloyd, Mr Murray Rose AO and Ms Amanda Donohoe of Rainbow Club Australia Inc seeking Council’s assistance in the waiving of fees for the staging of an ocean swim from Malabar Beach to Little Bay Beach on 21 February 2010.

 

Issues

 

This event is a 2.7 km ocean swim from Malabar Beach to Little Bay Beach and all funds raised from the participants and minor sponsors will benefit Rainbow Club Australia Inc.

 

The applicants have advised:

 

“The Rainbow Club has secured sufficient financial backing to ensure the swim will become an annual event and we hope an integral part of the culture of the ocean swim community and the communities of Malabar and Little Bay”.

 

In order to streamline the event for future years, the Rainbow Club of Australia has requested Council approval and the waiving of all associated fees for the next five (5) years from 2010–2015.

 

It is considered that this event is very worthwhile and listed below are the associated fees for 2010:

 

Application Fee                                                $   145.00

Beach Hire – Malabar Beach                                $   182.00

Lifeguard Hire x 6 @ $190.00p/h x 4 hours             $4,560.00

Hire of Jet Ski @ $55.00 p/h x 4 hours                  $   220.00

Supply and Removal 10 sulo bins @65.00 p/b $   650.00

TOTAL:                                                                         $5,757.00

 

Financial impact statement

 

Should Council accept the report recommendation, the financial implication to Council for 2010 is $5,757.00 and currently there are sufficient funds in the 2009-10 Contingency Fund to cover these fees.

 

Conclusion

 

It is considered that the Rainbow Club of Australia Inc is a non-profit organisation and to assist with this event and future events for the next five years, costs be allocated to cover the associated fees.

 

 

 

 

Recommendation

 

That:

 

a)     Council vote $5,757.00 to cover the fees associated with the holding of the Rainbow Club Australia Inc’s ocean swim on 21 February 2010 and that the funds be allocated from the 2009-10 Contingency fund;

 

b)     Council waive all associated fees for the Rainbow Club Australia Inc’s annual ocean swim for the next five (5) years from 2010-2015;

 

c)     The organiser of the event undertake to appropriately and prominently acknowledge and promote Council’s contribution to the swim; and

 

d)     The Mayor or his representative be given the opportunity to address the event on behalf of Council.

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council

24 November 2009

 

 

 

Mayoral Minute No. MM85/09

 

 

Subject:                  Acknowledgement of Temora Shire Council  - Winner of Bluett Award 2008/09

Folder No:                   F2005/00294

Author:                   Councillor Procopiadis, Mayor     

 

Introduction

 

It was with great pleasure that I report to Council that our Sister City, Temora Shire Council has been announced as the winner of the A R Bluett Award for 2008-09.

 

Issues

 

It is only fitting that Temora’s success in effectively managing and developing their district in these economic times and under the stresses of continuing drought conditions were recognized by the Award Committee.

 

As their Sister City Council we have witnessed first hand many of the achievements recognised by the Bluett Committee including:

 

·           Completion of the Temora Airport Estate and associated caravan park,

·           Completion of the new Works Depot;

·           The innovative effluent recycling program using advanced telemetry to monitor and control the entire system;

·           Council’s 10 year strategic plan, underpinning Council’s sound financial planning outcomes and infrastructure maintenance program; and

·           Award winning environmental projects; including a native botanical garden and man-made wetland.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

A letter has been sent to the Mayor of Temora Shire Council congratulating the staff and Councillors on this wonderful achievement. A copy of this letter is attached to this Mayoral Minute.

 

 

 

Recommendation

 

That Temora Shire Council be formally congratulated on their wonderful achievement of winning the A R Bluett Award for 2008-09.

 

 

Attachment/s:

 

1.View

Letter of Congratulations - Temora Shire Council

 

 

 

 

 


Letter of Congratulations - Temora Shire Council

Attachment 1

 

 


 


Ordinary Council

24 November 2009

 

 

 

Mayoral Minute No. MM86/09

 

 

Subject:                  Sydney Airport Community Forum - Council involvement

Folder No:                   F2004/07972

Author:                   Councillor Procopiadis, Mayor     

 

Introduction

 

The Sydney Airport Community Forum (SACF) was established by the Federal Government in July 1996 as a consultation body on the Sydney Airport Long-Term Operating Plan (LTOP) and noise impacts from the Airport. The Forum includes representatives from the community, local councils, State and Federal Parliament, and industry. The Mayors of Randwick City participated until early 2001 when this Council and other members withdrew due to concerns with the utility of the Forum.

 

I consider that it is now a suitable time for the Council to again contribute to this Forum and its discussions on Sydney Airport, noise impacts and Sydney air travel in general.

 

Issues

 

The SACF is the main body for consultation on the Sydney Airport LTOP. Its role is to provide advice to the Minister for infrastructure, Regional Development and Local Government, Sydney Airport Corporation (SAC) and aviation authorities on aircraft noise and related environmental issues, as well as advice on the LTOP and ways to improve consultation and information to the community.

 

In 2000, based on the motion of the Mr Albanese, Federal Member for Grayndler, various SACF members including Randwick City Council submitted their withdrawal given concerns that the SACF had failed in its role of providing advice to the Minster and authorities on aircraft noise abatement and related environmental problems at Sydney Airport.

 

Our Council has continued to monitor and been actively involved in any airport issues likely to affect our residents, such as preparing detailed submissions on development and master plans and ANEF changes for the airport, and actions such as the 2005 inner city council organised rally against inappropriate airport development proposals.  

 

In 2007, the SACF membership was reconstituted following the change in Federal Government. Given that there now appears to be renewed commitment to working with local councils and the community on key airport issues, and given also continuing pressures for growth in Sydney and its resulting airport traffic, and further the value of ensuring that Randwick’s resident interests are represented directly in this Forum, I am now proposing that Council again seek membership and input into the Forum.

 

 

Recommendation

 

That Council agree to write to the Federal Minister for Infrastructure, Transport, Regional Development and Local Government seeking that the Mayor of Randwick City Council (or a representative) be reinstated as a member of the Sydney Airport Community Forum (SACF).

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council

24 November 2009

 

 

 

Mayoral Minute No. MM87/09

 

 

Subject:                  Sydney Water Award for Highest Percentage Reduction in Water Use based on Industry Benchmarks 2009

Folder No:                   F2007/00485

Author:                   Councillor Procopiadis, Mayor     

 

Introduction

 

To advise Council of Randwick’s success in the Sydney Water Awards.  Randwick City Council won an Every Drop Counts Water Efficiency Award 2009.

 

Issues

 

Council has received important recognition of its sustainability efforts which places Randwick City Council at the forefront of innovative water use.

 

Winning the Award enables Council to further promote water efficiency and with increasing credibility.

 

Randwick City Council was the only Council to win an award in any of the Sydney Water Award categories.

 

Sydney Water placed a near 1/2 page advertisement in the Sydney Morning Herald highlighting the winners of their awards.  It congratulated Randwick City Council “for making the highest percentage reduction in water use based on industry benchmarks” following the 11 November 2009 win.

 

In “The Southern Courier” of 17 November 2009, Sydney Water placed a ½page advertisement solely highlighting Randwick City Council as the winner of the above award.

 

Financial Impact Statement:

 

There is no direct financial impact for this matter.

 

Conclusion

 

Randwick City Council’s Looking after our Environment initiative through various programs and projects continues to demonstrate Council’s commitment to and success in responding to environmental changes.

 

Randwick City Council is leading by example in delivering significant sustainability and behavioural changes as a Council and as a leader in the community.

 

 

Recommendation

 

That Council pass on its congratulations to the staff involved in producing these results and achieving the acknowledgement the Sydney Water Every Drop Counts Water Efficiency Award 2009 provides.

 

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council

24 November 2009

 

 

 

Mayoral Minute No. MM88/09

 

 

Subject:                  Lexington Place Youth Program in Partnership with South Sydney Rugby League Club

Folder No:                   F2004/06290

Author:                   Councillor Procopiadis, Mayor     

 

Introduction

 

One of the outcomes agreed upon at the recent Councillors’ Workshop was that more needs to be done to assist the disadvantaged youth in the Lexington Place area. One idea discussed was to partner with the South Sydney Football Club to foster a number of initiatives which the local youth would identify with and would promote improved health and fitness.

 

Issues

 

Accordingly, the General Manager and I met with representatives from the South Sydney Football Club to discuss a number of worthwhile initiatives. The meeting was a very fruitful one, with the South Sydney Rabbitohs very keen to assist with the development of disadvantaged youth in this area. We believe the best outcome was reached, with Randwick City Council becoming an official “Rabbitohs Club 17 Partner” under the umbrella of the “Souths Cares Program.” This brings with it a number of exciting initiatives which will arouse much interest and excitement with local youth in the Lexington Place area.

 

The first initiative to be announced is that one of the indigenous South Sydney players will become an ambassador for the local area and it gives me great pleasure to announce that Beau Champion will be that player which the local youth will identify with. Beau Champion is one of the stars of the current South Sydney team and will attend and run training clinics in the local area to encourage local youth to become involved in rugby league and lead a healthier lifestyle.

 

Another initiative is that a large number of tickets will be made available to every South’s home game and will be available for Council to distribute as it sees fit. These tickets could be used as a reward for progress made at school, for volunteer work undertaken in the local area, for group morale building events, as gifts to schools in the area or for any other reason chosen by Council and its youth workers. There are also other initiatives which will be undertaken as the 2010 football season unfolds.

 

Financial impact statement

 

It is recommended that Council make a contribution of $11,000.00 to assist with this very worthwhile program and that the contribution be funded from the 2009-10 Contingency Fund.

 

Conclusion

 

Council is committed to helping the disadvantaged youth in the Lexington Place area and putting these kids in touch with their rugby league heroes and getting them to listen to these players is a fantastic initiative which will hopefully show these youth that there are other more positive paths that they can follow in life.

 

 

 

Recommendation

 

That Council becomes an official “Rabbitohs Club 17 Partner” and enters into a number of initiatives with the South Sydney Football Club to assist the disadvantaged youth in the Lexington Place area and that this initiative be funded from the 2009-10 Contingency Fund.

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council

24 November 2009

 

 

 

Mayoral Minute No. MM89/09

 

 

Subject:                  Corporate Leadership Cup

Folder No:                   F2009/00328

Author:                   Councillor Procopiadis, Mayor     

 

Introduction

 

On 19 and 20 October Randwick City Council launched the inaugural NSW council sister cities Corporate Leadership Cup. Held at the Prince Henry Community Centre, Little Bay, this challenge bought together employees from Temora Shire, Sutherland Shire, Harden Shire, City of Canterbury, Cobar Shire and Randwick City Council to build on their leadership skills.

 

This highly successful development program was designed to support industry growth and sustainability by building a workforce that ensures it has the best people ready to meet current and future leadership needs.

 

Issues

 

During the two day event participants worked in teams to complete a range of ‘real world’ local government leadership and business challenges. The program concluded with evaluation and feedback by a panel of industry leaders including academic representatives from UNSW and General Managers who determined the team to take home the Corporate Leadership Cup.

 

The Corporate Leadership Cup was privileged to have key note speakers including The Hon. Barbara Perry MP, The Hon. Michael Daley MP, Ross Woodward, Acting Director General, Premiers Department and Avril Henry a leading speaker on leadership and business.

 

Randwick had two excellent teams:

 

Team Maroubra

·      Captain Emma Fitzroy  - Coordinator: Development Assessment

·      Michelle Kline  - Supervisor, Marketing and Events

·      Cherie Hodges  - Senior Revenue Accountant

·      Simon Beswick  - Supervisor

·      Shane Lowe  - Coordinator: Community Partnerships

·      Guide Sharon Plunkett

 

Team Coogee

·      Captain Kelly Donougher  - Aquatic Programs Supervisor

·      Karen Lasky  - Coordinator: Land and Spatial Information

·      Mitchel Woods  - Senior Management Accountant

·      Allan Graham  - Coordinator: Regulatory Projects

·      Jenny Skipper  - Learning and Development Officer

·      Guide Julie Hartshorn

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome:  Leadership in Sustainability

Direction:  1b.1 Demonstrate best practice leadership in local government

Financial impact statement

 

The Corporate leadership Cup was funded through the current 2009-10 Learning and Development budget as well as competing participants paid an enrolment fee.

 

Conclusion

 

Congratulations to the Randwick City Council ‘Team Maroubra’ who were the overall winners of The Corporate Leadership Cup in this extremely close fought competition.

 

 

 

Recommendation

 

That Council acknowledge the success of the inaugural Corporate Leadership Cup and Randwick City council’s success in demonstrating and fostering best practice leadership in local government.

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council

24 November 2009

 

 

 

Mayoral Minute No. MM90/09

 

 

Subject:                  Waiving of Fees - Greek Orthodox Church - Epiphany

Folder No:                   F2005/00954

Author:                   Councillor Procopiadis, Mayor     

 

Introduction

 

A letter has been received from Bishop Seraphim of the Greek Orthodox Archdiocese of Australia seeking the waiving of fees to celebrate the annual Epiphany Festival at Yarra Bay Bicentennial Park on Sunday, 10 January 2010 from 9:00am until 5:00pm.

 

Issues

 

The annual Epiphany Service and festival is one of the most important events on the Greek Orthodox calendar and it is anticipated that it will be widely attended.  A religious service will be conducted on this day and after the service there will be a day of traditional Greek festivities.

 

The fees associated with this event are as follows:

 

Administration/Application Fee                                                   $   650.00

Yarra Bay Beach/Bicentennial Park Full Day Fee                             $   290.00

Supply and remove additional bins (based on 10 by 240 litre bins)    $   650.00

Application for registration of temporary food stalls

   x 12 @ $95.00 each                                                            $1,140.00

Lifeguard x 2 for 8 hours @ $190.00 p/h                                      $3,040.00

Total:                                                                                                     $5,770.00

 

Financial impact statement

 

Should Council accept the report recommendation, the financial implication to Council is $5,770.00 and currently there are sufficient funds in the 2009-10 Contingency Fund to cover this contribution.

 

Conclusion

 

Given that this is a community event it would be appropriate for Council to support the waiving of fees.

 

 

Recommendation

 

That:

 

a)     Council vote $5,770.00 to cover the fees associated with the event and funds be allocated from the 2009-10 Council Contingency Fund;

 

b)     The event organiser undertake to appropriately and prominently acknowledge and promote Council’s contribution prior to and during the event; and

 

c)     The Mayor or the Mayor’s representative shall be given the opportunity to address the event on behalf of Council.

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council

24 November 2009

 

 

 

Mayoral Minute No. MM91/09

 

 

Subject:                  To provide a briefing for all NSW Councils on the progress of Randwick's Local Govt Emissions Trading Scheme (LGETS) in April 2010

Folder No:                   F2006/00626

Author:                   Councillor Procopiadis, Mayor     

 

Introduction

 

To seek endorsement for a briefing of all NSW Councils on the progress of the NSW Local Government Emissions Trading Scheme (LGETS) being developed and  implemented by Randwick and 11 other NSW Councils.

 

Issues

 

Randwick’s current initiative to develop and implement a carbon trading scheme for local government has reached another significant milestone, completion of practice trades between the 12 participating Councils. From the end of 2008, when the emissions register was completed for the 9 metropolitan and 3 regional Councils, there has been a substantial investment in effort and time to deliver on the next major task agreed to, a framework for the trading of carbon ‘units’ across the group.

 

Following last years local government elections there are probably many Councillors across NSW unaware of the details of the NSW Local Government Emissions Trading Scheme (LGETS). I would like to propose a briefing opportunity for new and interested Councillors from both participating and potentially new Councils on the elements of our local government carbon trading scheme and help increase their understanding and confidence in responding to questions about carbon trading. This is critically important for local government as we await the outcome of government’s around the world and their decision-making in Copenhagen as well as the future timing and detail of the Commonwealth Government’s own carbon trading scheme.

 

Our Councillors may wish to put the date into their own calendar, 22 April 2010, at the Prince Henry Community Centre. I would like to send a letter inviting all Councils in NSW to this briefing.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 10:      A healthy environment.

Direction 10(a):  Council is a leader in fostering environmental practices

Direction 10(g):  To reduce greenhouse gas emissions.

 

Financial impact statement

 

A budget of up to $7,000 will be provided for the briefing including accessing a number of specialist speakers and catering. These costs would be paid from the climate change budget under the environmental levy program.

 

 

 

 

Conclusion

 

As well as building the confidence of Councillors to better communicate on and understand issues related to carbon trading, this briefing will enable Councils to be properly informed on the NSW Local Government Emissions Trading Scheme and encourage their active participation in LGETS when it is open for new Council entries later in 2010.

 

 

Recommendation

 

That Council endorses this proposal for a briefing on the NSW Local Government Emissions Trading Scheme for all NSW Councils on 22 April 2010.

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council

24 November 2009

 

 

 

Mayoral Minute No. MM92/09

 

 

Subject:                  Coogee Late Night Transport (Pumpkin Bus) Report (W41/09)

Folder No:                   F2006/00382

Author:                   Heidi Leadley, Community Road Safety Officer       

 

Introduction

 

The Coogee Late Night Transport (Pumpkin Bus) Report (W41/09) was adopted by the Works Committee on 10 November, 2009 (Notley-Smith/Smith).   Council has contacted the Local Members for Coogee and Maroubra. 

 

The Mayor sent a letter to each of the identified venue licensees asking if they would support the service for Friday and Saturday night each week throughout the summer.

 

Issues

 

The letter explained the issues and gave the licensees a deadline of close of business on Monday 23 November to submit their responses.

 

The subsequent list details the amount that was requested of each licence and their response to the request as at 4pm, Tuesday, 24 November 2009.

 

 

Venue

Proposed

Contribution

Response to request

Coogee Bowling Club Ltd

$1000

 

Coogee Legion Ex Services Club Ltd     

$1000

Full Support

Randwick Rugby Club Ltd

$2000

 

Souths Juniors Rugby League Club Ltd

$3000

 

Beach Palace Hotel

$7000

 

Churchill’s Sports Bar  

$3000

 

Clovelly Hotel    

$2000

 

Coach & Horses Hotel

$2000

Full Support

Coogee Bay Hotel      

$7000

Support $5000

Crowe Plaza Hotel Coogee Beach

$4000

Support $800

Maroubra Junction Hotel

$2000

 

Regent Hotel

$1000

 

Royal Hotel

$2000

 

Glasshouse Hotel

$2000

 

Australian Jockey Club

$4000

 

Maroubra Seals Club

$1000

Full Support

TOTAL

$48 000

 

 

 

The Eastern Beaches Liquor Accord (EBLA) has already agreed to contribute an additional $2000 of funding.

 

The cost of the service for Friday night / Saturday morning is $822.55 excluding GST, and the cost of the Saturday night / Sunday morning service is $1069.54 excluding GST.

 

The weekend total is $1892.09.

 

A presentation by Council’s, Community Road Safety Officer to the EBLA Annual General Meeting resulted in further discussion abut the feasibility and continued appropriateness of the service in addressing the issues in Coogee.  Many of the venues were happy to contribute and saw the service as a worthwhile community initiative, but did not agree with the amount of funding that was requested of them.

 

Albert Gardner, Director, Liquor and Gaming was present at the meeting and explained the process of mandatory contributions to the members. The local members of Coogee and Maroubra have advised Council that they are supportive of the Pumpkin Bus and of Council’s initiative in maintaining this service.

 

Relationship to the City Plan

 

The relationship to the City Plan is as follows:

 

Outcome 6:      A liveable City

Direction 6c:    The safety of our community is paramount and is acknowledged and supported through proactive policies, programmes and strategies.

 

Financial impact statement

 

The cost of the service for 26 weeks, two nights a week is $49,194.  Contributions to date total $11,800.  Therefore, Council will need to fund the remaining $37,394 for the service to continue.

 

Conclusion

 

Given the limited response to the Mayor’s request for support of this initiative and the outcome of the EBLA meeting, the Council should undertake an application to the Office of Liquor Gaming and Racing to force mandatory contributions through the Liquor Act 2007, to continue operations of the Pumpkin late night bus.

 

 

 

Recommendation

 

THAT Council:

 

1.       make a formal application to the Office of Liquor Gaming and Racing using the Liquor Act 2007 legislation to recover the cost of Friday and Saturday night operations if venues are not forthcoming with funds.

 

2.       underwrite the continued operation of a 2 night per week Pumpkin Bus service for the 2009 / 2010 summer period

 

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council

24 November 2009

 

 

 

Mayoral Minute No. MM93/09

 

 

Subject:                  Supporting "Sense of Community" Street Parties

Folder No:                   F2004/07232

Author:                   Tony Lehmann, Manager Integrated Transport     

 

Introduction

 

Council has received requests for approval to temporarily close roads for street parties.  Street parties can be a positive way of allowing residents and neighbours to interact, reinforcing community values and creating a true “Sense of Community”.

 

Under the Roads and Traffic Authority’s guidelines temporary road closures for such street parties are able to be approved by Council directly, provided that the applicants adhere to Council’s Schedule of Conditions.

 

The standard conditions that Council imposes on event organisers are to keep the general public and the participants of the event safe, to direct traffic safely around the event, to inform the emergency services of the event and to reduce the impacts of the event on non event users.

 

Issues

 

The usual way to manage traffic for temporary road closures, in order to comply with the relevant OHS act, is to create a Traffic Control Plan (TCP). A TCP describes the layout of traffic control devices such as barriers and signs.  The layout should be designed by suitably qualified traffic control designers. However, in some circumstances further transport management measures are required. For example, Council has recently received a request from residents of Aboud Avenue, Kingsford, to temporarily close the road for a street party. As Aboud Avenue, is within 100m of a state road, the RTA requires a Road Occupancy License (ROL) and a Transport Management Plan (TMP). A TMP is a report on how Traffic and Transport will be managed, the likely traffic impacts of the event on the regional or state road network and its impacts on the public transport and emergency services.

 

Organising traffic control can be a complex process and many resident organisers require assistance to correctly design and implement appropriate traffic control.  Council’s Integrated Transport Department can assist residents in preparing simple traffic control plans for the events.

 

To further assist residents of Randwick, and to improve opportunities for residents to build a sense of community, it is proposed that traffic control measures required for neighbourhood street parties be arranged by Council, on behalf of the event organiser.

 

Enquiries made of Council’s insurers confirm that approved street party event organisers are covered for any public liability claim arising from any incident which occurs upon the street.

 

Financial impact statement

 

Depending on the dates and times of the proposed street party the traffic control would be undertaken by Council staff or by external contractors (arranged by Council).  The costs for traffic control would be, on average, $1,500.00.  At this stage Council has received 3 applications for such street parties. The subject streets are Aboud Avenue, Kingsford; Hooper Street, Randwick and Park Avenue, Randwick.  Therefore Council may wish to vote $4,500 to cover the costs associated with these three events with funds being allocated from the 2009/10 Council Contingency Fund.   Also, if additional applications are received prior to New Year’s Eve it is suggested that a similar approach be taken.

 

Conclusion

 

As part of Council’s commitment to building “a sense of community”, support should be given towards neighbourhood street parties. To safely close the road to facilitate street parties, appropriate traffic control should be implemented. To assist residents and encourage them to hold neighbourhood street parties, it is proposed that Council arrange, on behalf of the residents, all traffic control measures associated with street parties.

 

 

Recommendation

 

THAT Council:

 

1.     support “Sense of Community” street parties by arranging, on behalf of residents:

 

a.         traffic control plans

b.         the preparation of traffic management plans and road occupancy licenses for submission to the RTA (if necessary), and

c.         all traffic control measures associated with street parties including all signage and other materials as well as labour on the day of the event.

 

2.     vote $4,500 to cover the costs associated with the street party applications, with funds being allocated from the 2009/10 Council Contingency Fund.

 

 

 

Attachment/s:

 

Nil