Administration and Finance Committee Meeting

 

  BUSINESS PAPER

 

 

 

 

 

 

 

 

 

 

 

Tuesday 8 September 2009

 

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 02 9399 0999 or

1300 722 542 (for Sydney metropolitan area)

Fax:02 9319 1510

general.manager@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Administration and Finance Committee

8 September 2009

 

 

 

 

 

 

 

 

 

 

 

 

 

Administration and Finance Committee Meeting

 

Notice is hereby given that a Administration and Finance Committee Meeting of the Council of the City of Randwick will be held in the Council Chamber, Town Hall, 90 Avoca Street, Randwick, on Tuesday, 8 September 2009 at 6:00pm.

 

Committee Members:           The Mayor, B Notley-Smith, Andrews, Belleli, Bowen, Hughes (Chairperson), Matson, Matthews, Nash (Deputy Chairperson), Procopiadis, Seng, Smith, Stevenson, Tracey, White and Woodsmith.

 

Quorum:                           Eight (8) members.

 

NOTE:    At the Extraordinary Meeting held on 28 September 2004, the Council resolved that the Administration and Finance Committee be constituted as a committee with full delegation to determine matters on the agenda.

 

Apologies/Granting of Leave of Absences 

 

Confirmation of the Minutes  

Administration and Finance Committee Meeting - 11 August 2009

 

Declarations of Pecuniary and Non-Pecuniary Interests

 

Address of Committee by Members of the Public

 

Urgent Business

Administration Reports

Nil

Finance Reports

F18/09      Monthly Financial Report as at 31 July 2009

F19/09      Contingency fund - status as at 31 August 2009  

 

Closed Session

Nil

 

Notices of Rescission Motions

Nil

 

……………………………………………………

Ray Brownlee

General Manager

 


Administration and Finance Committee

8 September 2009

 

 

 

Finance Report No. F18/09

 

 

Subject:                  Monthly Financial Report as at 31 July 2009

Folder No:                   F2009/00340

Author:                   Mitchel Woods, Senior Management Accountant     

 

Introduction

 

Section 202 of Local Government (General) Regulation 2005 requires that the responsible accounting officer of a council must:

a)     establish and maintain a system of budgetary control that will enable the council’s actual income and expenditure to be monitored each month and to be compared with the estimate of the council’s income and expenditure, and

b)     if any instance arises where the actual income or expenditure of the council is materially different from its estimated income or expenditure, report the instance to the next meeting of the council.

 

Issues

 

This report provides the financial results of Council as at 31 July 2009. Attachment 1 summarises Council’s Financial Performance and its Source and Application of Funds. It also summarises the operating result for each of Council’s principal activities. Attachment 2 details the financial position of Council as at 31 July 2009.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 1:       Leadership in Sustainability.

Direction 1c:      Long term financial viability is achieved.

 

Financial impact statement

There is no direct financial impact for this matter.

 

Conclusion

 

Council’s Director Governance & Financial Services as the responsible accounting officer, advises that the projected financial position is satisfactory.

 

 

Recommendation

 

That the monthly financial reports as at 31 July 2009 be noted.

 

Attachment/s:

 

1.View

Income Statements, Source and Application of Funds for the period ended 31 July 2009

 

 

2.View

Balance Sheet as at 31 July 2009

 

 

 

 

 


Income Statements, Source and Application of Funds for the period ended 31 July 2009

Attachment 1

 

 





 


Balance Sheet as at 31 July 2009

Attachment 2

 

 

 


Administration and Finance Committee

8 September 2009

 

 

 

Finance Report No. F19/09

 

 

Subject:                  Contingency fund - status as at 31 August 2009

Folder No:                   F2004/07396

Author:                   Julie Hartshorn, Senior Administrative Coordinator     

 

Introduction

 

The purpose of this report is to detail the progressive amount of donations, allocations, waiving of fees and other similar contributions for the 2009-10 financial year.

 

In the 2009-10 financial year there have been 7 allocations totalling $16,843.30 as listed in the table below.

 

Meeting

Details

Net cost to Council

Ordinary Council – 26 Sept 2006

Annual contribution  (7 years from 2006/07)

Interest foregone on interest free loan - Coogee Surf Life Saving Club renovations

 

$4,500.00

Ordinary Council –

28 April 2009

Financial assistance – Randwick Boys and Girls High Schools – 2009 Rock Eisteddfod

 

$3,000.00

Ordinary Council –

26 May 2009

Waiving of fees – South Maroubra Village Green Art Show

 

$250.00

Ordinary Council –

26 May 2009

Waiving of fees – Maroubra Fun Run and Oktoberfest

 

$4,566.80

Ordinary Council – 28 July 2009

Waiving of fees - South Maroubra Surf Life Saving Club - Surf Carnival

 

$866.50

Ordinary Council – 28 July 2009

Waiving of fees - Maroubra Swimming Club Championships – Des Renford Aquatic Centre

 

$660.00

Ordinary Council – 28 July 2009

Financial assistance - Ride for Life – Prince of Wales Hospital Foundation

 

$3,000.00

TOTAL:

 

$16,843.30

 

The amounts shown in the table above reflect the net cost to Council in providing the donation, grant or assistance.  The GST, where applicable, has not been shown because it will be claimed back from the Australian Taxation Office.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 2:           A vibrant and diverse community.

Our community will be proud to be part of our City and celebrate its range of cultures and people.

Direction 2b:         Enrich our range of community services that meet our community’s needs.

Key Actions:         Support the provision of services and facilities to meet the needs of our Target Groups and celebrate the range of cultures and people within Randwick City.

 


Financial impact statement

 

Council has allocated $50,000 in the 2009-10 Budget for contingencies.  

 

 

Recommendation

 

That the report be received and noted.

 

Attachment/s:

 

Nil