Works Committee Meeting

 

  BUSINESS PAPER

 

 

 

 

 

 

 

 

 

 

 

Tuesday 14 July 2009

 

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 02 9399 0999 or

1300 722 542 (for Sydney metropolitan area)

Fax:02 9319 1510

general.manager@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Works Committee

14 July 2009

 

 

 

 

 

 

 

 

 

 

 

 

7 July 2009

 

 

Works Committee Meeting

 

 

Notice is hereby given that a Works Committee Meeting of the Council of the City of Randwick will be held in the Council Chamber, Town Hall, 90 Avoca Street, Randwick, on Tuesday, 14 July 2009 at 6:00pm.

 

 

Committee Members:           The Mayor, B Notley-Smith, Andrews (Chairperson), Belleli (Deputy Chairperson), Bowen, Hughes, Matson, Matthews, Nash, Procopiadis, Seng, Smith, Stevenson, Tracey, White & Woodsmith

 

Quorum:                           Eight (8) members.

 

NOTE:    At the Extraordinary Meeting held on 28 September 2004, the Council resolved that the Works Committee be constituted as a committee with full delegation to determine matters on the agenda.

 

Apologies/Granting of Leave of Absences 

Confirmation of the Minutes  
Works Committee Meeting - 9 June 2009

Declarations of Pecuniary and Non-Pecuniary Interests

Address of Committee by Members of the Public

Urgent Business

Works Reports

W18/09     Tree removal - Stephen Street and Castle Street, Randwick

W19/09     CCTV Surveillance System - Code of Practice

W20/09     Pioneers Park - Relocation of Amenities Facility

W21/09     Public Consultation of Draft Report - Assessment of Traffic Impacts upon Kensington and Parts of Kingsford

W22/09     Beach Volleyball - Maroubra and Coogee Beaches

W23/09     Randwick Local Emergency Management Committee - Identifying Evacuation Centres    

 

 

Notice of Rescission Motions

Nil 

 

Closed Session

Nil

 

 

 

 

……………………………………………………

Ray Brownlee

General Manager


Works Committee

14 July 2009

 

 

 

Works Report No. W18/09

 

 

Subject:                  Tree removal - Stephen Street and Castle Street, Randwick

Folder No:                   F2004/07359

Author:                   Bryan Bourke, Tree Management Officer     

 

Introduction

 

Over the past two years there have been several requests made by property owners to remove a number of semi-mature Sapium sebiferum (Chinese Tallowwoods) street trees from the natures strip in both Stephen Street and Castle Street, Randwick.

 

Issues

 

There are a total of seventeen Chinese Tallowwoods growing along both sides of the eastern end of Stephen Street and twenty-two trees of the same species growing along the eastern side of Castle Street that are severely affected by scale insect attack.

 

This infestation is now so severe that honeydew is affecting the paintwork on vehicles parked underneath affected trees and those trees are losing all their foliage as a consequence of attack.

 

Several property owners have even threatened to seek damages from Council for repairs to vehicle paintwork damaged by the subject insects.

 

When Council initially became aware of this problem over two years ago, Council tree officers engaged an arborist to undertake a foliar spraying program in the hope that it would deal with the issue.

 

However, despite a total of three white oil treatments being carried out it had little or no impact on the pest or its numbers. In fact, numbers simply increased and they moved on in ever-increasing numbers to additional trees in both streets.

 

Because of the number of trees affected and the importance of the streetscapes in both streets, Council was committed to retaining these trees if at all possible. Consequently, Council officers proceeded to undertake a more serious program of foliar spraying with a mixture of Confidor and Maldison 500.

 

The initial chemical spraying program had no effect on the insects, so a further two applications of both foliar spraying and tree injection was undertaken as per the manufacturers' instructions and in accordance with their MDS sheets.

 

Regrettably, the completion of this comprehensive treatment regime has not resulted in the demise of the infestation and the associated problems have now become so pronounced that the only management option available to Council is the removal of all affected trees and their replacement with an appropriate alternative species - Pistachia chinensis (Chinese Pistachio).

 

Because of the number of trees involved and the impact that their removal will have on the streetscapes of the two affected streets, it is considered appropriate that Council's Works Committee consider this matter.

 

In the interim period Council's tree trimming contractors have pruned branches on the trees in Stephen Street back to the kerb line to minimise any problems associated with the dropping of honeydew onto the roadway and/or motor vehicles.

 

Despite this, several property owners in both Stephen Street and Castle Street have taken it upon themselves to vandalise several trees to minimise canopy size and the associated honeydew problem.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 10:      A Healthy Environment.

Direction 10b:    Environmental risks and impacts are strategically managed.

 

Financial impact statement

 

It is estimated that the removal of affected trees and their replacement with more appropriate tree species will cost in the vicinity of $15,000. The funds required would come from Council’s annual tree management budget.

 

Conclusion

 

Every effort has been made by Council tree officers to effectively deal with the severe scale attack that has affected large numbers of Chinese Tallowwoods in both Stephen Street and Castle Street, Randwick.

 

However, even several applications of both foliar spray and tree injection have not resulted in any diminution in the insect’s numbers or the depilating impact they are having on affected street trees.

 

The longer these trees remain the more likely it is that the problem will spread to trees of the same species in the broader surrounding area and it may become an even more serious problem than it is at present.

 

 

 

Recommendation

 

That Council remove all scale infested Sapium sebiferum (Chinese Tallowwoods) growing in Stephen Street and Castle Street, Randwick, and that they be replaced with an appropriate number of Pistachia chinensis (Chinese Pistachios) – as per Council’s Street Tree Masterplan.

 

 

Attachment/s:

 

1.View

Series of photographs detailing affected streetscapes and the damage being caused by scale attack, as well as unauthorised 'pruning' undertaken by several adjacent property owners.

 

 

 

 

 


Series of photographs detailing affected streetscapes and the damage being caused by scale attack, as well as unauthorised 'pruning' undertaken by several adjacent property owners.

Attachment 1

 

 

Severity of Scale attack – covering entire branches of all affected trees

Castle Street streetscape – particularly affected trees quite noticeable

Stephen St – north side. Resident ‘lopped’ branches in pile on street corner

Stephen St – south side. Trees provide important but declining amenity

Tree branches vandalised by residents and dumped on nature strip

Branches ‘hacked’ by residents to stop honeydew dropping on parked cars


Works Committee

14 July 2009

 

 

 

Works Report No. W19/09

 

 

Subject:                  CCTV Surveillance System - Code of Practice

Folder No:                   F2008/00547

Author:                   Hayley Segedin, Acting Co-ordinator Landscape Design     

 

Introduction

 

Randwick City Council is committed to implementing crime prevention initiatives for a safe environment for residents and visitors. One initiative (identified in the plan “A Safer Randwick City”) is CCTV for the Coogee Beach Precinct, which is planned to be implemented by September 2009.

 

As an imperative part this project, Council officers have prepared a draft Code of Practice, which incorporates the ability for Council to manage and operate CCTV at Coogee and other future locations throughout the City of Randwick.

 

This report recommends the adoption of the Code of Practice as policy (refer attachment 1), to ensure that the CCTV system is integrated and aligned with the management and operation of the overall project.

 

Issues

 

A number of NSW Councils have developed a Code of Practice in conjunction with the implementation of the CCTV in their local government area these include the City of Sydney and Burwood Council.

 

Recent discussions conducted between Randwick City Council officers and the Systems and Business Development Manager from City of Sydney, and also with the Senior Manager of Compliance from Burwood Council, have assisted in Council officers developing a draft Code of Practice and documentation related to the Code, for the City of Randwick.

 

In addition the draft Code of Practice has been prepared, as a requirement outlined in the “NSW Government Policy Statement and Guidelines for the Establishment and Implementation of CCTV in Public Place”.

 

The draft Code of Practice underpins the management and operation of the CCTV system, and recognises 15 key principles in the implementation of CCTV:

 

1.       The CCTV in Randwick City will be operated fairly, within applicable law and only for the purposes for which it is established, or which are subsequently agreed in accordance with this Code of Practice.

 

2.       The CCTV in Randwick City will be operated with due regard to the privacy and civil liberties of individual members of the public, including the rights to freedom of religious and political expression and assembly.

 

3.       The public interest in the operation of the CCTV in Randwick City will be recognised by ensuring the security and integrity of operational procedures.

 

4.       Randwick City Council has primary responsibility for compliance with the purposes and objectives of the CCTV in Randwick City, for the maintenance, management and security of the Program, and the protection of the interests of the public in relation to the Program.

 

5.       As a partner to Randwick City Council’s CCTV in Randwick City, the NSW Police Force will act in accordance with the Code of Practice.

 

6.       Randwick City Council will be accountable to the public for the effective operation and management of the CCTV in Randwick City.

 

7.       The public will be provided with clear and easily accessible information in relation to the operation of Randwick City Council’s CCTV in Randwick City.

 

8.       Regular monitoring and evaluation of the CCTV in Randwick City will be undertaken to identify whether the purposes of the CCTV in Randwick City are being complied with and objectives are being achieved.

 

9.       Staff employed to work in the CCTV in Randwick City control room, whether they be operators or managers, will meet the highest standards of probity.

 

10.     Access to the CCTV in Randwick City control room will be restricted to qualified operating staff, support staff, and their managers and the control room will be protected from unauthorised access.

 

11.     Information recorded will be accurate, relevant and not exceed that necessary to fulfil the purposes of the CCTV in Randwick City.

 

12.     Information will be obtained fairly and in accordance with the privacy provisions of the Code of Practice.

 

13.     The retention of, and access to, recorded material will be only for the purposes provided by this Code of Practice. Recorded material will be retained 30 days unless they are required in relation to the investigation of crime or for court proceedings. They will then be recorded over.

 

14.     Contact related to the CCTV in Randwick City between Randwick City Council staff and the Police, will be conducted strictly in accordance with the Code of Practice.

 

15.     The CCTV in Randwick City will address the interests of all who may be affected by it, and not be confined to the interests of the Randwick City Council or the needs of the criminal justice system.

 

Council officers have prepared to undertake consultation, with the aim to provide information to the community and relevant stakeholder groups on the management, operation and privacy matters in relation to this project, included in the draft code of practice.

 

The “NSW Government Policy statement and Guidelines for the Establishment and Implementation of CCTV in Public Place”, specifically highlights the importance of community consultation and involvement in the implementation of the CCTV system.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 6:       A liveable City.

Direction 6c:             The safety of our community is paramount and is acknowledged and supported through proactive policies, programmes and strategies.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

After appropriate investigation and advice Council has prepared a draft Code of Practice for the management and operation of CCTV in the Coogee Beach Precinct and potential future locations throughout the City of Randwick, for review and approval by Council.

 

A consultation period will be undertaken with the aim to inform the community and stakeholder groups specially about the Code of Practice in relation to the CCTV project.

 

 

 

Recommendation

 

That Council adopts the draft Code of Practice for “CCTV in Randwick City” as policy, to ensure that the CCTV project is managed and operated in accordance with the principles outlined in the Code.

 

 

Attachment/s:

 

1.View

CCTV in Randwick City - Code of Practice

 

 

 

 

 


CCTV in Randwick City - Code of Practice

Attachment 1

 

 

 

 

 

 

 

 

CODE OF PRACTICE

 

 

CCTV IN RANDWICK CITY

 

 

2009

 

 

 


 

TABLE OF CONTENTS

 

 

1.       OVERVIEW.. 3

1.1.    Key Principles 3

 

2.         Preliminary Information.. 5

2.1.    Introduction. 5

2.2.    CCTV in Randwick City. 5

2.3.    Code of Practice. 5

2.4.    System description. 5

2.5.    Camera design. 5

2.6.    Camera locations 6

2.7.    Ownership of the CCTV in Randwick City. 6

2.8.    Partners in the CCTV in Randwick City. 6

 

3.       Changes to the CCTV IN RANDWICK CITY AND/OR THE Code of Practice  7

 

4.       Purpose. 8

 

5.       Responsibilities of the owner of the PROGRAM.. 10

 

6.       Responsibilities of partner to the PROGRAM.. 11

 

7.       Accountability. 12

 

8.       Public Information. 13

 

9.       Assessment of the system and Code of Practice. 14

 

10.     Management of THE Control Room.. 15

 

11.     Control and operation of cameras. 16

 

12.     recorded material. 17

 

13.     CONTACT WITH Police. 18

 

14.     Breaches of the code. 19


 

1.            OVERVIEW

 

1.1.        Key Principles

 

1.1.1.    This Code of Practice contains the basic standards in accordance and the change with which Randwick City Council’s CCTV in Randwick City will be operated.

 

1.1.2.    The Code of Practice is based on 15 key principles.  In each section the key principle is and the change stated, followed by further explanatory information.

 

1.1.3.    The key principles are as follows:

 

A.    Principle 1

 

       The CCTV in Randwick City will be operated fairly, within applicable law and only for the purposes for which it is established, or which are subsequently agreed in accordance with this Code of Practice.

 

B.     Principle 2

 

       The CCTV in Randwick City will be operated with due regard to the privacy and civil liberties of individual members of the public, including the rights to freedom of religious and political expression and assembly.               

 

C.    Principle 3

 

       The public interest in the operation of the CCTV in Randwick City will be recognised by ensuring the security and integrity of operational procedures.

 

D.    Principle 4

 

       Randwick City Council has primary responsibility for compliance with the purposes and objectives of the CCTV in Randwick City, for the maintenance, management and security of the Program, and the protection of the interests of the public in relation to the Program.

 

E.     Principle 5

 

       As a partner to Randwick City Council’s CCTV in Randwick City, the NSW Police Force will act in accordance with the Code of Practice.

 

F.     Principle 6

 

       Randwick City Council will be accountable to the public for the effective operation and management of the CCTV in Randwick City.

 

G.    Principle 7

 

       The public will be provided with clear and easily accessible information in relation to the operation of Randwick City Council’s CCTV in Randwick City.

 

H.    Principle 8

 

       Regular monitoring and evaluation of the CCTV in Randwick City will be undertaken to identify whether the purposes of the CCTV in Randwick City are being complied with and objectives are being achieved.

 

I.     Principle 9

 

       Staff employed to work in the CCTV in Randwick City control room, whether they be operators or managers, will meet the highest standards of probity.

 

J.     Principle 10

 

       Access to the CCTV in Randwick City control room will be restricted to qualified operating staff, support staff, and their managers and the control room will be protected from unauthorised access.

 

K.     Principle 11

 

       Information recorded will be accurate, relevant and not exceed that necessary to fulfil the purposes of the CCTV in Randwick City.

 

L.     Principle 12

 

       Information will be obtained fairly and in accordance with the privacy provisions of the Code of Practice.

 

M.    Principle 13

 

       The retention of, and access to, recorded material will be only for the purposes provided by this Code of Practice.  Recorded material will be retained for 30 days unless they are required in relation to the investigation of crime or for court proceedings.  They will then recorded over.

 

N.    Principle 14

 

       Contact related to the CCTV in Randwick City between Randwick City Council staff and the Police, will be conducted strictly in accordance with the Code of Practice.

 

O.    Principle 15

 

       The CCTV in Randwick City will address the interests of all who may be affected by it, and not be confined to the interests of the Randwick City Council or the needs of the criminal justice system.

 


 

2.            Preliminary Information

 

2.1.        Introduction

 

2.1.1.    It is recognised that the threat of personal violence is an important factor in any public perception of the City of Randwick as a safe area. In an effort to address these issues, Randwick City Council introduced the CCTV in Randwick City, as part of Crime Prevention and Community Safety Plan.

 

2.2.        CCTV in Randwick City

 

2.2.1.    The CCTV in Randwick City comprises Randwick City Council’s public closed circuit television operation, covering areas in the Randwick LGA.

 

2.2.2.    The CCTV in Randwick City is only one of several initiatives designed to assist in preventing crimes against the person in the Randwick LGA.  It is recognised, however, that such crime will never totally be prevented.

 

2.3.        Code of Practice

 

2.3.1.    This Code of Practice will be supplemented by a set of Protocols and Control Room Standard Operational Procedures (SOPs) giving instructions on all aspects of the operation of the CCTV in Randwick City.  These documents will be based on the Code of Practice, to ensure that the principles and purposes on which the CCTV in Randwick City is based are realised. 

 

2.3.2.    Involvement in any aspect of the CCTV in Randwick City by relevant organisations or individuals will depend upon their willingness to comply with this Code of Practice, the Protocols and the SOPs.

 

2.3.3.    This Code of Practice is subject to state and federal law.

 

2.4.        System description

 

2.4.1.    The CCTV in Randwick City system involves a series of integrated cameras and network video recorders (NVR’s) which are able to be centrally managed and has the flexibility to enable remote access and control via secure communication channels. The system has the potential to transmit live to observation screens monitored 24 hours a day by control room staff employed by the Randwick City Council.  All images are recorded and retained for 30 days unless they are required in relation to the investigation of crime or for court proceedings. The system is able to be linked with the Eastern Beaches Local Area Command to ensure instant communication and enable direct monitoring in certain circumstances such as an emergency.

 

2.5.        Camera Design

 

2.5.1.    The cameras record in colour during daylight hours, and black & white in low light conditions (i.e. night time), in order to attain the highest quality image possible. Some are capable of being panned, tilted and zoomed to enable effective monitoring. Each camera is housed in an environmental dome which protects the camera.

 

2.5.2.    State of the art technology has been used to ensure maximum resolution and picture quality.  The technology used will be regularly reviewed to ensure the most up to date equipment appropriate to the purposes of the CCTV in Randwick City is used.

 

2.6.        Camera locations

 

2.6.1.    Cameras are installed in the Coogee Beach Precinct subject to a high incidence of crimes.  The location is determined on the basis of crime statistics provided by the NSW Police Force. Environmental considerations are also taken into account.

 

2.7.        Ownership of the CCTV in Randwick City

 

2.7.1.    Randwick City Council is the owner of CCTV in Randwick City.  Randwick City Council retains ownership of and has copyright in all equipment, recorded material and documentation pertaining to the CCTV in Randwick City.  The responsibilities of Randwick City Council in relation to the system are outlined in section 5.

 

2.8.        Partners in the CCTV in Randwick City

 

2.8.1.    The NSW Police Force is a partner in the Randwick City Council’s CCTV in Randwick City. The responsibilities of the NSW Police Force in relation to the CCTV in Randwick City are outlined in section 6.

 


 

3.            Changes to the CCTV IN RANDWICK CITY AND/OR THE Code of Practice

 

3.1.1.    A change to the CCTV in Randwick City or Code of Practice may be made with the agreement and approval of the General Manager.

 

3.1.2.    The General Manager, must approve the temporary use of the CCTV in Randwick City for the purposes of management during events and the NSW Police Operations.

 

3.1.3.    The General Manager of Randwick City Council or his/her delegate must approve the use of the CCTV in Randwick City during emergency situations, such as a siege or bomb blast.

 

3.1.4.    The consideration and/or introduction of any major change to the CCTV in Randwick City or to the Code of Practice will be included in the regular audit report (see section 7).


 

4.            Purpose

Principle 1

The CCTV in Randwick City will be operated fairly, within applicable law, and only for the purposes for which it is established or which are subsequently agreed in accordance with this Code of Practice.

 

Principle 2

The CCTV in Randwick City will be operated with due regard to the privacy and civil liberties of individual members of the public, including the rights to freedom of religious and political expression and assembly.

 

Principle 3

The public interest in the operation of the CCTV in Randwick City will be recognised by ensuring the security and integrity of operational procedures.

 

 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


4.1.1.    The primary purpose of Randwick City Council’s CCTV in Randwick City is to assist in the prevention of all criminal offences, such as:

 

A.    Offences against the person

 

       Any situation involving injury to a person, or any situation where injury to a person is threatened, or activity that is, or may be, intimidating, harassing or cause fear to a reasonable person.

 

B.     Property related crime

 

       Any situation involving the theft of property or serious damage to property, or any situation where theft of property or serious damage to property is threatened

 

C.    Drug related offences

 

       Any situation involving the sale or distribution of illegal substances (Note: personal use of illicit substances is not included under the scope of the CCTV in Randwick City).

 

4.1.2.    The objectives of the CCTV in Randwick City are:

 

A.    to reduce crime levels by deterring potential offenders;

B.     to reduce fear of crime;

C.    to assist in the detection and prosecution of offenders; and

D.    to help secure a safer environment for those people who live in, work in and visit the City of Randwick.

 

4.1.3.    It is anticipated that the CCTV in Randwick City may also be of some benefit in the management of events, such as New Years Eve.  The temporary use of the CCTV in Randwick City for such purposes, including the use of temporary cameras must be approved in accordance with section 3 of this Code of Practice.

 

4.1.4.    The CCTV in Randwick City will only be used to identify crimes occurring within the area covered by the CCTV in Randwick City.

 

4.1.5.    The CCTV in Randwick City may be used for intelligence gathering on individuals and locations, in relation to offences within the scope of the CCTV in Randwick City.

 

4.1.6.    The CCTV in Randwick City may be used for NSW Police operations, targeting offences covered under the Code of Practice.

 


 

5.            Responsibilities of the owner of the PROGRAM

 

Principle 4

Randwick City Council has primary responsibility for compliance with the purposes and objectives of the CCTV in Randwick City, for the maintenance, management and security of the CCTV in Randwick City and the protection of the interests of the public in relation to the CCTV in Randwick City.

 

 
 

 

 

 

 

 

 

 


5.1.1.    Randwick City Council will be responsible for the introduction and implementation of the Code of Practice and for ensuring compliance with the principles contained within the Code.

 

5.1.2.    Randwick City Council will comply with the requirements for accountability set out in this Code of Practice.

 

5.1.3.    Randwick City Council will consult with and provide information to the public about the operation of the CCTV in Randwick City and about any proposed changes to the CCTV in Randwick City or Code of Practice.

 


 

6.            Responsibilities of partner to the PROGRAM

Principle 5

As a partner to Randwick City Council’s CCTV in Randwick City, the NSW Police Force agrees to act in accordance with the Code of Practice.

 

 
 

 

 

 

 

 

 


6.1.1.    Incidents that may involve or lead to a crime against the person or other serious threat to public safety, or other serious criminal offence, will be reported to an arranged police contact. The police will assess the situation and determine an appropriate response to the incident.

 

6.1.2.    It is the responsibility of the NSW Police Force to respond to incidents to the extent that its resources and priorities allow.

 

6.1.3.    The NSW Police Force will develop its own operational procedures in relation to the CCTV in Randwick City to complement those developed by Randwick City Council.

 

6.1.4.    A Memorandum of Understanding in relation to the CCTV in Randwick City will be entered into both by Randwick City Council and the NSW Police Force outlining in detail the respective roles of both parties.  The Memorandum of Understanding and any variations to it, are to be approved by the General Manager of Randwick City Council.

 


 

7.            Accountability

Principle 6

Randwick City Council will be accountable to the public for the effective operation and management of the CCTV in Randwick City.

 

 
 

 

 

 

 

 


7.1.1.    Randwick City Councils internal auditor will:

 

A.    provide an independent and continuous review and checking mechanism for the CCTV in Randwick City;

B.     identify and report on any deviations from the Code of Practice, Protocols or Standard Operating Procedures (“SOPs”) that come to notice during audit; and

C.    recommend action that will safeguard the CCTV in Randwick City from abuse.

 

7.1.2.    The internal auditor will undertake a regular audit of the CCTV in Randwick City, its operations and Code of Practice.  The audit will include examination of control room records, recorded material histories and the content of recorded material.

 

7.1.3.    The internal auditor will produce a report every 12 months on the operation and functioning of Randwick City Council’s CCTV in Randwick City.  The report will be presented to the General Manager.

 


 

8.            Public Information

Principle 7

The public will be provided with clear and easily accessible information in relation to the operation of Randwick City Council’s CCTV in Randwick City.

 

 
 

 

 

 

 

 

 


8.1.1.    Clearly visible signs that CCTV cameras are operating will be displayed at the perimeter of the area covered by the system and at other key points.  These signs will:

 

A.    inform the public that cameras are in operation;

B.     allow people entering the area to make a reasonable approximation of the area covered by the system; and

C.    identify Randwick City Council as the owner of the system and give a telephone number and address should further information be required.

 

8.1.2.    Copies of the Code of Practice will be made available to the public.  The availability of the Code of Practice will be publicised in connection with any publicity arranged for the CCTV in Randwick City.

 

8.1.3.    Inquiries in relation to the Randwick City Council’s CCTV in Randwick City and its operation can be made:

 

In writing:

The General Manager

Randwick City Council

30 Frances Street

RANDWICK NSW 2031

 

Fax: (02) 9319 1510

 

Email: general.manager@randwick.nsw.gov.au

 

In Person:

Council’s Customer Service Centre at 30 Frances Street, Randwick between 8.30am and 5.00pm, Monday to Friday.

 

By telephone:

Council’s Call Centre on 1300 722 542.

 


 

9.            Assessment of the system and Code of Practice

 

Principle 8

Regular monitoring and evaluation of the CCTV in Randwick City will be undertaken to identify whether the purposes of the CCTV in Randwick City are being complied with and objectives are being achieved.

 
 

 

 

 

 

 

 


9.1.1.    In consultation with the NSW Police Force, Randwick City Council will continuously monitor the operation of the CCTV in Randwick City and implementation of the Code of Practice.

 

9.1.2.    Randwick City Council is responsible for ensuring that the CCTV in Randwick City is regularly subject to evaluation to identify whether its purposes are being complied with and whether objectives are being achieved.

 

9.1.3.    Evaluation will be conducted independently or carried out according to independently established criteria.

 

9.1.4.    Evaluation of the CCTV in Randwick City will include as a minimum:

 

A.    assessment of its impact upon crime;

B.     assessment of its impact on neighbouring areas;

C.    the views of the public on the operation of the CCTV in Randwick City;

D.    operation of the Code of Practice, Protocols and SOPs; and

E.     whether the purposes for which the CCTV in Randwick City was established still exist.

 

9.1.5.    The results of evaluation will be taken into account in the future functioning, management and operation of the CCTV in Randwick City.

 


 

10.         Management of THE Control Room (if required)

 

 

Principle 9

Staff employed to work in the control room, whether they be operators or managers, will meet the highest standards of probity.

 

Principle 10 (if required at a later date)

Access to the control room will be restricted to qualified operators and their managers and the control room will be protected from unauthorised access.

 

 
 

 

 

 

 

 

 

 

 

 

 


10.1.1.   A set of SOPs will be developed for control room staff (if required).

 

10.1.2.   The Randwick City Council will adopt:

 

A.    effective and fair systems of recruitment and selection of staff which include measures to ensure that the selection process provides for thorough validation of the suitability of candidates and regular review of the suitability of employed staff;

 

B.     a requirement that staff must be qualified at a suitable level on appointment and be capable of meeting in-service training requirements;

 

C.    a procedure which makes plain to staff that they risk disciplinary proceedings (including dismissal) if they breach any of the provisions of the Code of Practice, Protocols or SOPs and Council’s Code of Conduct;

 

D.    a requirement of confidentiality which can be enforced during and after termination of employment; and

 

E.     systems of monitoring and supervision that ensure compliance with the Code of Practice, Protocols and SOPs.

 

10.1.3.   Procedures will be put in place to ensure that access to the control room is restricted to operating staff and their managers and that the control room is protected from unauthorised access, except as provided in Clause 7.1.5.

 

10.1.4.   The circumstances in which police or other visitors are able to access the control room will be carefully controlled and outlined in the Protocols and SOPs.

 

10.1.5.   Access to the operation of equipment will be limited to Randwick City Council staff with that responsibility.

 

10.1.6.   A register must be kept detailing all instances of access to the Control room, CCTV facilities and associated property.

 


 

11.         Control and operation of cameras

Principle 11

Information recorded should be accurate, relevant and not exceed that necessary to fulfil the purposes of the CCTV in Randwick City.

 

Principle 12

Information should be obtained fairly and in accordance with the privacy provisions of the Code of Practice.

 

 
 

 

 

 

 

 

 

 

 

 

 


11.1.1.   The locations of cameras will be clearly apparent to the public.

 

11.1.2.   All use of cameras will accord with the purposes of the CCTV in Randwick City as outlined in the Code of Practice, Protocols and SOPs.

 

11.1.3.   Cameras will not be used to look into adjacent or nearby premises or buildings, which originated in the public domain. Any misuse is to be treated as a breach of this code and subject to disciplinary action.

 

11.1.4.   No sound will be recorded in public places.

 

11.1.5.   Operators of camera equipment will act in accordance with the highest standards of probity.

 

11.1.6.   Only staff with responsibility for using the equipment will have access to operating controls.

 

11.1.7.   All control room staff will be made aware that recordings are subject to routine audit and that they may be required to justify their interest in a particular member of the public or premises.

 

11.1.8    The Coogee Beach precinct is a workplace for Randwick City Council Staff and as such the Council must abide by the workplace Video Surveillance Act 1998.

       

12.         recorded material

Principle 13

The retention of, and access to, recorded material will be only for the purposes provided by the Code of Practice.  Recorded material will be retained for 30 days unless they are required in relation to the investigation of crime or for court proceedings. They will then be erased, taped over, or destroyed.

 

 
 

 

 

 

 

 

 

 

 

 


12.1.1.   Access to and use of recorded material will only take place:

 

A.    in compliance with the needs of police in connection with the investigation of crime; or

 

B.     if necessary for the purposes of legal proceedings.

 

12.1.2.   Recorded material will not be sold or used for commercial purposes or the provision of entertainment.

 

12.1.3.   The showing of recorded material to the public will be allowed only in accordance with the needs of the police in connection with the investigation of crime or in any other circumstances provided by law. Any such action must be formally approved by the Police.

 

12.1.4.   Release of recorded material to the media should only occur for the purpose of crime prevention or investigation. In such cases the recognisable characteristics of other people in the recorded material shall be obscured. All requests for the release of recorded material must be in writing, including the purpose of the request, the context of the release, the date and time of airing, and the person responsible for controlling storage and access to the material.

 

12.1.5.   Images shall not, under any circumstances, be used to publicise the existence or success of Randwick City Council’s CCTV in Randwick City.

 

12.1.6.   Appropriate security measures will be taken against unauthorised access to, alteration, disclosure, accidental loss or destruction of recorded material.

 

12.1.7.   Recorded material will be treated according to defined procedures to ensure continuity of evidence.

 

12.1.8.   All recorded material will be subject to random inspection by the Council’s Internal Auditor.

 


 

13.         CONTACT WITH Police

Principle 14

Contact related to the CCTV in Randwick City between Randwick City Council staff and the Police will be conducted strictly in accordance with the Code of Practice.

 

 
 

 

 

 

 

 

 

 


13.1.1.   Police officers will not be permitted to remove any recorded material, operate recording equipment or have contact with any recorded material at any time unless under the terms of this Code of Practice, the Protocols or SOPs or subject to the execution of a search warrant or other relevant legal process.

 

13.1.2.   Any change in existing arrangements for police contact with and use of the system will amount to a major change to the Code of Practice and must be agreed to in accordance with the Code of Practice before being implemented.

 

13.1.3.   Any involvement in the CCTV in Randwick City by police will be recorded by the Randwick City Council and will be subject to audit.

 


 

14.         Breaches of the code

 

Principle 15

The CCTV in Randwick City must address the interests of all who may be affected by it, and not be confined to the interests of Randwick City Council or the needs of the criminal justice system.

 

 
 

 

 

 

 

 

 

 


14.1.1.   Prime responsibility for ensuring the Code of Practice is adhered to rests with the Randwick City Council. This responsibility includes ensuring that breaches of the Code are investigated and remedied to the extent that breaches of the Code are within the ambit of Randwick City Council’s power to remedy.

 

14.1.2.   Complaints in relation to any aspect of the management or operation of the system may be made:

 

In writing:

The General Manager

Randwick City Council

30 Frances Street

RANDWICK NSW 2031

 

Fax: (02) 9319 1510

 

Email: general.manager@randwick.nsw.gov.au

 

In Person:

Council’s Customer Service Centre at 30 Frances Street, Randwick between 8.30am and 5.00pm, Monday to Friday.

 

By telephone:

Council’s Call Centre on 1300 722 542.

 

The General Manager will inform the Audit Committee (see 7.1.1) in writing of these complaints.

 

The Privacy and Personal Information Protection Act 1998 authorises Privacy NSW to receive and investigate complaints about alleged violations of privacy.  Any member of the public is entitled to lodge a complaint with Privacy NSW.  The contact details for Privacy NSW are as follows:

Privacy NSW 

PO Box A2122

SYDNEY SOUTH NSW 1235

Tel:      (02) 9268 5588

Fax:     (02) 9268 5501

 

14.1.3.   Randwick City Council will cooperate with the investigation of any complaint by Privacy NSW.

 


Works Committee

14 July 2009

 

 

 

Works Report No. W20/09

 

 

Subject:                  Pioneers Park - Relocation of Amenities Facility

Folder No:                   PROJ/10254/2006

Author:                   Hayley Segedin, Acting Co-ordinator Landscape Design     

 

Introduction

 

Council has upgraded the upper fields at Pioneer Park, including remediation, landscaping, cycle paths, playing fields with lighting and car park areas, in accordance with the approved Development Application (DA/90/2007).

 

The construction of a single storey amenities building included in this Development Application, has not been constructed as part of the upgrade works. This report recommends the lodgement of a Section 96 application, in relation to relocating the proposed amenities building to a more suitable site within the park. 

 

Issues

 

With the completion of the upgrade works, and subsequent use of the upper level by the Maroubra Saints Junior AFL and The Southern Eastern Junior Cricket Association. It has become evident that the proposed location of the amenities facility, at the northern end of the Anzac Parade car park would be better sited within the park.

 

A more suitable location, positioned directly adjacent to the eastern side of the car park (refer attachment 1), would provide better access to the car park area and footpaths, would be in close proximity and view of the sporting field, and would provide adequate shelter away from the prevailing coastal conditions.

 

Council has not allocated funding in the 2009/10 open space budget, to construct an amenities facility for the park. The Maroubra Saints Junior AFL however, may offer to provide funding towards the facility, in which a prefabricated structure would be internally fitted with change rooms, storage and a kitchen facility. It is proposed that the structure will be in place by the AFL 2010 Winter season.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 5:       Excellence in Recreation and lifestyle opportunities.

Direction 5b:      A range of cultural sporting and leisure activities.

 

Financial impact statement

 

It is estimated that the cost to engage a planning consultant for services related to the lodgement of Section 96, would cost in the vicinity of $5,000. There is also a cost to lodge a Section 96 submission, of approximately $2,000.

 

The funds required in relation to the lodgement of the Section 96, would come from Council’s 2009/10 Parks & Street Furniture budget. 

                              


Conclusion

 

The proposed amenities facility as part of Development Application DA/90/2009, would be more suitability located within the upper part of Pioneers Park. It is proposed that the site on the eastern side of the car park, would provide better access to the car park and footpaths, close proximity to sporting fields and shelter from the prevailing coastal winds.

 

As such, Council would be required to submit a Section 96 application, in relation to the proposed relocation. The amenity facility is proposed to be constructed by the Junior AFL’s Winter 2010 season.

 

 

 

Recommendation

 

That the report be received and noted.

 

Attachment/s:

 

1.View

Pioneers Park - Relocation of Amenities

 

 

 

 

 


Pioneers Park - Relocation of Amenities

Attachment 1

 

 

 


 


Works Committee

14 July 2009

 

 

 

Works Report No. W21/09

 

 

Subject:                  Public Consultation of Draft Report - Assessment of Traffic Impacts upon Kensington and Parts of Kingsford

Folder No:                   F2004/08211

Author:                   Tony Lehmann, Manager Integrated Transport     

 

Introduction

 

A number of proposals are either planned or are already occurring which may have significant influence on traffic flows in the Kensington/Kingsford area. As a result Council arranged to have a study undertaken to assess traffic impacts upon Kensington and parts of Kingsford.

 

Issues

 

There are three proposals which will affect traffic flow in Kensington.

 

In 2004 the NSW Roads and Traffic Authority presented a proposal to Randwick City Council and the community to construct south-facing ramps on Southern Cross Drive at the Gardeners Road overpass.  The purpose of the proposed ramps is to provide motorists with direct access to and from Southern Cross Drive and Gardeners Road at this point.  This, the RTA states, will improve access to local and regional places, reduce congestion at key locations to the north of the proposal and consequently improve travel times and safety for pedestrians and cyclists. This proposal by the RTA has the potential to alter traffic movements in and through the Randwick City LGA, which will impact on the local community. 

 

Large residential and commercial development with high density is proposed in the Zetland and Victoria Park areas adjoining the Randwick Local Government Area  (LGA) to the west.  This development also has the potential to impact on the local Randwick community.  Therefore, as a part of this project Council is also seeking a review and traffic assessment of the effects of the proposed urban development within the City of Sydney LGA.

 

Council resolved in April 2007 to support the proposal to install a half road closure (buses and cyclists excepted) in Lenthall Street, so that eastbound traffic from Epsom Road be denied access to Lenthall Street.

 

To gain a greater appreciation of the issues involved, the potential traffic impacts and the opportunity to develop remedial treatments, Council appointed GTK Consulting on 7 November 2008 to undertake a study in the suburbs of Kensington and West Kingsford to assess likely traffic impacts resulting from the following proposals:

 

·           New ramps on Gardeners Road to and from Southern Cross Drive (RTA);

·           The Green Square Urban Renewal Area (City of Sydney); and

·           The half road closure of Lenthall Street, Kensington (Council).

 

Council’s primary objectives for this study are:

 

·           Identify the impact of the RTA proposal on Council’s road network and the amenity of the residents in the study area;

·           Recommend treatments to address the adverse traffic impacts identified in the above assessment;

·           Provide advice to Council about the RTA proposal, to inform discussion and consultation with the local Randwick community;

·           Identify the impact on Council’s road network and the amenity of residents in the study area of proposed increased residential density in the Zetland and Victoria Park areas as proposed by the City of Sydney; and

·           Assess the likely impacts of implementing a ‘half-closure’ eastbound on Lenthall Street.

 

Draft Report

 

A Draft Report has been prepared by GTK Consulting; this was circulated to Ward Councillors and the contact group from the Kensington Precinct Committee for comment prior to wider Community Consultation. The Precinct Committee concluded that the consultant had taken a conservative approach to traffic generation however, it has been decided that no change should be made to the Report until all comments have been received, following wider consultation. 

 

Community Consultation

 

It is proposed that community consultation will be carried out in accordance with Council’s guidelines. During the public exhibition period the following activities will be undertaken:

 

·           An advertisement inviting comment placed in the Southern Courier

·           An item inviting comment placed in the Mayor's column;

·           Distribution of the Report and graphically designed posters at Council libraries and the Customer Service Centre;

·           Draft Report placed on Council’s website under the Consultation section, and,

·           Copies of the Draft Report sent to the Randwick City Precinct Committees and Chambers of Commerce groups.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 9:               Integrated and accessible transport.

Direction 9d:      Residential amenity is protected by appropriate traffic management.

 

Financial impact statement

 

There is no direct financial impact for this matter at this time.

 

Conclusion

 

The consultant’s report examines the magnitude of the effects on the Kensington area of three proposals, the ramps, the increasing densities in the Green Square area and the half closure of Lenthall Street.

 

It is considered appropriate to place the report on public exhibition, according to Council’s Community Consultation Policy, for a period of 28 days.  Submissions would be sought from the community.

 

Subsequently a report on the community submissions and the report would be placed before Council for consideration.

 

 

 

 

Recommendation

 

That:

 

a)     the report be received and be released for community consultation, and

 

b)     a report be bought back to the Council on the GTK Consulting Report and on the results of the community consultation.

 

Attachment/s:

 

1.

An Assessment of Traffic Impacts upon Kensington and Parts of Kingsford prepared by GTK Consulting - UNDER SEPARATE COVER

 

 

 

 

 


Works Committee

14 July 2009

 

 

 

Works Report No. W22/09

 

 

Subject:                  Beach Volleyball - Maroubra and Coogee Beaches

Folder No:                   F2009/07550

Author:                   Mark Shaw, Manager Technical Services     

 

Introduction

 

At present council hold beach volleyball activities at Coogee Beach and Maroubra Beach on a trial basis.

 

Issues

 

Total Beach Volleyball Pty Ltd has been running beach volleyball classes, training and competitions on a trial period at the south end of Maroubra Beach.  Currently they have (3) beach volleyball courts set up with permanent posts at the south end of Maroubra Beach and the number of hours are limited to a maximum of eight hours on Saturdays, Sundays and public holidays and a maximum of four hours on weekdays.  Total Beach Volleyball Pty Ltd has been using Maroubra Beach for commercial purposes; Council’s fee for such activity is $1,776.00 per six months.  A letter has been received by Mr Victor Antiloff, Total Beach Volleyball Pty Ltd requesting to continue their agreement with Randwick Council and has also requested to increase their court usage by one court.  That would be a total of four (4) courts.

 

Coogee Beach Volleyball Association have also been running classes on a trial period at Coogee Beach.  The hours and number of courts are listed below:

 

Weekdays:        7.30 am – 12.00 pm – 1 net

                       4.00 pm – 8.00 pm – 2 nets

 

Weekends:

 

Saturdays:        7.30 am – 12.00 pm – 1 net

                       4.00 pm – 8.00 pm – 2 nets

 

Sundays:          4.00 pm – 8.00 pm – 2 nets

 

The Coogee Beach Volleyball Association have been conducting their classes free of charge and advise:  

 

“We are not a business.  We are a non profit group of around 100 members mostly local Coogee and Randwick residents and ratepayers.  We have recently affiliated with the NSW Volleyball Association and have taken their advise to join their association and have collected from members around $40.00 for insurance which we done to cover our players.

 

A major object of our Association is to promote beach volleyball amongst young school age players.  Over the years we have had school aged players train with us from Sydney Grammar, Waverley College, Coogee Public School and St. Mary’s Cathedral. Brigidine College, Newington College, Scots College, Coogee Public School, Sydney High, Randwick High and the Emmanuel School.”

 

Both organisations have requested to continue their respective agreements at both Maroubra and Coogee Beaches, under their current agreement with Total Beach Volleyball wanting to increase their number of courts by one.   Council’s lifeguards have advised that during the peak season, the area at the south end of Maroubra Beach can become very crowded and by increasing the area by one court will cause further unnecessary overcrowding.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 5:       Excellence in recreation and lifestyle opportunities.

Direction 5b:      A range of cultural, sporting and leisure activities.

 

Financial impact statement

 

As Coogee Beach Volleyball is a non-profit organisation no fees will be derived from this activity. 

 

At present Total Beach Volleyball Pty Ltd pay a fee of $1,776.00 every six months.

This fee will now be increased $1,830.00 to reflect the increase in the CPI.

 

Conclusion

 

Beach volleyball is seen as an appropriate activity to be conducted on the City’s beaches.  A trial period was conducted on both beaches with no significant negative impact to report.

 

 

Recommendation

 

That:

 

a)     Council permit Coogee Beach Volleyball to continue with their current arrangement of volleyball classes on Coogee Beach as per the conditions stipulated in their original letter;

 

b)     Total Beach Volleyball Pty Ltd to continue with their current arrangement of volleyball classes, competitions and training on Maroubra Beach;

 

c)     A request by Total Beach Volleyball Pty Ltd to increase their court usage by one be denied; and

 

d)     The beach hire fee for the use of Maroubra Beach be increased with the CPI to $1,830.00.

 

 

Attachment/s:

 

Nil

 

 


Works Committee

14 July 2009

 

 

 

Works Report No. W23/09

 

 

Subject:                  Randwick Local Emergency Management Committee - Identifying Evacuation Centres

Folder No:                   F2004/06416

Author:                   Peter Stone, Manager Infrastructure Services     

 

Introduction

 

The Randwick Local Emergency Management Committee (RLEMC) is identifying evacuation centres, as required under the State Emergency Management Plan, and seeking owners’ permission to use.

 

Issues

 

Suitable evacuation centre sites have been identified and the owners of those facilities are being requested to make them available to the RLEMC in an emergency.  Each site has been given a priority code 1, 2 or 3 by the Department of Community Services based on site facilities and geographical spread of sites.  (List of sites attached).

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 6:       A Liveable City.

Direction 6c:      The safety of our community is paramount and is acknowledged and supported through proactive policies, programmes and strategies.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

That the Randwick Local Emergency Management Committee identify evacuation centres and enter into agreements with facility owners to utilise those sites in an emergency.

 

 

Recommendation

 

That the report be received and noted.

 

 

Attachment/s:

 

1.View

List of Randwick Local Evacuation Centres

 

 

2.View

Draft letter to Evacuation Centres owners

 

 

 

 

 


List of Randwick Local Evacuation Centres

Attachment 1

 

 

 


Draft letter to Evacuation Centres owners

Attachment 2

 

 

 

 

 

 

 

 

 

 

 

 

 

Dear Sir/Madam

 

 

The Randwick Local Emergency Management Committee is updating the Randwick Community Disaster Plan (DISPLAN) and is identifying facilities that could be used as evacuation centres, if a disaster or emergency occurred in the Randwick area.

 

Your facility has been identified as a possible site that could be used to accommodate residents who may need evacuating. The period of time required, could be from ½ hour up to 12 hours or possibly overnight, depending on the type and duration of the emergency.

 

The Committee seeks your organisation’s agreement to make your facility available as an evacuation centre, in an emergency. 

 

If you agree, would you kindly confirm your organisation’s preparedness to do this by completing the information attached by …………………..(date).

 

 

Yours sincerely

 

 

 

 

 

 

 

Peter Stone

Chairman Local Emergency Management Committee and

Manager Infrastructure Services, Randwick City Council


 

To:   Peter Stone,

        Chairman Randwick Local Emergency Management Committee

             C/- Randwick City Council

        30 Frances Street

        Randwick   NSW   2031

 

 

We provide the following information about our organisation:

 

 

Normal Open Hours …………………………………………………………………. 

 

Capacity (seated and sleeping - floor)             ……..                ……….

 

Facilities eg (meals/kitchen, toilets) …………………………………………………..

 

Showers, disability access/disability toilets/showers………………………………….

 

Parking / public transport information ……………………………………………….                       

 

………………………………………………………………………………………….

 

Contact Person                   …………………………………………………………..

 

Phone Number                   ………………….

 

Fax Number                              ….………………

 

Mobile Number                   …………………

 

24 Hour contact  Number            ………………….

 

I confirm that our organisation ………………………………………………………

agrees to serve as an evacuation centre in the case of an emergency, as directed

by the Local Emergency Operations Controller, Superintendent Peter McErlain, or his successor.

 

Signed by:  …………………………………………………….

 

Position in the Organisation …………………………………..