Administration and Finance Committee Meeting

 

  BUSINESS PAPER

 

 

 

 

 

 

 

 

 

 

 

Tuesday 9 June 2009

 

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 02 9399 0999 or

1300 722 542 (for Sydney metropolitan area)

Fax:02 9319 1510

general.manager@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Administration and Finance Committee

9 June 2009

 

 

 

 

 

 

 

 

 

 

28 May 2009

 

Administration and Finance Committee Meeting

 

Notice is hereby given that a Administration and Finance Committee Meeting of the Council of the City of Randwick will be held in the Council Chamber, Town Hall, 90 Avoca Street, Randwick, on Tuesday, 9 June 2009 at 6:00pm.

 

Committee Members:           The Mayor, B Notley-Smith, Andrews, Belleli, Bowen, Hughes (Chairperson), Matson, Matthews, Nash (Deputy Chairperson), Procopiadis, Seng, Smith, Stevenson, Tracey, White and Woodsmith.

 

Quorum:                           Eight (8) members.

 

NOTE:    At the Extraordinary Meeting held on 28 September 2004, the Council resolved that the Administration and Finance Committee be constituted as a committee with full delegation to determine matters on the agenda.

 

Apologies/Granting of Leave of Absences 

 

Confirmation of the Minutes  

Administration and Finance Committee Meeting - 12 May 2009

 

Declarations of Pecuniary and Non-Pecuniary Interests

 

Address of Committee by Members of the Public

 

Urgent Business

Administration Reports

Nil

Finance Reports

F12/09      Monthly Financial Report as at 30 April 2009

F13/09      Contingency Fund - status as at 31 May 2009  

 

Closed Session

Nil

 

Notices of Rescission Motions

Nil

 

 

…………………………………………………….

Ray Brownlee

General Manager

 


Administration and Finance Committee

9 June 2009

 

 

 

Finance Report No. F12/09

 

 

Subject:                  Monthly Financial Report as at 30 April 2009

Folder No:                   F2008/00495

Author:                   Mitchel Woods, Senior Management Accountant     

 

Introduction

 

Section 202 of Local Government (General) Regulation 2005 requires that the responsible accounting officer of a council must:

a)     establish and maintain a system of budgetary control that will enable the council’s actual income and expenditure to be monitored each month and to be compared with the estimate of the council’s income and expenditure, and

b)     if any instance arises where the actual income or expenditure of the council is materially different from its estimated income or expenditure, report the instance to the next meeting of the council.

 

Issues

 

This report provides the financial results of Council as at 30 April 2009. Attachment 1 summarises Council’s Financial Performance and its Source and Application of Funds. It also summarises the operating result for each of Council’s principal activities. Attachment 2 details the financial position of Council as at 30 April 2009.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 1:       Leadership in Sustainability.

Direction 1c:      Long term financial viability is achieved.

 

Financial impact statement

There is no direct financial impact for this matter.

 

Conclusion

 

Council’s Director Governance & Financial Services as the responsible accounting officer, advises that the projected financial position is satisfactory.

 

 

Recommendation

 

That the monthly financial reports as at 30 April 2009 be noted.

 

Attachment/s:

 

1.View

Income Statements, Source and Application of Funds for the period ended 30 April 2009

 

 

2.View

Balance Sheet as at 30 April 2009

 

 

 

 

 


Income Statements, Source and Application of Funds for the period ended 30 April 2009

Attachment 1

 

 





 


Balance Sheet as at 30 April 2009

Attachment 2

 

 

 


Administration and Finance Committee

9 June 2009

 

 

 

Finance Report No. F13/09

 

 

Subject:                  Contingency Fund - status as at 31 May 2009

Folder No:                   F2004/07396

Author:                   Julie Hartshorn, Senior Administrative Coordinator     

 

Introduction

 

The purpose of this report is to detail the progressive amount of donations, allocations, waiving of fees and other similar contributions for the 2008/09 financial year.

 

In the 2008/09 financial year there have been 64 allocations totalling $177,561.30 as listed in the table below.

 

Meeting

Details

Net cost to Council

Ordinary Council – 27 June 2006

Annual contribution – Waiving of Greenwaste Disposal Fees or the Guriwal Aboriginal Community at La Perouse

 

$6,500.00

 

Ordinary Council – 27 June 2006

Annual contribution - Waiving of fees for Special Rubbish Pick Up Service – Ronald McDonald House

 

$650.00

Ordinary Council – 25 July 2006

Annual contribution (3 years from 2006/07) - SSROC East Timor Partnership 

 

$4,000.00

Ordinary Council – 26 Sept 2006

Annual contribution  (7 years from 2006/07)

Interest foregone on interest free loan - Coogee Surf Life Saving Club renovations

 

$4,500.00

Ordinary Council –

22 Aug 2006

Annual contribution - Sydney Body Art Ride

 

$3,000.00

Ordinary Council - 22 Apr 2008

Financial assistance - Randwick City Tourism Sports Coast flags

 

$2,795.00

Ordinary Council - 24 June 2008

Financial assistance - 9th Annual Des Renford Chair of Heart Research Family Gala - use of DRAC

 

$7,500.00

Ordinary Council - 22 July 2008

Financial assistance - NRMA CareFlight Charity Fund-Raiser "Movie Mania"

 

$300.00

Ordinary Council - 22 July 2008

Financial assistance - Randwick Girls and Boys High Schools - 2008 Rock Eisteddfod

 

$5,000.00

Ordinary Council - 22 July 2008

Civic Reception – Prince of Wales Hospital

 

$2,285.00

Ordinary Council – 26 Aug 2008

Waiving of fees - Gracepoint Christian Church - Clean Up Australia Day

 

$2,972.00

Ordinary Council – 26 Aug 2008

Waiving of fees - Maroubra Chamber of Commerce - Market Day, Fun Run and Oktoberfest

 

$2,559.00

Ordinary Council – 26 Aug 2008

Waiving of fees - Maroubra Surf Club - Use of Des Renford Aquatic Centre

 

$2,220.00

Ordinary Council – 26 Aug 2008

Donation - Karitane 3rd Annual Charity Golf Day

 

$500.00

Ordinary Council – 26 Aug 2008

Waiving of fees  - St Spyridons College - banner

 

$2,904.00

Ordinary Council – 26 Aug 2008

Waiving of fees - The Progressive Community of Agiassos - Use of Town Hall

 

$4,160.00

Ordinary Council – 26 Aug 2008

Donation - Tibet to Nepal Bike Ride

 

$500.00

Ordinary Council –

21 October 2008

Waiving of fees – South Maroubra Surf Life Saving Club - Randwick Shield and South Maroubra Junior Carnival

 

$1,853.20

Ordinary Council –

21 October 2008

East Timorese Scholarships - interpreter expenses

 

$5,812.00

Ordinary Council –

21 October 2008

Waiving of fees - South Maroubra Village Green Art Show

 

$235.00

Ordinary Council –

21 October 2008

Waiving of fees - Rainbow Club Australia Inc - Ocean Swim

 

$1,128.50

Ordinary Council –

21 October 2008

Waiving of fees - Coogee Family Fun Day - Goldstein Reserve

 

$16,676.00

Ordinary Council –

21 October 2008

Waiving of fees - Brigidine College Randwick - banner

 

$1,777.00

Ordinary Council –

21 October 2008

Rick Pendelton - Des Renford Aquatic Centre - Waiving of Fees

 

$6,960.00

Ordinary Council –

21 October 2008

Waiving of fees - St Mark's Anglican Church, Malabar - Carols by Candlelight

 

$8,352.00

Ordinary Council –

21 October 2008

Waiving of fees - St Paul's Anglican Church, Coogee - Carols by Candlelight

 

$1,114.10

Ordinary Council –

21 October 2008

Waiving of fees - Matraville Chamber of Commerce - Carols by Candlelight

 

$1,650.00

Ordinary Council –

21 October 2008

Waiving of fees - Express Glass Island Challenge

 

$1,725.30

Ordinary Council –

21 October 2008

Wassell Street Reserve Community Planting

 

$6,000.00

Ordinary Council – 25 November 2008

Waiving of fees - Coogee Surf Carnival

 

$814.10

Ordinary Council – 25 November 2008

Waiving of fees - Epiphany Festival, Yarra Bay

 

$3,871.80

Ordinary Council – 25 November 2008

Waiving of fees - Tamarama Beach to Clovelly Beach Ocean Swim

 

$375.80

Ordinary Council – 25 November 2008

Financial assistance - Australia Day Botany Bay Regatta

 

$750.00

Ordinary Council – 25 November 2008

Waiving of fees - Castellorizian Ladies Auxiliary – Bus Hire

 

$296.40

Ordinary Council – 25 November 2008

South Maroubra Village Green Carols by Candelight

 

$1,274.00

Ordinary Council – 16 December 2008

Financial assistance - Chile Ultra Marathon 

 

$400.00

Ordinary Council – 16 December 2008

Waiving of fees – Indigenous Athletics Coaching Clinic and Charity Fun Run/Walk

 

$834.00

Ordinary Council – 16 December 2008

Financial assistance - Annual Pere Receveur Historic Mass

 

$2,675.20

Ordinary Council – 16 December 2008

The Mayor’s Medal for Academic Excellence

 

$1,500.00

Ordinary Council – 24 Feb 2009

Waiving of fees – Maroubra Swim Club – Maroubra Development Carnival

 

$660.00

Ordinary Council – 24 Feb 2009

Waiving of fees – Suring NSW, the Maroubra Surfers Assoc and Southend Boardriders Inc – boardriders competitions

 

 

$8,775.00

Ordinary Council – 24 Feb 2009

Waiving of fees – Maroubra Boardriders Inc

 

$4,455.00

Ordinary Council – 24 Feb 2009

Waiving of fees – St Catherine’s School banner

 

$3,419.00

Ordinary Council – 24 Feb 2009

Donation – Maroubra Bay Public School canteen renovation

 

$500.00

Ordinary Council – 24 Feb 2009

Waiving of fees – St Mary-St Joseph Primary School banner

 

$1,777.00

Ordinary Council – 24 Feb 2009

Donation – Returned Services League of Australia Coogee Randwick Sub-Branch – hire of public address system for Anzac Day

 

 

$100.00

Ordinary Council – 24 March 2009

Waiving of fees - Coogee to Bondi 5km Ocean Swim

$542.50

Ordinary Council – 24 March 2009

Waiving of fees  - ABC TV Filming

$245.00

Ordinary Council – 24 March 2009

Waving of fees - Banner for Learning Links

$2,807.00

Ordinary Council – 24 March 2009

Waving of fees - Banner for South Coogee Public School Fete

$1,777.00

Ordinary Council – 24 March 2009

Waiving of fees - Banner for Our Lady of the Rosary's Spring Fair

$1,777.00

Ordinary Council – 24 March 2009

Waiving of fees - Banner for Rainbow Street Public School

$1,777.00

Ordinary Council – 24 March 2009

Waiving of fees - Sydney 2009 World Masters Games - Beach Volleyball

$6,556.20

Ordinary Council – 24 March 2009

Financial contribution - Clovelly Childcare's Sustainability Open Day

$450.00

Ordinary Council – 28 April 2009

Waiving of fees – Brigidine College banners

$3,419.00

Ordinary Council – 28 April 2009

Waiving of Fees - Castellorizian Ladies' Auxiliary - Hire of Council's Bus

$290.40

Ordinary Council – 28 April 2009

Waiving of fees - Surfing NSW Womens Surfriders Association

$2,295.00

Ordinary Council – 28 April 2009

Financial assistance - Westpac Rescue Helicopter Service

$2,000.00

Ordinary Council – 28 April 2009

Financial assistance - Cancer Council Relay for Life - equipment hire

$1,000.00

Ordinary Council – 26 May 2009

Waiving of fees - South Maroubra Village Green Art Show

$250.00

Ordinary Council – 26 May 2009

Financial assistance - SHINE for Kids 'Children's Variety Extravaganza'

$1,000.00

Ordinary Council – 26 May 2009

Waiving of fees - Maroubra fun run and oktoberfest

$4,566.80

Ordinary Council – 26 May 2009

Donation - Randwick Petersham Cricket Club

$2,000.00

TOTAL:

 

$177,561.30

 

The amounts shown in the table above reflect the net cost to Council in providing the donation, grant or assistance.  The GST, where applicable, has not been shown because it will be claimed back from the Australian Taxation Office.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 2:           A vibrant and diverse community.

Our community will be proud to be part of our City and celebrate its range of cultures and people.

Direction 2b:         Enrich our range of community services that meet our community’s needs.

Key Actions:         Support the provision of services and facilities to meet the needs of our Target Groups and celebrate the range of cultures and people within Randwick City.

 

Financial impact statement

 

Council has allocated $182,000 in the 2008-09 budget for contingencies.  

 

 

 

Recommendation

 

That the report be received and noted.

 

 

Attachment/s:

 

Nil