Works Committee Meeting














Tuesday 12 May 2009










Administrative Centre 30 Frances Street Randwick 2031

Telephone: 02 9399 0999 or

1300 722 542 (for Sydney metropolitan area)

Fax:02 9319 1510













Works Committee

12 May 2009













5 May 2009


Works Committee Meeting


Notice is hereby given that a Works Committee Meeting of the Council of the City of Randwick will be held in the Council Chamber, Town Hall, 90 Avoca Street, Randwick, on Tuesday, 12 May 2009 at 6:00pm.


Committee Members:           The Mayor, B Notley-Smith, Andrews (Chairperson), Belleli (Deputy Chairperson), Bowen, Hughes, Matson, Matthews, Nash, Procopiadis, Seng, Smith, Stevenson, Tracey, White & Woodsmith


Quorum:                           Eight (8) members.


NOTE:    At the Extraordinary Meeting held on 28 September 2004, the Council resolved that the Works Committee be constituted as a committee with full delegation to determine matters on the agenda.


Apologies/Granting of Leave of Absences 


Confirmation of the Minutes  

Works Committee Meeting - 14 April 2009


Declarations of Pecuniary and Non-Pecuniary Interests


Address of Committee by Members of the Public


Urgent Business


Works Reports

W12/09     Chifley Reserve - Temporary Lease

W13/09     Request to Purchase Wheelchair for Council Beaches    


Closed Session



Notice of Rescission Motions




Ray Brownlee

General Manager

Works Committee

12 May 2009




Works Report No. W12/09



Subject:                  Chifley Reserve - Temporary Lease

Folder No:                   F2009/00086

Author:                   Joe Ingegneri, Co-ordinator Engineering Services      




Council have been approached by Ancon Drilling requesting to lease land for a storage compound for their equipment.  Ancon Drilling is a sub contractor working on the Botany Bay Cable Project on behalf of Energy Australia.




A key component of the Botany Bay Cable Project is the laying of the cable across Botany Bay.  The project involves horizontal directional drilling from land near the bus terminus at La Perouse to approximately 200m into the bay.  This work will take up to 12 months to complete.


The horizontal directional drilling will be carried out by a Melbourne contractor, Ancon Drilling, acting as a sub contractor to Energy Australia.  To conduct the work, they will require a significant amount of plant and equipment.  However, the equipment will not be used all of the time. The work site at La Perouse is not large enough to store all the plant and equipment needed for this work. 


Randwick Council has been approached by the contractor enquiring whether land can be leased to store their idle plant and equipment.  They have requested for at least 1000m2 of land and that it be leased for at least 6 months.


A suitable site to store the plant and equipment is Chifley Reserve.  Chifley Reserve is currently not fully utilised.  Chifley Reserve needs major remediation work, however, this work will not commence for some time.


The storage of equipment in Chifley Reserve will have a relatively low impact to adjacent residents.  The contractor will erect temporary fencing around the leased area. A lease fee will be charged for the storage.  Any agreement will require that the land be restored to pre lease conditions or that compensation be paid for any damage to Chifley Reserve.


The terms and quantum of the lease will need to be negotiated with the contractor.


Relationship to City Plan


The relationship with the City Plan is as follows:


Outcome:  6 A Liveable City.

Direction:  6a. Our public assets are planned, managed and funded to meet the community expectations and defined levels of service.


Financial impact statement


Should a satisfactory lease be agreed, the lease will provide revenue to Council.  The amount of revenue is subject to agreement by both parties.





An opportunity exists to lease approximately 1000m2 of land in Chifley Reserve to Ancon Drilling during their work on the Botany Bay Cable Project.  The terms of the lease including the lease fee will need to be negotiated.





That the General Manager be given authority to negotiate a lease agreement for the use of approximately 1000m2 of land for approximately 6 months with Ancon Drilling to store major plant and equipment in Chifley Reserve.








Works Committee

12 May 2009




Works Report No. W13/09



Subject:                  Request to Purchase Wheelchair for Council Beaches

Folder No:                   F2009/06574

Author:                   Hayley Segedin, Acting Co-ordinator Landscape Design     




Council has received correspondence from a local resident, requesting that it considers the purchase of a wheelchair, specifically designed to mobilize persons across sand and in water, and so that it is accessible for use by the community, at beaches within Council's LGA, in particular Maroubra Beach.


The aim of purchasing the wheelchair is to provide accessibility, comfort and enjoyment, largely for the elderly and those with a disability in the community. This report investigates if the purchase of such wheelchair is a feasible option, in regards to the implementation and management of this facility as a service for the community.




On March 25 2009, a letter was received by Council from Ms Carolyn Nurmi, requesting that Council consider the purchase of a special designed wheelchair, called the Freewheeler Beach Wheelchair for the purpose of enabling her friend access onto the sand and in the water, at Maroubra Beach.




While it is envisaged that the most highly visited beaches in Council's local government area would benefit from the potential use and demand of such a wheelchair, Council would need to take into account several issues associated with the implementation and ongoing management of this facility.


Prior to the purchase of such wheelchair, Council would be required to determine the measure of demand for this facility. In the past, both Council's Access Advisory Committee and Council's Lifeguard Services have not received requests for the use of such wheelchairs. However it may be required that Council carry out a survey asking feedback from local stakeholder groups as well as visitors to the beach, to determine the extent of interest and measure of demand within the community. Alternatively, Council could initially purchase one chair to monitor the demand, and if this is the case, then funds to purchase additional wheelchairs could be earmarked in future budgets. 


Another issue that Council would need to consider is the possibility of allocating additional lifeguards, or at least Council staff to allow for the time taken to access the wheelchair from storage, and for the possibility of facilitating the person using the chair. This would be particularly necessary during busy periods, when the beaches are heavily populated and safety demands on lifeguards are high. 

In addition, all lifeguards (and other relevant Council staff) would need to undertake training to gain skills necessary to facilitate this task. This would include manual handling training, however this training is mandatory, and in accordance with Council’s Occupational Health and Safety policy. This training has proved useful for Council staff, which assists users of a recently purchased water wheelchair, at
Clovelly Beach. The water wheelchair differs to the Freewheeler Beach Wheelchair, as it only allows users to access the water from the existing footpaths and ramps at the beach.

Council would also need to consider the allocation of storage for such wheelchairs, as the location would need to be in close proximity to the beach and within close access to existing infrastructure such as ramps/footpaths and toilets facilities.


Furthermore, it should be noted that if Council were to make provision for this facility, it would need to carry out an education and advertising campaign, to encourage and promote the use of this facility within local community and for visitors, by using means such as signage, media releases, community newsletters and posters.


Relationship to City Plan


The relationship to the City Plan is as follows:


Outcome 2: A vibrant and diverse community.

Directions 2a: Maintain our current understanding of our community needs.

Directions 2b: Enrich our range of community services that meet our community needs.

Financial impact statement


The cost for the purchase the Freewheeler Beach Wheelchair is $4,240.


The total cost to purchase three wheelchairs – one each for Clovelly, Coogee and Maroubra Beaches is $12,720.

There is no available funding allocated in Council's 2009/10 draft budget for the purchase of this item, however funds could be earmarked for in future budgets.




The purchase of the Freewheeler Beach Wheelchair is a feasible option, if Council undertakes the appropriate measures to implement and management the facility. Such measures include the allocation of adequate and available staff resources, monitoring demand and usage of the wheelchair, providing appropriate infrastructure and storage of the wheelchair, and promotion and advertising of the facility.





That Council consult its Access Advisory Committee prior to allocating funds in future budgets to purchase the Freewheeler Beach Wheelchair for Clovelly, Coogee and Maroubra beaches, and to ensure that the appropriate measure are undertaken to successfully implement and manage this facility.






Brochure for the Freewheeler Beach Wheelchair






Brochure for the Freewheeler Beach Wheelchair

Attachment 1