Ordinary Council Meeting

 

Supplementary BUSINESS PAPER

 

 

 

 

 

 

 

 

 

 

 

Tuesday 24 March 2009

 

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 02 9399 0999 or

1300 722 542 (for Sydney metropolitan area)

Fax:02 9319 1510

general.manager@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Ordinary Council

24 March 2009

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

24 March 2009

 

 

Ordinary Council Meeting

 

 

Notice is hereby given that an Ordinary Council Meeting of the Council of the City of Randwick will be held in the Council Chamber, Town Hall, 90 Avoca Street, Randwick, on Tuesday, 24 March 2009 at 6:00 pm.

 

 

 

 

MM12 /09  Waiving of Fees - Coogee to Bondi 5km Ocean Swim

MM13/09   Request to Waive Fees to Film - ABC TV

MM14/09   Waving of Fees - Banner for Learning Links

MM15/09   Waving of Fees - Banner for South Coogee Public School Fete

MM16/09   Waiving of Fees - Banner for Our Lady of the Rosary's Spring Fair

MM17/09   Waiving of Fees - Banner for Rainbow Street Public School

MM18/09   Sydney Children's Hospital - Request for Council Support for Gold Week 2009

MM19/09   Waiving of Fees - Sydney 2009 World Masters Games - Beach Volleyball

MM20/09   Supporting installation of photovoltaic (solar) panels at Clovelly Lifesaving Club

MM21/09   Supporting Clovelly Childcare's Sustainability Open Day in May, 2009            

 

 


Ordinary Council

24 March 2009

 

 

 

Mayoral Minute No. MM12/09

 

 

Subject:                  Waiving of Fees - Coogee to Bondi 5km Ocean Swim

Folder No:                   F2004/08286

Author:                   Councillor Notley-Smith, Mayor     

 

Introduction

 

An application has been received from Ms Joanna Kyriazakos, the organiser of the ‘Coogee to Bondi 5km Paddler Assisted Ocean Swim.’  The swim is being held on Sunday 26 April 2009, commencing at Coogee Beach and finishing at Bondi Beach.  It is expected that there will be approximately 150 participants.

 

Issues

 

The organiser advises that this event was held in 2002, 2003 and 2008.  Due to popular demand it has again been planned for this year as there has been a surge of interest for endurance swims due to a substantial growth in the ocean swimming community.

 

Ms Kyriazakos is requesting Council to waive the fees for the event including the associated administrative fees.  An entry fee of $70.00 will be charged to each competitor to better meet the costs of staging such an event.  Any money left over will be donated to the Volunteer Coast Guard.   Council’s fees include:

 

Application fee                                         $135.00

Hire of lifeguard @ $89.90 p/h x 4        $359.60

Hire of Jet Ski (1 hour)                               $  47.90

Total                                                      $542.50

 

The water safety for this event will be supplied by Randwick City Council from Coogee Beach to the north of Clovelly Bay where Waverley Council lifeguards will take over.

 

Financial impact statement

 

In the event that Council accepts the report recommendation, the direct financial implication to Council will be $542.50 which will be funded from the 2008/09 Contingency Fund.

 

Conclusion

 

It is considered that the ‘Coogee to Bondi 5km Paddler Assisted Ocean Swim’ is a worthwhile event and it is recommended that costs be allocated to cover the associated fees.

 

Recommendation

 

That:

 

a)     Council vote $542.50 to cover the fees associated with the Coogee to Bondi 5km Paddler Assisted Ocean Swim and funds be charged to the 2008/09 Contingency Fund;

 

b)     The event organiser undertake to appropriately and prominently acknowledge and promote Council’s contribution prior to and during the event; and

 

c)     The Mayor or his representative be given the opportunity to address the event on behalf of Council.

 

Attachment/s:

 

Nil

 

 


Ordinary Council

24 March 2009

 

 

 

Mayoral Minute No. MM13/09

 

 

Subject:                  Request to Waive Fees to Film - ABC TV

Folder No:                   F2004/07608

Author:                   Councillor Notley-Smith, Mayor     

 

Introduction

An application has been received from Ms Jane Prince, ABC TV, Children’s Department seeking the waiving of fees to conduct filming at Clovelly Beach.

 

Issues

 

The ABC would like to film a segment of their show Play School.  They would like to film the Under 6/7’s Clovelly Nipper activities.  Ms Prince has advised:

 

“The filming would not be used for commercial purposes.  It is solely for childrens education.  We would like to request a fee waiver as we have no budget for fees.  The ABC makes no money from our filming, they are solely for childrens education.  It would show the children and the area in a very positive light. “ 

 

As the nipper season has now finished, the Clovelly Surf Life Saving Club have agreed to bring some kids down to the beach to run through their normal nipper day activities.

 

The following fees include:

 

Application Fee:                                       $135.00

Low Impact Filming Fee (1 hour)                  $110.00

Total:                                                     $245.00

 

Financial impact statement

 

Should Council accept the report recommendation the financial implication to Council is $245.00.  Currently, there are sufficient funds in the 2008/09 Contingency Fund to cover these fees.

 

Recommendation

 

That:

 

a)     Council vote $245.00 to cover the fees associated with filming for the ABC TV and that the funds be allocated from the 2008/09 Contingency Fund; and

 

b)     the producer of the show undertake to appropriately and prominently acknowledge and promote Council’s contribution to the filming.

 

Attachment/s:

 

Nil

 

 


Ordinary Council

24 March 2009

 

 

 

Mayoral Minute No. MM14/09

 

 

Subject:                  Waving of Fees - Banner for Learning Links

Folder No:                   F2004/06257

Author:                   Councillor Notley-Smith, Mayor     

 

Introduction

 

Correspondence has been received from Ms Cheryl Staddon, Marketing Manager for Learning Links, a non-profit children’s charity established in 1972 to help children who have learning difficulties.

 

Issues

 

Ms Staddon advises that Learning Links raises funds to help children from birth to 18 years by offering a range of services at six branches across Sydney. These services are for school age children living in the eastern suburbs who are struggling to read and write. The services include full assessment programs including Psychometric, Academic, Special Provisions, Speech and Language, Literacy and Occupational Therapy; Reading for Life and the Ronald McDonald Learning Program.

 

The Learning Links Association is reliant on donations and needs to continue to raise awareness in the local community about its services to ensure continued support.

 

Costing as follows:

 

Application fee                                  $  135.00

Installation and removal of banner        $  612.00

Display of Banner @ $515.00 p/w  $2,060.00

   X four (4) weeks                                          

Total:                                                     $2,807.00

 

Financial impact statement

 

Should Council accept the report recommendation, the financial implication to Council is $2,807.00 and there are currently sufficient funds in the 2008/09 Contingency Fund to cover this contribution.

 

Conclusion

 

It is considered that Council should vote to waive the fees associated with the hanging of this banner and funds be allocated from the 2008/09 Contingency Fund.

 

Recommendation

 

That:

 

a)     the fees associated with the installation and dismantling of a banner be waived         and $2,807.00 be allocated from the 2008/09 Contingency Fund; and

 

b)     the organiser undertakes to appropriately and prominently acknowledge and      promote Council’s contribution.

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council

24 March 2009

 

 

 

Mayoral Minute No. MM15/09

 

 

Subject:                  Waving of Fees - Banner for South Coogee Public School Fete

Folder No:                   F2004/06257

Author:                   Councillor Notley-Smith, Mayor     

 

Introduction

 

A request has been received from the South Coogee Public School P & C seeking the waiving of fees associated with the installation of a banner at the intersection of Arden Street and Malabar Road, South Coogee.  The banner will advertise the school’s fete to be held on 14 November 2009.

 

Issues

 

South Coogee Public School would like to display their banner to advertise their fete and invite members of the community to attend.

 

Costing as follows:

 

Application fee                                                                  $  135.00

Installation and removal of banner                                 $  612.00

Hire of banner poles @ $515.00 per week

    x two (2) weeks                                                            $1,030.00

Total:                                                                              $1,777.00

 

Financial impact statement

 

Should Council accept the report recommendation, the financial implication to Council is $1,777.00 which will be charged to the 2008/09 Contingency Fund.

 

Conclusion

 

It is considered that Council should vote to waive the fees associated with the installation and dismantling of the banner and that the funds be allocated from the 2008/09 Contingency Fund.

 

Recommendation

 

That:

 

a)     the fees associated with the installation and dismantling of a banner be waived         and $1,777.00 be allocated from the 2008/09 Contingency Fund; and

 

b)     the organiser undertakes to appropriately and prominently acknowledge and      promote Council’s contribution prior to and during the fete.

 

Attachment/s:

 

Nil

 

 


Ordinary Council

24 March 2009

 

 

 

Mayoral Minute No. MM16/09

 

 

Subject:                  Waiving of Fees - Banner for Our Lady of the Rosary's Spring Fair

Folder No:                   F2004/06257

Author:                   Councillor Notley-Smith, Mayor     

 

Introduction

 

A request has been received from Ms Mandy Dwyer, President of the Parent and Friends Association, Our Lady of the Rosary.  Ms Dwyer is seeking the waiving of fees associated with the installation of a banner to advertise their Spring Fair on 27 September 2009. 

 

Issues

 

Our Lady of the Rosary would like to display their banner to advertise their Spring Fair and invite members of the community to attend.

 

Costing as follows:

 

Application fee                                                                  $  135.00

Installation and removal of banner                                 $  612.00

Hire of banner poles @ $515.00 per week

    x two (2) weeks                                                            $1,030.00

Total:                                                                              $1,777.00

 

Financial impact statement

 

Should Council accept the report recommendation, the financial implication to Council is $1,777.00 which will be charged to the 2008/09 Contingency Fund.

 

Conclusion

 

It is considered that Council should vote to waive the fees associated with the installation and dismantling of the banner and that the funds be allocated from the 2008/09 Contingency Fund.

 

Recommendation

 

That:

 

a)     the fees associated with the installation and dismantling of a banner and the    hire of Council’s banner poles by Our Lady of the Rosary be waived and      $1,777.00 be allocated from the 2008/09 Contingency Fund; and

 

b)     the organiser undertakes to appropriately and prominently acknowledge, and     promote Council’s contribution prior to and during the Spring Fair.

 

Attachment/s:

 

Nil

 

 


Ordinary Council

24 March 2009

 

 

 

Mayoral Minute No. MM17/09

 

 

Subject:                  Waiving of Fees - Banner for Rainbow Street Public School

Folder No:                   F2004/06257

Author:                   Councillor Notley-Smith, Mayor     

 

Introduction

 

A request has been received from the Rainbow Street Public School Parents and Friends Association.  The school is seeking the waiving of fees associated with the installation of a banner advertising the school’s Car Boot fundraising event.

 

Issues

 

Rainbow Street Public School is a small school and the Parents and Friends are striving to improve the school’s facilities and the Car Boot Sale is one of their major fundraising activities.  By placing a banner on the corner of Alison Road and Doncaster Avenue, Randwick the school hopes to maximise exposure to the fundraising day, adding to its success. 

 

Costing is as follows:

 

Application fee                                                                  $  135.00

Installation and removal of banner                                 $  612.00

Hire of banner poles @ $515.00 per week

    x two (2) weeks                                                            $1,030.00

Total:                                                                              $1,777.00

 

Financial impact statement

 

Should Council accept the report recommendation, the financial implication to Council is $1,777.00 and there are currently sufficient funds in the 2008/09 Contingency Fund to cover this contribution.

 

Conclusion

 

It is considered that Council should vote to waive the fees associated with the installation and dismantling of the banner and that the funds be allocated from the 2008/09 Contingency Fund.

 

Recommendation

 

That:

 

a)     the fees associated with the installation and dismantling of a banner for the     Rainbow Street Public School (on the flagpole on the corner of Alison Road and        Doncaster Avenue, Randwick), be waived and $1,777.00 be allocated from the   2008/09 Contingency Fund; and

 

b)     the fundraising event organiser undertakes to appropriately and prominently      acknowledge and promote Council’s contribution prior to and during the event.

 

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council

24 March 2009

 

 

 

Mayoral Minute No. MM18/09

 

 

Subject:                  Sydney Children's Hospital - Request for Council Support for Gold Week 2009

Folder No:                   F2004/06540

Author:                   Councillor Notley-Smith, Mayor     

 

Introduction

 

A request has been received from the Sydney Children’s Hospital asking for Council’s support in various activities to promote its annual Gold Week campaign in an attempt to raise over $600,000.00 for the hospital.

 

The Sydney Children’s Hospital would like to display their banner to advertise Gold Week at four different locations from 25 May through to 5 June 2009. In addition, they have requested that donations be raised at staff functions, Gold Week merchandise be sold at various Council locations and finally that we promote the event on our website.

 

Issues

 

There will be no financial impact from the raising of donations, selling of merchandise or promoting the event on Council’s website. However, costings for the banners are as follows:

 

Application fee                                                                  $   135.00

Installation and removal of four banners                         $2,448.00

Hire of four banner poles @ $515.00 per week

    x two (2) weeks                                                            $4,120.00

Total:                                                                              $6,703.00

 

Financial impact statement

 

Should Council accept the report recommendation, the financial implication to Council is $6,703.00 which will be charged to the 2008/09 Contingency Fund.

 

Conclusion

 

Council’s support of Gold Week will further strengthen the long term partnership between Council and the Sydney Children’s Hospital. The hospital provides a vital service to our local community and Council should contribute towards such a worthy cause.

 

Recommendation

 

That Council supports the Sydney Children’s Hospital in promoting their annual Gold Week 2009 Campaign by:

 

a)     displaying their banner advertising Gold Week at four different locations    throughout the City from 25 May through to 5 June 2009;

 

b)     raising donations at staff functions;

 

c)     selling Gold Week merchandise at various Council locations; and

d)     promoting the event on Council’s website.

 

Attachment/s:

 

Nil

 

 


Ordinary Council

24 March 2009

 

 

 

Mayoral Minute No. MM19/09

 

 

Subject:                  Waiving of Fees - Sydney 2009 World Masters Games - Beach Volleyball

Folder No:                   F2004/08302

Author:                   Councillor Notley-Smith, Mayor     

 

Introduction

 

Correspondence has been received from Mr Rod Dowler, Group Manager – Marketing, Sydney 2009 World Masters Games Organising Committee (SWMGOC) requesting the waiving of fees to hire Maroubra Beach to conduct a six (6) day beach volleyball event from 12 to 17 October 2009. 

 

Issues

 

A Director of City Services Report No CS19/08 went to Council on 24 June 2008 and it was recommended that:

 

“the applicant be advised that Council gives its “in principle approval” to the organisers of the Beach Volleyball event at Maroubra Beach in October 2009, subject to the applicant complying with any conditions of approval that may be imposed once the event is processed.”

 

Mr Dowler in his request to waive the associated fees, has advised Council that:

 

“The Games is an opportunity for the City of Randwick to be showcased to a wide sporting audience. The Beach Volleyball competition, to be held at Maroubra Beach, will bring an influx of visitors.  The staging of the World Masters Games also provides Randwick City Council with the ability to be recognised as a supporter of healthy active lifestyles, regardless of age or stage of life, and offers opportunities to promote the sporting ethic of the area. A strong working relationship between Randwick City Council and SWMGOC will contribute significantly to the success of the overall Games.”

 

Fees are as follows:

                   

Application Fee                                         $  300.00

Beach Hire Fee (11 October)(bump in)          $  432.20

Beach Hire x 5 days @ $1,045.00 p/d           $5,225.00

(12–16 October - actual event)

Waste Remove (10) sulo bins @ $59.90 p/b   $  599.00

Total:                                                     $6,556.20

 

Financial impact statement

 

Should Council accept the report recommendation, the financial implication to Council is $6,556.20.  There are currently sufficient funds in the 2008/09 Contingency Fund to cover this contribution.

 

Conclusion

 

It is considered that this event would be very beneficial to the local residents and businesses in the community.

 

 

Recommendation

 

That:

 

a)     the fees associated with the Sydney 2009 World Master Games – Beach Volleyball at Maroubra Beach be waived and $6,556.20 be allocated from the 2008/09 Contingency Fund;

 

b)     the event organiser undertakes to appropriately and prominently acknowledge and promote Council’s contribution prior to and during the event; and

 

c)     the Mayor or his representative be given the opportunity to address the event on behalf of Council.

 

Attachment/s:

 

Nil

 

 


Ordinary Council

24 March 2009

 

 

 

Mayoral Minute No. MM20/09

 

 

Subject:                  Supporting installation of photovoltaic (solar) panels at Clovelly Lifesaving Club

Folder No:                   F2005/00230

Author:                   Councillor Notley-Smith, Mayor     

 

Introduction

 

This report is seeking Council support for the installation of photovoltaic solar panels at Clovelly Lifesaving Club.

 

Issues

 

Clovelly Lifesaving Club is undertaking a number of energy efficiency measures to reduce energy consumption and curb greenhouse gas emissions. Late in 2008, Clovelly Lifesaving Club wrote to Council seeking support for the installation of solar panels on the roof of their club.  While eligible for part funding of this worthwhile initiative, the Club will not necessarily be able to provide all of the costs involved in installing solar panels on their building.

 

To this end I would like to propose that Council supports the installation of the solar panels up to an amount equal to 25 percent of the project costs.

 

Financial impact statement

 

It is recommended that council provide one quarter of the funding for the installation of solar panels to a maximum of $6,500 with the funding to be provided from the Climate Change budget of the Environmental Levy Program.

 

Conclusion

 

This is a commendable project for Council to support with an important volunteer organisation providing valuable services to the community.

 

Recommendation

 

That Council agrees to fund 25 percent of the project costs to a maximum of $6,500 for the installation of solar panels at the Clovelly Lifesaving Club.

 

Attachment/s:

 

Nil

 

 


Ordinary Council

24 March 2009

 

 

 

Mayoral Minute No. MM21/09

 

 

Subject:                  Supporting Clovelly Childcare's Sustainability Open Day in May, 2009

Folder No:                   F2005/00872

Author:                   Councillor Notley-Smith, Mayor     

 

Introduction

 

To seek Council’s support of a number of environmental initiatives for Clovelly Childcare.

 

Issues

 

Clovelly Childcare have written to Council seeking support for a range of environmental initiatives underway to reduce the centre’s environmental impact by reducing energy and water consumption, reducing waste and increasing recycling efforts.

 

The Centre is running a Sustainability Open Day in May, 2009 to showcase their efforts and to increase the awareness of sustainability issues and actions that families and their children can take to help the environment. I will be attending on the day to represent Council and support the Childcare Centre. The event will be publicised widely.

 

I am proposing that we support the Centre’s sustainability initiatives with the supply of 2 compost bins and 2 worm farms and an amount of tubestock from our Community Nursery for planting within their grounds or to go to the families for planting in their own gardens and the support of local habitat.

 

Financial impact statement

 

It is recommended that council provide the items referred to above to a total cost of $450 from the 2008/09 contingency fund.

 

Conclusion

 

Clovelly Childcare Centre is gaining a reputation for its sustainability efforts aimed at lessening their environmental impacts. This is being done through education and local actions that extend from the children, through to their parents and on to the local community. This is a worthwhile level of support to provide as they continue their own initiatives.

 

Recommendation

 

That Council agrees to provide support to the value of $450 for the Clovelly Childcare Centre’s sustainability initiatives and that this amount be funded from the 2008/09 Contingency Fund.

 

Attachment/s:

 

Nil