Works Committee Meeting

 

  BUSINESS PAPER

 

 

 

 

 

 

 

 

 

 

 

Tuesday 2 December 2008

 

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 02 9399 0999 or

1300 722 542 (for Sydney metropolitan area)

Fax:02 9319 1510

general.manager@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Works Committee

2 December 2008

 

 

 

 

25 November 2008

 

Works Committee Meeting

 

Notice is hereby given that a Works Committee Meeting of the Council of the City of Randwick will be held in the Council Chamber, Town Hall, 90 Avoca Street, Randwick, on Tuesday, 2 December 2008 at 6:30 p.m.

 

Committee Members:           The Mayor, B Notley-Smith, Andrews (Chairperson), Belleli (Deputy Chairperson), Bowen, Hughes, Matson, Matthews, Nash, Procopiadis, Seng, Smith, Stevenson, Tracey, White & Woodsmith

 

Quorum:                           Eight (8) members.

 

NOTE:    At the Extraordinary Meeting held on 28 September 2004, the Council resolved that the Works Committee be constituted as a committee with full delegation to determine matters on the agenda.

 

Apologies/Granting of Leave of Absences 

Confirmation of the Minutes  

Works Committee Meeting - 11 November 2008

Declarations of Pecuniary and Non-Pecuniary Interests

Address of Committee by Members of the Public

Urgent Business

Works Reports

W27/08     Tree Management Technical Manual

W28/08     Bardon Park - Report in response to Development Condition

W29/08     Extension of Alcohol Free Zones, Coogee

W30/08     Non smoking advisory signage    

 

Closed Session

 

Nil

 

Notices of Rescission Motions

 

Nil

 

…………………………………………………….

Ray Brownlee

General Manager


Works Committee

2 December 2008

 

 

 

Works Report No. W27/08

 

 

Subject:                  Tree Management Technical Manual

Folder No:                   F2004/07359

Author:                   Bryan Bourke, Tree Management Officer     

 

Introduction

 

As part of the suite of strategic planning and management documents comprising Council’s tree management and maintenance policies and procedures, Council’s Tree Management Officer has drafted a Tree Management Technical Manual which aims to consolidate the range of practices involved in tree management.

 

Issues

 

Randwick City Council has a very important resource in its trees and, as with the management of any resource, there are significant problems associated with the maintenance and retention of trees growing within the urban environment.

 

Trees are potentially the largest and most significant elements in the urban landscape. As such, they provide the greatest opportunity to define and develop a particular identity and character for the City, as well as being a source of shade and shelter, a provider of habitat and food source for native birds and other wildlife and providing a number of other environmental and commercial benefits – including enhanced property values.

 

Council is therefore committed to the protection and enhancement of this very valuable natural resource, while at the same time recognising that urban development presents a range of challenges and opportunities requiring careful planning and increasingly professional arboricultural management.

 

In order to protect these valuable assets, Randwick City Council has adopted a suite of management documents, including a Tree Preservation Order (TPO), Street Tree Masterplan, Street Tree Identification Manual and a Register of Significant Trees. 

 

These documents are the primary regulatory tools used to provide protection to nominated trees throughout the City and for ensuring that these assets continue to remain significant contributors to the landscape, while at the same time recognising that they help define the unique character of the Randwick City area.

 

To help coordinate and facilitate the proper management of trees on both public and private property and to ensure that appropriate tree care standards are complied with in the maintenance and management of tree assets, Council has drafted this Tree Management Technical Manual.

 

This manual is intended to be used as both a regulatory and reference document by Council officers, Council operational staff, contractors, property owners, strata managers and developers in relation to all tree management and maintenance procedures and issues.

 

It defines the technical standards and Specifications necessary for the proper management of trees, particularly in relation to urban development and construction works, while at the same time providing recommendations for a range of works associated with tree management in the urban environment.

 

These procedures are particularly important in determining whether practises such as root pruning and/or the installation of root barriers are feasible when large Council tree assets are causing serious and increasing root damage to private property.  In situations such as this there needs to be a recognised and justifiable methodology applied which balances Council’s liability exposure with the recognised significance of important public tree assets. 

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome10:       A Healthy Environment.

Direction 10a:    Council is a leader in fostering environmentally sustainable practices.

Key Action:       Develop and implement policies, programs and strategies to manage environmental risks and impacts.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

At present there is no single document available to Councillors, Council officers, property owners, developers and other stakeholders that details all the procedures and standards required for the proper care and maintenance of tree assets.

 

Council protects a variety of tree species and native vegetation through the provisions of its Tree Preservation Order 2005 and a range of Federal and State legislation, but is relatively ad hoc in providing and stipulating best practice procedures and specifications for tree management.  The best and most efficient method of addressing this issue is to provide a stand alone document that provides the technical standards and specifications necessary to undertake the range of tasks associated with tree work.

 

This document can be utilised by developers and property owners to guide them in the protection and maintenance of trees within their properties, while at the same time providing direction for Council staff working within proximity to trees or assessing the tree protection measures required throughout the development application process.  It provides detailed advice on the process for tree removal/pruning as well as highlighting the provisions of the relevant Australian Standard to be adhered to when undertaking such works. It also provides a comprehensive tree planting and maintenance Specification which can be utilised by both property owners and Council staff/contractors to help ensure that newly planted trees receive the best possible formative care and maintenance.  It also provides advice on recommended tree and shrub species that complement those nominated within Council’s Street Tree Masterplan as well as providing guidance and recommendations on managing trees on development sites.

 

It nominates the requirements and standards necessary in the provision of professional tree reports as well as providing details on arboricultural organisations that provide that service and details the provisions of Council’s Tree Preservation Order and provides examples of the relevant documents required to be lodged with Council for tree work approval. Added to that are explanations of how Council officers calculate the amenity value of trees as well as a generic example of how to calculate the critical root zone and primary root zone areas of trees.

 

All these components ensure that this is an appropriately comprehensive and practical tree management manual that can be utilised by a broad range of stakeholders and professionals within the Randwick LGA and that tree assets within the City are maintained and managed as professionally as possible.

 

It is envisaged that once adopted the manual would be made available to all property owners and developers who lodge a Development Application with Council in order to ensure that they are aware of the protocols involved in the retention and proper management of trees on development sites.

 

Recommendation

 

That the Randwick City Council Tree Management Technical Manual be adopted.

 

 

Attachment/s:

 

1.View

Randwick City Council Tree Management Technical Manual

(under separate cover)

 

 

 

 


Works Committee

2 December 2008

 

 

 

 

Works Report No. W28/08

 

 

Subject:                  Bardon Park - Report in response to Development Condition

Folder No:                   F2005/00119

Author:                   Mark Shaw, Manager Technical Services     

 

Introduction

 

In early 2007 Randwick City Council submitted a development application to upgrade Bardon Park, Coogee. On the 24 April 2007 the development application was approved. The approval allowed the following works to be undertaken:

 

“Installation of three 18 metre height light towers to allow for use of Bardon Park for organised sports training until 7.30 pm on Tuesdays and Thursdays.”

 

The conditions of consent for this approval were rigorous and specific. The conditions of consent included the following requirements:

 

·           The impact of the use on the physical condition of the reserve and the impact on the surrounding neighbourhood are to be monitored and reported to Council 12 months after the commencement of use.

 

·           Traffic and parking impacts are to be monitored by Council’s Officers, for a period of 12 months after the commencement of use.

 

This report responds to the above conditions of consent for the development approval.

 

Issues

 

Background

Bardon Park is located on the corner of Mount and Bream Streets with the Coogee Croquet fields situated on the eastern end of the park. It is a designated off-leash dog park.

 

In early 2007 Council submitted a development application to install lights in Bardon Park Coogee so the park could be used for training by organised sport.

 

As required by the Environmental and Assessment Act 1979 appropriate processes were followed in the determination of the development application.  As a result of this application the development assessors received a number of submissions objecting to the installation of the lighting towers and use of the park by sporting organisations.  In response to these objections and as part of the development assessment approval a number of development conditions were applied to the consent. These include limitations on the age group using the park for training, the time that the lights are allowed to be on and also required that no line markings or goal posts were to be installed.

 

Monitoring of impact of use:

 

As stated earlier one of the conditions of consent was as follows:

 

The impact of the use on the physical condition of the reserve and the impact on the surrounding neighbourhood are to be monitored and reported to Council 12 months after the commencement of use.

 

The Council’s customer service requests and record system monitors complaints that are received by Council.

 

In the case of Bardon Park a search of Council records for the period since the development approval has been in place has been undertaken. This search indicated that complaints relevant to use of the park and potentially the subsequent impact on the community had been received.

 

Impact on neighbourhood

Complaint 1 - Man playing golf

Issue resolved.  

 

Complaint 2 – Dog owners not removing faeces

Ongoing issue in all dog leash free parks – ongoing monitoring by Council required.

 

Complaint 3 – Adults playing on fields

Only complaint in regards to adults playing on field.  It is unclear if this was a club organised activity. Adults are allowed to play unorganised games in Bardon Park.

 

Complaint 4 – Intimidation of local residents by organised sport.

Only complaint of intimidation by organised sport.

 

Complaint 5 – Contravention of condition by extra players and supervisors using Bardon Park.

Council advised Club of alleged contravention and reinforced conditions of consent.

 

Complaint 6 – Monopolising fields on Sunday

Only complaint of organised sport using field on Sunday.

 

Complaints 7-10 – Leash-free Park

Bardon Park is an off-leash dog park. In the October Council meeting a report went to Council that included a regulation that would have prohibited “Dogs on the playing fields of Bardon Park”.  However, as correctly highlighted by a number of stakeholders, there were no marked fields allowed at Bardon Park and therefore the regulation could not apply.

 

Therefore Bardon Park’s status as a dog leash-free park has not changed and dogs can be leash-free at any time. This has resolved objections by a number of stakeholders who did not want the leash-free status of the park to be altered.

 

Impact on physical condition of park

The operational section (Infrastructure Services) of Council that maintains Bardon Park has been monitoring the condition of the park and has advised that the use of the park for training by junior players has not impacted on the condition of the field.

 

Impact on traffic and parking

No complaints have been received in regards to increased traffic or parking problems in the vicinity of Bardon Park since the development approval. The changes seem to be minimal as the lights are only used for 4 hours per week.

 

 

 

 

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 5:       Excellence in recreation and lifestyle opportunities.

Direction 5a:      Maximise opportunities for residents and visitors to enjoy both active and passive open space uses.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

The complaints received relevant to impact on neighbourhood, traffic, parking and the physical condition of the park have been minimal.

 

Recommendation

 

That the report be received and noted.

 

Attachment/s:

 

 

 

 


Works Committee

2 December 2008

 

 

 

Works Report No. W29/08

 

 

Subject:                  Extension of Alcohol Free Zones, Coogee

Folder No:                   F2005/00873

Author:                   Mark Shaw, Manager Technical Services     

 

Introduction

 

At its Ordinary Council meeting held on 26 August 2008, Council resolved:

                

(Belleli/Andrews) that:

 

a)    the existing Alcohol Free Zones as per Schedule 1, be re-established within Randwick City for a period of three years, expiring on the 18 October 2011;

 

b)    a process of public consultation be undertaken in the communities around the following locations to determine whether specific examples of drinking on the streets are available to be put forward to argue for or against establishing an alcohol free zone in those areas:

 

·      Baden Street, Coogee

·      Bream Street, Coogee between Mount and Brook Streets

·      Mount Street, Coogee between Abbott and Bream Streets

·      Bardon Park Lane between Bream Street and Leeton Avenue

·      The Coast Walk footpath;

 

c)    a report come back to council on options for enforcing the alcohol free zones designated in Randwick City, including council’s rangers and the police working together.

 

Issues

 

The following is the outcome of considerations to extend the existing Alcohol Free Zones (AFZ) to include the streets listed above.

 

Council resolved to establish AFZs as per Schedule 1. Baden Street was included in Schedule 1 and therefore will be established as an AFZ.

 

Council sought submissions from the residents of Bream Street (from Mount to Brook Streets) and Mount Street (from Abbott to Bream Streets) to provide examples of drinking within these streets. An advertisement was also placed in the local paper.

 

The only submissions received were regarding Bream Street, as follows:

 

1.       Mr Jepke Jones-Goudsmit states that there is an increase in smashed glass along Bream Street; and

2.       Ms Gowan Vyse states that there is a lot of drinking and unruly behaviour in this section of Coogee. She states also that broken glass/bottles is a major concern.

 

No submissions were received giving examples of street drinking within Mount Street.

 

Bardon Park Lane runs through Bardon Park and is considered part of the park. Alcohol is prohibited within Bardon Park from sunset to sunrise and applicable signs have been installed in the park.

 

The Coast Walk is also part of several parks and reserves, where banning alcohol is dealt with under different legislation. Therefore the Coast Walkway footpath is not appropriate as an AFZ

 

Advice from Council’s Co-coordinator Regulatory Projects states that the power to enforce AFZs is confined to NSW Police. Council rangers do not have the authority to enforce the AFZs.

 

Council has notified the Police of the re-establishment of existing Zones.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 2:       A vibrant and diverse community.

Direction 2c:     Strong partnerships between Council, community groups and government agencies.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

The two submissions received from residents provided sufficient reasons to extend the AFZ to include Bream Street.  However, there is no evidence to support the extension of the AFZ to include Mount Street.

 

Recommendation

 

That:

 

a)       Council resolve to include Bream Street, Coogee (Mount to Brook Streets) within the Alcohol Free Zones; and

 

b)       The Eastern Beaches Local Area Command be notified of any changes or additions to the Alcohol Free Zones.

 

Attachment/s:

 

1.View

Schedule 1

 

 

 

 

 


Schedule 1

Attachment 1

 

 

Schedule 1

 

 

 

MAROUBRA BEACH – Refer to Map 1

Street

From

To

Applicable Areas

Side

Marine Parade

Bond Street

Fitzgerald Avenue

Road and footpath

Both

McKeon Street

Marine Parade

Duncan Street

Road and footpath

Both

Maroubra Beach Pavillion

Carpark behind the Pavillion

Carpark behind the Pavillion

Carpark and footpath

Both

Fenton Avenue

McKeon Street

Mons Avenue

Road and footpath

Both

Mons Avenue

Marine Parade

Fenton Avenue

Road and footpath

Both

 

 

MAROUBRA JUNCTION – Refer to Map 2

Street

From

To

Applicable Areas

Side

Anzac Parade

Boyce Road

Maroubra Road

Carpark and footpath

Median

Anzac Parade

Maroubra Road

Fitzgerald Avenue

Carpark and footpath

Median

 

 

COOGEE – Refer to Map 3

Street

From

To

Applicable Areas

Side

Arden Street

Carr Street

Dolphin Street

Road and footpath

Both

Coogee Bay Road

Arden Street

Brook Street

Road and footpath

Both

Coogee Oval

Dolphin Street

Alfreda Street

Carpark and footpath

Eastern side

Brook Street

Dolphin Street

Coogee Bay Road

Road and footpath

Both

Dolphin Street

Brook Street

Arden Street

Road and footpath

Both

Alfreda Street

Brook Street

Arden Street

Road and footpath

Both

Beach Street

Dudley Street

Carr Street

Road and footpath

Both

Beach Street

Dolphin Street

Baden Street

Road and footpath

Both

Kurrawa Ave

Beach Street

Paul Lane

Road and footpath

Both

Paul Lane

Kurrawa Ave

end

Road and footpath

Both

Ormond Gardens

Brook Street

end

Road and footpath

Both

Baden Street

Beach Street

End

Road and footpath

Both

 

 

SOUTH COOGEE – Refer to Map 4

Street

From

To

Applicable Areas

Side

Elphinstone Road

Moverly Road

Bundock Street

Road and footpath

Both

 

 

LEXINGTON PLACE, MAROUBRA – Refer to Map 5

Street

From

To

Applicable Areas

Side

New Orleans Crescent

Morris Way

Neosho Way

Road and footpath

Northern

Lexington Place

New Orleans Crescent

Minneapolis Way

Road and footpath

Both

Minneapolis Crescent

Lexington Place

Neosho Way

Road and footpath

Southern

 

 

LITTLE BAY – Refer to Map 6

Street

From

To

Applicable Areas

Side

Anzac Pde

Little Bay Road

Jennifer Street

Road and footpath

Both

 

 

RANDWICK – Refer to Map 7

Street

From

To

Applicable Areas

Side

Short Street

Belmore Road

Avoca Street

Road and footpath

Both

Avoca Street

Belmore Road

Pedestrians entrance to Randwick Village

Road and footpath

Western

Note: The Zones exclude adjacent parks and reserves and areas licensed by Council as outdoor eating areas

 

 

 


Works Committee

2 December 2008

 

 

 

Works Report No. W30/08

 

 

Subject:                  Non smoking advisory signage

Folder No:                   F2004/07518

Author:                   Kerry Colquhoun, Acting Co-ordinator Parks and Recreation     

 

Introduction

 

At the ordinary Council Meeting of 21 October 2008 a motion pursuant to notice resulted in the following resolution:

 

“(Matson/Woodsmith) that the General Manager prepare a report to council outlining options for enforcing a council position of no smoking on Coogee Beach, such report to include an option to install a sign saying “Randwick City Council requests that you do not smoke on Coogee beach.”

 

This report discusses the adoption of an “advisory” non smoking message for inclusion on the Coastal Regulation Signage project that is currently being delivered as part of the 2008/09 capital works programme. This advisory message would act as a deterrent to smokers on beaches but would not entail the policing of a ban by Council rangers.

 

Further on 4 November 2008 Council received a petition of approximately 300 signatures (refer attachment 1). The following quote from the petition illustrates the main message of the petition:

 

“We feel that a positive public expression against smoking at Coogee beach can help clean our local beach and make it a safe and wonderful environment for locals, all Australian and overseas visitors.”

 

The “advisory” message recommended in this report would fulfil the tenet of the petition.

 

Background

On 21 October 2008 Council adopted the policy for the “Prohibition of Smoking in and close-by to Council Controlled Playgrounds”. This policy bans smoking within and close by council controlled playgrounds. The regulatory information to ensure the ban will be included in the signage currently being rolled out as part of the 2008/09 Council’s capital works program.

 

In the case of the beaches within the Randwick local government area it would not be appropriate to ban smoking on the beaches as Council does not have the resources to enforce the ban.

 

Issues

 

Appropriate text

Council officers investigated a range of possible texts for advisory signage deterring smoking on beaches and requesting the removal of butts.

 

The following messages where considered for incorporation in the regulation signage for the beaches.

 

1.     “Smoking is a health hazard, Randwick City Council requests that you do not smoke on our beaches.”

 

2.     “For the health of our community and environment Randwick City Council requests that you do not smoke on our beaches.”

 

3.     “Randwick City Council requests that you do not smoke on Coogee beach       (as per the resolution)”

 

In consultation with Communications Department the most appropriate text to convey this important message has been determined:

 

“For the health of our community and environment Randwick City Council requests that you do not smoke on our beaches.”

 

Scope of Project

It would seem prudent that the non smoking advisory message is included on relevant regulation signage that is currently being rolled out as part of the 2008/09 capital works program. This will ensure that duplication does not occur and the additional cost is negligible. This would result in the advisory signage being provided at all beaches as the regulatory signage is installed.

 

Education Program & Enforcement of Ban

As this is an advisory message punitive enforcement will not be required. Punitive enforcement of bans is difficult to implement and place an unreasonable pressure on Council’s ranger services. It is therefore more appropriate in implementing a no smoking on beaches message that a program of community education and awareness be undertaken. This program should specifically target residents and day visitors to make them aware of the ill effects of smoking. 

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 6:         A liveable City.

Directions 6c:    The safety of our community is paramount and is acknowledged and supported through proactive policies, programmes and strategies.

 

Financial impact statement

 

As the non smoking advisory message could be included in the regulation signage that will be installed at the beaches there will be no additional cost to include this message on the signs.

 

Conclusion

 

Council can install an advisory sign that discourages the smoking on the beaches within the City of Randwick local government area. The implementation of this signage can be included in the Coastal Regulation Signage project currently being implemented by Council. The non smoking on beaches can also be included in the promotional/educational campaign that has recently been resolved to be undertaken by Council for playground.

 

Recommendation

 

That:

 

a)     Council include the following message as part of the Coastal Regulation Signage project:

 

        For the health of our community and environment Randwick City Council        requests that you do not smoke on our beaches”;

 

b)     when the program of community education and awareness is undertaken that promotes the benefits of smoke free environments in and around playgrounds, the program also includes the non smoking on beaches message;

 

c)     the petition in relation to this matter be noted.

 

Attachment/s:

 

1.View

Petition against smoking on Coogee Beach

 

 

 

 

 


Petition against smoking on Coogee Beach

Attachment 1