Ordinary Council Meeting

 

Supplementary BUSINESS PAPER

 

 

 

 

 

 

 

 

 

 

 

Tuesday 25 November 2008

 

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 02 9399 0999 or

1300 722 542 (for Sydney metropolitan area)

Fax:02 9319 1510

general.manager@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Ordinary Council

25 November 2008

 

 

 

 

25 November 2008

 

 

Ordinary Council Meeting

 

 

Notice is hereby given that an Ordinary Council Meeting of the Council of the City of Randwick will be held in the Council Chamber, Town Hall, 90 Avoca Street, Randwick, on Tuesday, 25 November 2008 at 6:00pm.

 

 

 

 

MM101/08  Australia Day Botany Bay Regatta - request for financial assistance

MM102/08  Property and Planning Industry Awards

MM103/08  Castellorizian Ladies Auxiliary - Waiving Bus Hire Fee

MM104/08  Barwon Park, Matraville - Christmas Carols Event

MM105/08  Waiving of Fees - South Maroubra Village Green Carols by Candelight

MM106/08  Funding for Upgrade of Des Renford Aquatic Centre

MM107/08  Request to provide Coogee Public School with a worm farm and worms

MM108/08  Council support of Earth Hour, March 28, 2009

MM109/08  Former Councillor Marie Kibble - Letter of Congratulations            

 

 

 


Ordinary Council

25 November 2008

 

 

 

Mayoral Minute No. MM101/08

 

 

Subject:                  Australia Day Botany Bay Regatta - request for financial assistance

Folder No:                   F2004/07076

Author:                   Councillor Notley-Smith, Mayor     

 

Introduction

 

Council has been approached to participate in the 2009 SSROC, Australia Day Botany Bay Regatta. The Regatta is an annual event which promotes water based activities for Australia Day on Botany Bay to celebrate Captain James Cook’s first port of call in Australia.

 

The concept of the Regatta was introduced by SSROC Councillors eleven years ago and has grown over the years with the support of participating Councils and sailing clubs. The event is organised by the Australia Day Botany Bay Regatta Committee.

 

Issues

 

The 2009 Botany Bay Regatta will feature the following key events:

 

·          Navigators Cup

A blue water sailing race sailed on the Saturday before Australia Day. The race starts at Kurnell and proceeds to Bondi and finishes at Port Hacking. SSROC representatives are invited to attend the race start.

 

·          Families Afloat

A family craft parade along the path taken by Captain Cook as he sailed around Botany Bay. Departs from the mouth of the Cooks River and runs parallel to the Grand Parade.

 

·          Australia Day Regatta

A yacht regatta held on Australia Day on Botany Bay, with participation from local clubs.

 

·          Councillors’ Challenge

A yacht race held as part of the Australia Day Regatta. SSROC Councils are invited to sponsor a yacht provided by the Botany Bay Yacht Club, with skipper and crew. Sponsoring Councils are allowed two Councillor representatives to be on board the yachts.

 

The Australia Day Botany Bay Regatta Committee has requested that Council contribute $750.00 to help fund the above activities.

 

Financial Impact Statement

 

If the report recommended is accepted, the $750.00 contribution will be allocated from the 2008/09 Contingency Fund.

 


Conclusion

 

It is appropriate for Council as a member of the SSROC to demonstrate its support of the 2009 Australia Day Botany Bay Regatta, as a means for celebrating Australia Day and to demonstrate its support of local water based recreational activities.

 

Recommendation

 

That:

 

(a)      Council vote $750.00 from the 2008/09 Contingency Fund as a contribution towards the 2009 Australia Day Botany Bay Regatta activities;

 

(b)      Council nominate two Council representatives for the ‘Councillors’ Challenge’ event; and

 

(c)      the event organisers undertake to appropriately and prominently acknowledge and promote Council’s contribution at the Regatta events.

 

Attachment/s:

 

Nil

 

 


Ordinary Council

25 November 2008

 

 

 

Mayoral Minute No. MM102/08

 

 

Subject:                  Property and Planning Industry Awards

Folder No:                   F2007/00351

Author:                   Councillor Notley-Smith, Mayor     

 

Introduction

It is with great pleasure that I can advise Council that Randwick has recently been awarded a number of prestigious planning and property awards from the Australian Property Institute and the Planning Institute of Australia.

 

Issues

The NSW Division of the Australian Property Industry (API) held their 2008 Innovation and Excellence in Property Awards on 23 October and awarded Council and the Strategic Planning Team a High Commendation in the Industry Award category for the Design Ideas for Rejuvenating Residential Flat Buildings Manual.

 

The Manual is a key component of Council’s commitment to promote and improve urban design across the City and showcases design concepts and principles that guide the sustainable refurbishment of walk up flat buildings built in the 1960s and 70s.

 

As an outstanding sustainable urban design initiative, the Manual was also recognised by the NSW Division of the Planning Institute of Australia (PIA) at the 2008 Excellence in Planning Awards held on 6 November where it was awarded a Commendation in the Environmental Planning or Conservation category.

 

PIA also recognised Council’s Affordable Housing Strategy and Rental Housing Programme by awarding it a Commendation in the Social and Community Based Planning category. The Award acknowledges the comprehensive approach taken to ensuring social sustainability by providing Council with a leading and practical framework for conducting our role as an active supporter and promoter of affordable housing across the City.

 

Financial impact statement

There is no direct financial impact for this matter.

 

Conclusion

 

These Awards recognise Randwick’s strong commitment to improving our urban environment through sound planning and design efforts and to achieving positive environmental and social sustainability outcomes for our residents and the wider community. The strategic and community planning staff involved should be proud of their efforts and the recognition provided.

 

Recommendation

 

That Council acknowledge the Awards and Council’s achievements.

 

Attachment/s:

 

Nil

 

 


Ordinary Council

25 November 2008

 

 

 

Mayoral Minute No. MM103/08

 

 

Subject:                  Castellorizian Ladies Auxiliary - Waiving Bus Hire Fee

Folder No:                   F2004/08381

Author:                   Councillor Notley-Smith, Mayor     

 

Introduction

 

The Castellorizian Ladies Auxiliary has asked Council for their support in fundraising by waiving the fee of $296.40 for the hire of the Council bus over three days, which they use for their Christmas Carols event.

 

Issues

 

The Castellorizian Ladies Auxiliary has written to the Mayor to ask Council to waive the fee of $296.40 for the hire of the Council bus on the 12, 13 and 15 December 2008 for their fundraising Christmas Carol event. The monies raised go towards various charities including the Sydney Children’s Hospital and their Castellorizian Aged Care Facility in Todman Avenue, Kensington.

 

Financial impact statement

 

Should Council accept the recommendation, the financial implication to Council is $296.40 and there are sufficient funds in the 2008/09 Contingency Fund to cover this contribution.

 

Conclusion

 

The Castellorizian Ladies Auxiliary’s fundraising Christmas Carols event is held each year and Council has supported their cause by waiving the fee for the hire of the bus over three days. It is proposed that Council waive the fee of $296.40 again this year.

 

Recommendation

 

That Council waive the fee of $296.40 to be funded from the 2008/09 Contingency Fund for the hire of the Council bus on the 12, 13 and 15 December 2008 to support the Castellorizian Ladies Auxiliary’s fundraising Christmas Carols event.

 

Attachment/s:

 

Nil

 

 


Ordinary Council

25 November 2008

 

 

 

Mayoral Minute No. MM104/08

 

 

Subject:                  Barwon Park, Matraville - Christmas Carols Event

Folder No:                   F2004/07160

Author:                   Councillor Notley-Smith, Mayor     

 

Introduction

 

In recent years, the community in the vicinity of Barwon Crescent, Matraville, has provided excellent Christmas light displays over the Christmas period.  Also, the local Chamber of Commerce has undertaken a successful “Carols by Candlelight” event in Barwon Park.  Each of these initiatives have introduced a very localised potential traffic conflict which has been raised by numerous residents over the years.  This report details how Council may support these well patronised initiatives by addressing the possible traffic conflicts.

 

Issues

 

The Christmas light displays draw large volumes of people (both as pedestrians and as vehicle occupants) to the street on many nights leading up to and just beyond Christmas.  The successful “Carols by Candlelight” event draws in many hundreds of people on a single night.  Both of these initiatives need to be managed in order to reduce the risk to residents and visitors alike.

 

It is proposed to introduce a temporary northbound One Way flow along Barwon Crescent, from the “driveway treatment” adjacent to no. 31 through to the “driveway treatment” adjacent to no. 11 Barwon Crescent, Matraville.  It is proposed to commence this treatment from 1 December, 2008 through to 5 January, 2009.  A Traffic Management Plan (TMP) is being prepared for formal submission to the RTA.  This TMP will seek an annual imposition of this One Way movement in order to cater for future years.  It is also proposed that a temporary road closure be put in place due to possible conflict between vehicles and pedestrians on the evening of the “Carols by Candlelight” event – Saturday 13th December, 2008.

 

Once the RTA authorises Council to proceed with the traffic proposals the affected residents will be notified.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 2:         A vibrant and diverse community.

Direction 2c:      Strong partnerships between Council, community groups and government agencies.

Outcome 9:       Integrated and accessible transport.

Outcome 9d.      Residential amenity is protected by appropriate traffic management.

 

Financial impact statement

 

The installation and removal of the temporary One Way system would cost in the order of $700.00 to be funded from the 2008/09 Contingency Fund.

 


Conclusion

 

Council needs to make the community and visitors safe in this area, over the Christmas period, and the suggested traffic control will better achieve this objective.

 

Recommendation

 

That Council support the two traffic control proposals for Barwon Crescent, as detailed in the report.

 

 

Attachment/s:

 

1.View

Location Map of Barwon Crescent and Barwon Park, Matraville.

 

 

 

 

 


Location Map of Barwon Crescent and Barwon Park, Matraville.

Attachment 1

 

 

 

 


Ordinary Council

25 November 2008

 

 

 

Mayoral Minute No. MM105/08

 

 

Subject:                  Waiving of Fees - South Maroubra Village Green Carols by Candelight

Folder No:                   F2004/07550

Author:                   Councillor Notley-Smith, Mayor     

Introduction

 

A letter has been received from Mr Richard Walsh, Proprietor of Walsh’s Village Pharmacy advising that he is currently planning his 13th annual community event of  “Carols by Candlelight” on Tuesday, 23 December, 2008, from 5.00pm until 10.00pm on the Village Green, Meagher Avenue, South Maroubra.

 

Issues

 

Mr Walsh asks Council to give support to this community event and seeks Council’s approval in the waiving of the following fees -

 

Administration Fee                                            $    330.00

Supply and remove additional bins

(based on 10 by 240L bins x $59.90)                    $    599.00

Food Stall                                                       $      95.00

Stage                                                             $ 2,000.00

Barricades                                                       $      50.00       

Cleaning staff                                                  $    200.00

Total:                                                                         $ 3,274.00

 

Financial impact statement

 

Should Council accept the report recommendation, the financial implication to Council is $3,274.00 and there will be sufficient funds in the 2008/09 Contingency Fund to cover this contribution. 

 

Conclusion

 

The “Carols By Candlelight” evening is a family night with entertainment provided largely by local choirs and musicians and has proved successful over the past 10 years. It is a non-profit community event and to assist, costs could be allocated to cover the associated fees from the 2008/09 Contingency Fund. 

 

Recommendation

 

That:

 

a)  Council vote $3,274.00 to cover the fees associated with the event and funds be charged to the 2008/09 Contingency Fund;

 

b)  the event organiser undertake to appropriately and prominently acknowledge and promote Council’s contribution prior to and during the event; and

 

c)  the Mayor, or his representative, be given the opportunity the address the “Carols By Candlelight” on behalf of Council.

 

Attachment/s:

Nil

 

 

Mayoral Minute No. MM106/08

 

 

Subject:                  Funding for Upgrade of Des Renford Aquatic Centre

Folder No:                   F2006/00110

Author:                   Councillor Notley-Smith, Mayor     

 

Introduction

 

On 18 November 2008 I attended the inaugural meeting of the Australian Council of Local Government (ACLG) in Canberra. Whilst at this meeting I was successful in securing $452,000.00 in funding to contribute towards the upgrading of vital infrastructure projects. This report outlines what this funding will contribute towards.

 

Issues

 

As Councillors would be aware, an upgrade to the filtration system at Des Renford Aquatic Centre is imperative to ensure the ongoing operation of the facility. There is a daily threat of closure of the facility as it is not capable of maintaining the turnover rates required by the Department of Health’s Guidelines.

 

The funding secured at the ACLG has been granted to Council on the proviso that it be used prior to the end of September 2009. I propose that this funding be used to commence the upgrade to the filtration system at the Des Renford Aquatic Centre. The remaining funds required to complete the upgrade will be borrowed from existing internal reserves.

 

Financial impact statement

 

At the Works Committee Meeting held 11 November 2008 it was resolved “that Council consider the upgrade of the Des Renford Aquatic Centre filtration system at a cost of $2 million dollars in the 2009/2010 budget.” This funding will reduce the amount of expenditure required by $452,000.00. The remainder will be borrowed from internal reserves.

 

Conclusion

 

The upgrade to the Des Renford Aquatic Centre must be given top priority as it is a vital community asset. This funding provides an ideal opportunity to commence this upgrade sooner rather than later.

 

Recommendation

 

That the funding secured by the Mayor at the inaugural meeting of the Australian Council of Local Government (ACLG) in Canberra be used to commence the upgrade to the filtration system at the Des Renford Aquatic Centre.

 

Attachment/s:

 

Nil

 

 


Ordinary Council

25 November 2008

 

 

 

Mayoral Minute No. MM107/08

 

 

Subject:                  Request to provide Coogee Public School with a worm farm and worms

Folder No:                   F2004/07396

Author:                   Councillor Notley-Smith, Mayor     

 

Introduction

 

Seeking approval to provide a worm farm and worms for Coogee Public School.

 

Issues

 

I have recently received a request from Coogee Public School to support a new school permaculture and recycling initiative in 2009.

 

As part of this initiative children will be growing vegetables, increasing their school recycling and setting up composting with a worm farm. I believe it is important to support this positive program which will run as part of the school curricula and contribute to a wider understanding by students of recycling and composting.

 

I would seek Council support to provide Coogee Public School with a worm farm and worms from our Community Nursery. I will suggest that a number of teachers or parents involved in this idea attend Council’s composting workshop in 2009 to ensure they understand how to get the most out of a school worm farm.

 

Coogee Public School will be asked to provide appropriate acknowledgment of Council for the donation.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 10 :     A Healthy Environment.

Direction 10(a):  Council is a leader in fostering environmentally sustainable practices.

Direction 10(d):  Sustainable alternative waste technologies and environmentally sound collection systems are identified and implemented.

 

Financial impact statement

 

There is a cost of $90 for the worm farm and worms which will I understand will come out of the Community Participation and Education budget of the environmental levy program.

 

Conclusion

 

This is a very positive initiative of Coogee Public School to support good environmental outcomes and school curricula learning activities of different classes in 2009.

 

Recommendation

 

That Coogee Public School be provided with a worm farm and worms for their school recycling program and vegetable garden in 2009 as above.

 

Attachment/s:

 

Nil

 

 


Ordinary Council

25 November 2008

 

 

 

Mayoral Minute No. MM108/08

 

 

Subject:                  Council support of Earth Hour, March 28, 2009

Folder No:                   F2004/07396

Author:                   Councillor Notley-Smith, Mayor     

 

Introduction

 

Seeking Council approval for Randwick Council to support Earth Hour on March 28, 2009.

 

Issues

 

Over the past 2 years, Council has actively supported the Earth Hour initiative organised by the Worldwide Fund for Nature (WWF) and the City of Sydney.

 

Council’s efforts for Earth Hour have always attempted to extend well beyond the Earth Hour concept of an organisation turning its lights off for an hour. In 2007, we organised the only public presentation of all parties involved in Earth Hour including WWF and the Earth Hour Ambassador, and this year we launched the commencement of our Sustainability Demonstration House Project with each of the Mayor’s involved in our 3-Council Ecological Footprint project.

 

Earth Hour has now gone global and in 2009, WWF aims to reach 1 billion people in 1,000 cities. 

 

Council’s support of Earth Hour confirms Randwick’s existing commitment to reducing both our carbon and ecological footprints on the planet and demonstrates leadership amongst local Council s in Australia. I would suggest as well as Council doing what it can as it has in previous years to turn off our lights we will communicate to householders and local businesses to join in supporting Earth Hour and turn off their lights where it is safe and practical to do so.

 

Council’s committing to Earth Hour 2009 before December 1, 2008 will be included in the global launch of Earth Hour later that month.

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 10:      A Healthy Environment.

Direction 10(a):  Council is a leader in fostering environmentally sustainable practices.

Direction 10(g):  Greenhouse gas emissions are reduced.

 

Financial impact statement

 

There will be a financial impact in having after hours involvement of a Council officer to ensure lights are off in the Council building. This will be covered as over time for the officer involved.

 

Conclusion

 

Earth Hour 2009 is now an important global event which deserves Council’s ongoing support.

Recommendation

 

That Council’s support for Earth Hour 2009 be confirmed.

 

Attachment/s:

 

Nil

 

 


Ordinary Council

25 November 2008

 

 

 

Mayoral Minute No. MM109/08

 

 

Subject:                  Former Councillor Marie Kibble - Letter of Congratulations

Folder No:                   F2004/06574

Author:                   Councillor Notley-Smith, Mayor     

 

Introduction

 

I am seeking your support via a Mayoral Minute for a letter under seal which would congratulate former Councillor Marie Kibble on her 90th birthday and on her years of service to the Randwick community.

 

Issues

 

Marie Kibble was a Councillor for North Ward from 1980 to 1987 and 1991 to 1995, including a term as Deputy Mayor in 1985/1986. Marie Kibble was also the first Labor woman declared elected to Randwick City Council.

 

Marie Kibble has lived most of her life in the Randwick area, having being the Sister in Charge at the old Women’s Intermediate Ward at Prince of Wales Hospital and later working at the Kia Ora Nursing Home in Avoca St. Marie greatly enjoyed her years on Council and chaired a number of Council committees.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Recommendation

 

That a letter under seal be sent congratulating former Councillor Marie Kibble on her 90th birthday and on her years of service to the Randwick community.

 

Attachment/s:

 

Nil