Ordinary Council Meeting

 

Supplementary BUSINESS PAPER

 

 

 

 

 

 

 

 

 

 

 

Tuesday 22 July 2008

 

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 02 9399 0999 or

1300 722 542 (for Sydney metropolitan area)

Fax:02 9319 1510

general.manager@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Ordinary Council

22 July 2008

 

 

 

 

22 July 2008

 

 

Ordinary Council Meeting

 

 

Notice is hereby given that an Ordinary Council Meeting of the Council of the City of Randwick will be held in the Council Chamber, Town Hall, 90 Avoca Street, Randwick, on Tuesday, 22 July 2008 at 6:00pm.

 

 

 

 

MM51/08   Laurie Lawrence Kids Alive Do the Five - Drowning Prevention Campaign

MM52/08   Randwick Girls and Boys High Schools - 2008 Rock Eisteddfod - Request for Financial Assistance

MM53/08   NRMA CareFlight Charity Fund-Raiser "Movie Mania"

MM54/08   Forging Partnerships Grants Program - Round 4

MM55/08   Community Ewaste Collection Event

MM56/08   Invitation to attend the 2008 Australian Sister Cities Association (ASCA) National Conference at Ettalong Beach

MM57/08   Financial Support - Sallie-Ann Barker - Representative Netball

MM58/08   Civic Reception - Prince of Wales

MM59/08   Civic Reception - Lions

MM60/08   Civic Reception - Rotary   

 

Late General Manager’s Report

 

GM29/08    Annual Financial Reports 2007/2008 (Unaudited)

GM30/08    Affixing of the Council Seal         

 


Ordinary Council

22 July 2008

 

 

 

Mayoral Minute No. MM51/08

 

 

Subject:                  Laurie Lawrence Kids Alive Do the Five - Drowning Prevention Campaign

Folder No:                   F2004/07359

Author:                   Councillor Notley-Smith, Mayor     

 

 

Introduction

 

Council have been approached by the Laurie Lawrence Kids Alive Do the Five organisation to conduct two pantomimes within the Randwick area highlighting water safety.

 

On average one preschool child drowns each week in Australia. Drowning is the greatest cause of accidental death in the under five age group with hundreds more suffering brain damage from accidental immersion each year. By educating children at an early age of the dangers around water, they grow up with a healthy respect for water safety.

 

Council currently has a water safety program which is delivered to the local schools by the Beach Lifeguards. This has proven very successful and popular with the local schools. Supporting this initiative will further increase the importance and awareness of water safety particularly in a council with many beaches and a water activities culture.

 

Issues

 

These interactive song dance and costumed pantomimes deliver a water safety message to school aged children from 3 years to 10 years. The show is free to all children so that no socio economic group is disadvantaged. The Kids Alive office handles all aspects of the show including inviting children to attend via the local schools and all media coverage.

 

Kids Alive are requesting $3,300.00 and a venue free of charge to conduct two shows within the Randwick area. The Bowen Library & Community Centre will be an excellent venue for the shows.

 

Financial Impact Statement

 

Should Council accept the recommendation, the financial implication to Council inclusive of waiving Hall hiring fees would be in the vicinity of $4,000.00.

 

Recommendation

 

That Council vote $4,000.00 to cover the costs associated with the organising and staging of two “Kids Alive Do The Five” pantomimes and this be funded from the Contingency Fund 2008/2009.

 

Attachment/s:

 

Nil

 

 


Ordinary Council

22 July 2008

 

 

 

Mayoral Minute No. MM52/08

 

 

Subject:                  Randwick Girls and Boys High Schools - 2008 Rock Eisteddfod - Request for Financial Assistance

Folder No:                   F2004/07396

Author:                   Councillor Notley-Smith, Mayor     

 

 

Introduction

 

I have received a request for financial assistance from Ms Kylie Fagan, Liaison Teacher at Randwick Girls High School.

 

Rock Eisteddfod is an international event which promotes a “drug-free” environment for secondary school students.  In Australia it is an annual competition and over 300 schools participate.  Approximately one hundred and twenty students are involved in the performance and each one signs a pledge not to smoke, drink and use drugs during the production year.

 

Issues

 

Randwick Girls and Boys High Schools are now preparing for their participation in their 20th consecutive Rock Eisteddfod in 2008.  Since 1997 the schools have won a place in the National Competition which is televised nationally and the schools have won the overall competition for the last four years.

 

Financial impact statement

 

Support for this event has been allowed for in the 2008/09 Council Contingency Fund.

 

Conclusion

 

Council has provided financial support for this event for a number of years.  Council contributed $5,000.00 towards this event last financial year and it is considered that this is an important community event and worthy of continued sponsorship by Council.

 

Recommendation

 

That Council donate $5,000.00 to the Randwick Girls and Boys High School Rock Eisteddfod Team for their 2008 production, such funds to come from the 2008/09 Council Contingency Fund.

 

Attachment/s:

 

Nil

 

 


Ordinary Council

22 July 2008

 

 

 

Mayoral Minute No. MM53/08

 

 

Subject:                  NRMA CareFlight Charity Fund-Raiser "Movie Mania"

Folder No:                   F2004/06574

Author:                   Councillor Notley-Smith, Mayor     

 

Introduction

 

CareFlight has written to Council requesting support for their charity fund-raiser “Movie Mania” for 2008.

 

Issues

 

Movie Mania is a project conducted on behalf of CareFlight by Magic Mania for the benefit of special needs children to be held at various cinemas around Sydney.

 

The purpose of this project is twofold.  Firstly to provide a unique day out for children with disabilities who through no fault of their own, have limited opportunity to enjoy such a day’s outing and the second is to raise desperately needed funds to support CareFlight’s emergency medical retrieval services and specialist doctors. CareFlight expects to raise over $100,000.00 from this project.

 

CareFlight is asking for Council’s support of this project by sponsoring a group of less fortunate children.  The children attending  include children who are physically and mentally disadvantaged, those suffering terminal or chronic illnesses, and the socio-economically disadvantaged. 

 

Financial impact statement

 

Should Council accept the report recommendation, the sponsorship amount (being $300.00 for three children and their carers’) could be funded from the 2008/09 Council Contingency Fund.

 

Conclusion

 

It is recommended that Council support this worthwhile charity fund-raiser by sponsoring a group of three children and their carers (at a cost of $300.00) to attend Movie Mania.

 

Recommendation

 

That Council sponsor three children and their carers to attend “Movie Mania” and the funds be allocated from the 2008/09 Contingency Fund.

 

Attachment/s:

 

Nil

 

 


Ordinary Council

22 July 2008

 

 

 

Mayoral Minute No. MM54/08

 

 

Subject:                  Forging Partnerships Grants Program - Round 4

Folder No:                   F2004/06574

Author:                   Councillor Notley-Smith, Mayor     

 

Introduction

 

Randwick City Council has been successful in receiving $10,000.00 funding from the NRAC’s Forging Partnerships grants program for its ‘City/Country Sustainability Schools Exchange between Temora and Randwick Primary Schools’. This project establishes a mentoring education exchange between regional and metropolitan schools and their communities.

 

Partners in this project are Randwick City Council, Temora Council, Temora West Primary School, Matraville Soldier Settlement School and the Riverina Environmental Education Centre.

 

The Forging Partnerships Program is a joint initiative of the Natural Resources Advisory Council (NRAC) and the NSW Government.  The Forging Partnerships Program provides a unique opportunity to assist people and organisations in NSW to work together in partnership arrangements which lead to improvements in natural resource outcomes.

 

Over the last two years, a total of $2.1 million has been allocated for 82 partnering projects across the State.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

This Program will further strengthen the Sister City Partnership between Randwick and Temora Councils and is another excellent example of “Shared Services” which is the new direction put forward by the Department of Local Government.

 

Recommendation

 

That the report on the Forging Partnerships Grants Program be received and noted.

 

Attachment/s:

 

Nil

 

 


Ordinary Council

22 July 2008

 

 

 

Mayoral Minute No. MM55/08

 

 

Subject:                  Community Ewaste Collection Event

Folder No:                   F2004/06202

Author:                   Councillor Notley-Smith, Mayor     

 

Introduction

 

Council has been approached by Infoactiv & Sims E-Recycling to host a Community E-Waste Collection event for the collection & environmentally safe disposal of electronic equipment at the end of its useful life. This event is to take place over the weekend of Saturday 23rd August and Sunday 24th August, 2008.

 

Issues

 

This E-Waste event is being sponsored by Apple Pty Ltd and is being managed by their recycling management partner, Infoactiv Logistics Solutions. Apple has introduced their first community based recycling program, running collection weekends in Sydney, Melbourne and Brisbane and the event included both Council and retail outlets.

 

The collection of E-Waste allows the recycling of numerous components from within the electronic equipment, therefore reducing waste to landfill. The E-Waste to be collected includes computer equipment, home office equipment, entertainment equipment, electronic games and toys.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

It is proposed to set up the drop-off at Council’s Perry Street recycling centre.  Some staff resources will be utilised for this project, but any cost will be covered from existing budgets. The goal of this project is to divert in excess of 150 tonnes of E-Waste from landfill during the Sydney event.

 

Recommendation

 

That Council host the Community E-Waste collection event on Saturday 23rd August and Sunday 24th August 2008 and that Council assist with staff time and the use of a Council site to ensure the event is a success.

 

Attachment/s:

 

Nil

 

 


Ordinary Council

22 July 2008

 

 

 

Mayoral Minute No. MM56/08

 

 

Subject:                  Invitation to attend the 2008 Australian Sister Cities Association (ASCA) National Conference at Ettalong Beach

Folder No:                   F2007/00072

Author:                   Councillor Notley-Smith, Mayor     

 

Introduction

 

From 27th to 30th July, 2008 Gosford City Council will play host to the 2008 Australian Sister Cities Association (ASCA) national conference.  The Mayor of Gosford City cordially invites Councillors to attend this conference.

 

Issues

 

The theme for the 2008 conference is Sense of Place, acknowledging our own heritage and those of our sister cities to foster better understanding, cultural awareness and exchange.

 

The program is designed to assist delegates to maximise their sister city programs with a combination of keynote speakers, interactive workshops and master classes, networking opportunities, social events and optional tours.  A parallel youth program will run in conjunction with the adult program, with a focus on interactive learning through story telling, dance, arts and multimedia.

 

Keynote speakers include Dr Keith Suter, a foremost speaker in global issues who will speak about the social, economical and business impacts of global and international affairs.  Dr Bob Morgan, an aboriginal educator/researcher who has worked extensively throughout Australia and internationally in the field of indigenous knowledge and learning systems and will speak on respecting and valuing cultural diversity.  Best-selling author Catherine DeVrye will share her expert knowledge in strengthening international relationships and turning obstacles into opportunities.

 

Financial impact statement

Councillors’ attendance at this conference has been allowed for in the 2008/09 budget.

 

Conclusion

 

Councillors are encouraged to attend the 2008 ASCA national conference.

 

Recommendation

 

That:

 

(a)    the invitation from the Mayor of Gosford City Council, Cr Jim MacFadyen, to attend the 2008 ASCA national conference be accepted; and

(b)    any interested councillors advise the General Manager as soon as possible for registration purposes.

 

Attachment/s:

 

Nil

 


Ordinary Council

22 July 2008

 

 

 

Mayoral Minute No. MM57/08

 

 

Subject:                  Financial Support - Sallie-Ann Barker - Representative Netball

Folder No:                   F2004/06574

Author:                   Councillor Notley-Smith, Mayor     

 

Introduction

 

Correspondence has been received from Ms J Hill (of the NSW Department of Housing) indicating that Ms Sallie-Ann Barker’s family is in need of financial assistance to allow Ms Barker to continue with her netball career.

 

Issues

 

Ms Barker currently plays for the Randwick representative team.  Ms Hill in her correspondence also attests to Ms Barker’s character and confirms that the family is in need of financial assistance to pay for shoes, uniforms, track suits, netball fees and travel to & from playing venues etc.

 

Financial impact statement

 

A donation of $500.00 from the Mayor’s Future Champions Fund is recommended.

 

Conclusion

 

The Mayor’s Future Champions Fund was established in February 2006 to provide assistance to encourage sporting and academic excellence. This request meets the requirements to qualify for financial assistance under the terms of the fund.

 

Recommendation

 

That Council donate $500.00 to help cover the costs involved in allowing Sallie-Ann Barker to continue to represent Randwick in Netball, such funds to come from the Mayor’s Future Champions Fund.

 

Attachment/s:

 

Nil

 

 


Ordinary Council

22 July 2008

 

 

 

Mayoral Minute No. MM58/08

 

 

Subject:                  Civic Reception - Prince of Wales

Folder No:                   F2008/00010

Author:                   Councillor Notley-Smith, Mayor     

 

Introduction

 

Randwick Council has been approached by the Prince of Wales Hospital to host a Civic Reception on Wednesday 20th August, 2008 for 70 people.

 

2008 marks 150 years since the first occupation of the Randwick Asylum/Edmund Blackett Building and therefore 150 years since the Prince of Wales Hospital site became home to a ‘caring’ institution.

 

To acknowledge this milestone, a number of promotional activities are being planned. Their aim is to engage the public and highlight the history of the site as well as its significance to the local community and people of NSW.

 

Issues

 

To support these activities, the Prince of Wales Hospital has requested that Council agree to the following;

·      To display a banner (provided by POWH) promoting these events at various sites around the city at no charge.

·      Promote the events on our website and in our Mayor’s column.

·      Host a Civic reception in the Lodge Room attended by Councillors, POWH staff and community supporters (approximately 70 people in total)

 

Financial impact statement

 

The Civic Reception will have an approximate cost of $3,500.00. This amount will come from the 2008/09 Council Contingency Fund.

 

Conclusion

 

It is appropriate for Council to congratulate and demonstrate its support of the Prince of Wales Hospital and acknowledge their ongoing provision of services and care to the people of NSW and the Randwick community.

 

Recommendation

 

That:

 

a.     Council host a Civic Reception for the Prince of Wales Hospital on 20th August 2008 in the Lodge Room, Randwick Town Hall; and

 

b.     Council display a banner provided by the Prince of Wales Hospital at various sites around the City free of charge.

 

Attachment/s:

 

Nil

 

 


Ordinary Council

22 July 2008

 

 

 

Mayoral Minute No. MM59/08

 

 

Subject:                  Civic Reception - Lions

Folder No:                   F2008/00010

Author:                   Councillor Notley-Smith, Mayor     

 

Introduction

 

Randwick City Council has been approached to host a Civic Reception for the District Governor of Sydney Lions on Wednesday 13th August, 2008 for 45 people.

 

Sydney Lions are represented in our City by two clubs, namely Coogee and Maroubra who serve the local community in a committed and selfless manner. The Maroubra branch of the Lions club has assisted Council with running sausage sizzles and maintaining community gardens projects.

 

The International Association of Lions Clubs is today the largest service organisation in the world with over 1.4 million members covering 182 countries and geographic areas. Lions tackle tough problems in the community like blindness, youth issues, drug abuse prevention and diabetes awareness. They also work to provide community parks, playgrounds, senior citizen programs and medical care for people in need.

 

Issues

 

It is proposed that Council host a Civic Reception on 13th August 2008 in order to welcome the new Sydney District Governor, Mr Elvio Munzone and acknowledge the outstanding community work the Lions undertake.

 

The Civic Reception will be held in the Lodge room of the Town Hall and the Lions Club have indicated small numbers from the local zone and adjoining clubs (Maroubra, Coogee and Bondi). The expected total number of guests is between 45 and 60. Randwick City Council last hosted a Civic Reception for the Lions Club in September 2007.

 

Financial impact statement

 

The Civic Reception will have an approximate cost of $2,500.00. This amount is allowed for in the Council’s 2008/09 Events budget.

 

Conclusion

 

It is appropriate for Council to congratulate and demonstrate its support of the Lions Club as they continue to support our community.

 

Recommendation

 

That Council host a Civic Reception for the Lions Club on 13th August 2008 in the Lodge Room, Randwick Town Hall with funds to come from the 2008/09 Events Budget.

 

Attachment/s:

 

Nil

 


Ordinary Council

22 July 2008

 

 

 

Mayoral Minute No. MM60/08

 

 

Subject:                  Civic Reception - Rotary

Folder No:                   F2008/00010

Author:                   Councillor Notley-Smith, Mayor     

 

Introduction

 

Randwick Council has been approached by the Rotary Club to host a Civic Reception on 14 October, 2008 for 50 people. The reception will honour the District Governor who will be visiting the 9750 District. 

 

Rotary is a community based organisation dedicated to "Service Above Self". The City of Randwick has two Rotary branches operating, namely the Rotary Club of Maroubra and the Rotary Club of Randwick. The Club provides local services such as Meals on Wheels and supports other worthwhile projects nationally such as The Fred Hollows Foundation.  Internationally, Rotary is also involved with projects such as the Sudan Polio Eradication Effort.

 

Issues

 

The Rotary Club of Randwick is seeking a Civic Reception to welcome to the City the District Governor Mr Birney Koo. The proposed date for the Reception is Tuesday 14th October, 2008. Both Clubs have been contacted and are available on the above date.

The Reception provides an opportunity for Randwick City Council to acknowledge the work undertaken by the Rotary Clubs in providing support to local community projects and enhancing the social capital infrastructure within the City of Randwick.

 

The Civic Reception will be held in the Lodge Room of the Randwick Town Hall and the Rotary Club have indicated approximately fifty members will attend. Randwick Council last hosted a Civic Reception for the Rotary Club in August 2007.

 

Financial impact statement

 

The Rotary Civic Reception will have an approximate cost of $2,500.00. This amount is already allocated within the 2008/09 Events budget.

 

Conclusion

 

It is appropriate for Council to congratulate and demonstrate its support of the Rotary Club as they continue to serve our community.

 

Recommendation

 

That Council host a Civic Reception for the Rotary Club in the Lodge Room, Randwick Town Hall on 14th October, 2008 with funds to come from the 2008/09 Events Budget.

 

Attachment/s:

 

Nil

 

  


Ordinary Council

22 July 2008

 

 

 

Late General Manager's Report

No. GM29/08

 

 

Subject:                  Annual Financial Reports 2007/2008 (Unaudited)

Folder No:                   F2006/00693

Author:                   Caroline Foley, Acting, Manager-Corporate and Financial Planning     

 

Introduction

 

As per Section 416 (1) of the Local Government Act 1993, a Council’s financial reports for the year must be prepared and audited within four months after the end of the year concerned.

 

 The statutory process that must be followed is:

 

1.     These reports must include statements made by resolution of the Council and signed by the Mayor and at least one other Councillor as well as the General Manager and the Responsible Accounting Officer.

 

2.     These financial reports must then be referred to the Council’s Auditors and, once audited, the reports must be included in the Council’s Annual Report.

 

3.     Copies of the audited financial reports must be forwarded to the Department of Local Government by 7 November, 2008.

 

4.     As soon as practicable after Council receives a copy of the Auditor’s report, the reports must be placed on public exhibition and notice given of a meeting at which Council proposes to present its audited financial reports together with the Auditor’s report. (Sec. 418 LGA).

 

Issues

 

This report provides the Financial Result and Financial Position of Council as at 30th June 2008. The unaudited Annual Financial Reports will be tabled by the Director of Governance & Financial Services. On completion of the audit, further copies of the reports including the audit report will be circulated to Councillors.

 

In addition, the budget versus actual result for the year ended 30th June, 2008 is anticipated to be presented to the August Planning Committee meeting. As the Planning Committee is made up of all Councillors the recommendations can be approved as a Committee of the Whole for the 2007/08 year end result and carry forward budget items to 2008/09.

 

It is proposed that the audited financial reports be presented at the Council meeting to be held on 21st October, 2008.

 

 

Relationship to City Plan

 

The relationship with the City Plan is as follows:

 

Outcome 1:       Leadership in Sustainability.

Direction 1c:      Long term financial viability is achieved.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

Council is in a strong and stable financial position. The Director Governance & Financial Services, as the responsible accounting officer, advises that the projected financial position is satisfactory.

 

Recommendation

 

That:

 

a)     the Annual Financial Reports for the year ended 30th June, 2008 be adopted.

 

b)     in relation to the statements required in accordance with Section 413(2)(c) of the Local Government Act 1993:

 

        i)      Council resolve that in its opinion the general purpose financial                       reports and the special purpose financial reports for the year ended          30 June 2008 and special schedules are properly drawn up in                   accordance with the provisions of the Local Government Act 1993                  and the Regulations thereunder.

 

        ii)     The statements be approved and signed by the Mayor, another                      Councillor, the General Manager and the Responsible Accounting                     Officer.

 

c)     the financial reports be referred to Council’s Auditors for audit.

 

d)     Council adopt the date of receipt of the Auditor’s Report as the appropriate “authorised for issue” date relating to the Annual Financial Reports.

 

e)     arrangements be made to place copies of the audited financial reports on public exhibition and the necessary advertisements be published.

 

f)      a copy of the audited financial reports be forwarded to the Department of Local Government.

 

g)     the audited financial reports be presented at a meeting of Council to be held on 21 October 2008 in accordance with Section 418 of the Local Government Act, 1993.

 

h)     that a report on the 2007/08 year end financial position be placed before the next meeting of the Planning Committee on 12th August, 2008.

 

Attachment/s:

 

1.

There are no attachments for this report. However, the draft unaudited Annual Financial Reports 2008/2009 will be tabled at the meeting by the Director Governance & Financial Services.

 

 

 

 

 


Ordinary Council

22 July 2008

 

 

 

Late General Manager's Report

No. GM30/08

 

 

Subject:                  Affixing of the Council Seal

Folder No:                   F2008/00189

Author:                   Sharon Plunkett, Property Coordinator     

 

Introduction

 

Clause 400 (Part 13) of the Local Government (General) Regulation 2005 requires that the Seal of the Council must not be affixed to a document unless the document relates to business of the Council and the Council has resolved (by resolution referring to the document) that the Seal be so affixed.

 

Issues

 

It is necessary for the Council’s Seal to be affixed to the signing of a Deed of Assignment of Lease agreement for the property at 9 Bumborah Point Road, Port Botany, between Council and Tzaneros Investments Pty Ltd and Sydney Ports Corporation and an Asset Transfer Agreement between Council and Tzaneros Investments Pty Ltd.

 

Relationship to City Plan

 

The relationship with the City Plan is a s follows:

 

Outcome 7:       A Liveable City that Balances Growth and Change.

Direction 7f:      Town Centres that meet the needs of our community as places to work, shop, live and socialise.

 

Financial impact statement

 

In signing of these agreements, Council will extinguish its responsibility to continue to pay rental under the lease to be assigned and receive a one off payment of $500,000 for the transfer of the assets at the property at 9 Bumborah Point Road, Port Botany.

 

Conclusion

 

As Clause 400 (part 13) of the Local Government (General) Regulation requires that the Council pass a resolution authorising the Affixing of the Seal, it is necessary for this action to take place to facilitate legal formalities.

 

Recommendation

 

That the Council’s Seal be affixed to the signing of the Deed of Assignment of Lease agreement for the property at 9 Bumborah Point Road, Port Botany, between Council and Tzaneros Investments Pty Ltd and Sydney Ports Corporation and an Asset Transfer Agreement between Council and Tzaneros Investments Pty Ltd.

 

Attachment/s:

 

Nil