Ordinary Council Meeting

 

Supplementary BUSINESS PAPER

 

 

 

 

 

 

 

 

 

 

 

Tuesday 26 February 2008

 

 

 

 

 

 

 

 

 

Administrative Centre 30 Frances Street Randwick 2031

Telephone: 02 9399 0999 or

1300 722 542 (for Sydney metropolitan area)

Fax:02 9319 1510

general.manager@randwick.nsw.gov.au

www.randwick.nsw.gov.au


 

 

 

 

 

 

 

 

 

 

 

 


Ordinary Council

26 February 2008

 

 

 

 

27 February 2008

 

 

Ordinary Council Meeting

 

 

Notice is hereby given that an Ordinary Council Meeting of the Council of the City of Randwick will be held in the Council Chamber, Town Hall, 90 Avoca Street, Randwick, on Tuesday, 26 February 2008 at 6:00pm.

 

 

MM1/08     Waiving of Fees - Maroubra Surfers Association, Southend Boardriders Inc. & Surfing NSW.

MM2/08     Waiving of Fees - Maroubra Surf Life Saving Club - Yarra Bay Ocean Challenge

MM3/08     Waiving of Fees - NSW Bodyboarding - Maroubra Beach.

MM4/08     Sister City Relationship with Warren Shire Council.

MM5/08     Memorandum of Understanding between Randwick City Council and Orica Australia Pty Ltd

MM6/08     Extension of filming hours for private property filming at 14 Bunya Parade, South Coogee.

MM7/08     Waiving of Fees - Gracepoint Christian Church - Clean Up Australia Day.

 

 

 


Ordinary Council

26 February 2008

Text Box: Item MM1/08

 

 

Mayoral Minute No. MM1/08

 

 

Subject:                  Waiving of Fees - Maroubra Surfers Association, Southend Boardriders Inc. & Surfing NSW.

Folder No:                   F2004/08302

Author:                   Councillor Notley-Smith, Mayor

 

Introduction

An application has been received from Mr Mark Windon, Chief Executive Officer on behalf of Surfing NSW, Maroubra Surfers Association and Southend Boardriders Inc, to use Maroubra Beach to host their local boardriders competitions, State Elimination and NSW Open Titles. 

 

Issues

Mr Windon explained in his letter that the children that enter these competitions are all local children and it gives them the opportunity to enter a competition at an entry level stage.  The Southside Eliminations is a stepping stone for young hopefuls wishing to pursue surfing as a career.

 

Maroubra Surfers Association and Southend Boardriders Inc. are both non-profit organisations and Mr Windon is requesting that due to the nature of these events that the appropriate fees be waived:

 

Application Fee:                                                              $   134.90

Amateur Sports Hire fee x 17 days x $417.40 per day             $7,095.80

TOTAL                                                                                             $7,230.70

 

Financial impact statement

Should Council accept the report recommendation, the financial implication to Council is $7,068.00 which will be charged to the Contingency Fund 2007/08.

 

Conclusion

It is considered that these events would be very beneficial to the local children in the community.

 

 

Recommendation

 

That:

 

a)  fees in the amount of $7,230.70 associated with Surfing NSW, the Maroubra Surfers Association and Southend Boardriders Inc, be waived and funds be charged to the 2007/08 Contingency Fund;

 

b)  the event organisers undertake to appropriately and prominently acknowledge and promote Council’s contribution prior to and during the event; and

 

c) the Mayor or his representative be given the opportunity to address the events on behalf of Council.

 

Attachment/s:

 

Nil

 

 


Ordinary Council

26 February 2008

 

 

Text Box: Item MM2/08Mayoral Minute No. MM2/08

 

 

Subject:                  Waiving of Fees - Maroubra Surf Life Saving Club - Yarra Bay Ocean Challenge

Folder No:                   F2004/07550

Author:                   Councillor Notley-Smith, East Ward     

 

Introduction

 

An application has been received from Mr Kane Heussner, Maroubra Surf Life Saving Club seeking Council’s assistance in the waiving of fees for the Yarra Bay Ocean Challenge at Yarra Bay on Saturday, 15 March 2008.  There will be approximately 250 competitors for the 14km ski and 300 competitors for the 1.5km swim.

 

Issues

 

The annual non-profit community beach event gathers the local community and visitors to Yarra Bay Beach and its surrounds.   

 

Listed below are associated fees:

 

Application Fee                       $134.90

Beach Hire                              $351.90

TOTAL:                                          $486.80

 

Financial Impact Statement

etShould Council accept the report recommendation, the financial implication to Council is $486.80 and currently there are sufficient funds in the 2007/08 Contingency Fund to cover these fees.

 

Conclusion

On previous occasions Randwick City Council has provided considerable support for surf life saving activities and it is considered that Council’s support be given again this year by waiving the associated fees.

 

 

Recommendation

 

That

 

a)  Council vote $486.80 to cover the fees associated with the holding of the Yarra Bay Challenge on Saturday, 15 March 2008 and that the funds be allocated from the 2007/2008 Contingency Fund;

 

b)  the organiser of the Carnival undertake to appropriately and prominently acknowledge and promote Council’s contribution to the Carnival; and

 

c) the Mayor or his representative be given the opportunity to address the Surf Carnival on behalf of Council.

 

Attachment/s:

 

Nil

 

 


Ordinary Council

26 February 2008

 

 

Text Box: Item MM3/08Mayoral Minute No. MM3/08

 

 

Subject:                  Waiving of Fees - NSW Bodyboarding - Maroubra Beach.

Folder No:                   F2004/08302

Author:                   Councillor Notley-Smith, Mayor     

 

Introduction

An application has been received from Mr Patrick Smith, Maroubra Bodyboarders Club to host bodyboarding competitions at Maroubra Beach from March through to October, 2008.

 

Issues

In the letter from NSW Bodyboarding it states that “bodyboarding is the fastest growing sport on the planet and the competitions are run by dedicated volunteers”.  It also states “that being a member of a club allows the kids to experience not only individual advancement in their chosen sport, but for some of these kids it is the only environment that they will experience being part of a team”.

 

NSW Bodyboarding is a non-profit organisation and Mr Smith is requesting that due to the nature of these activities that the appropriate fees be waived:

 

Amateur Sports Hire fee (9 x $417.40 per day)              $3,756.60

TOTAL                                                                                    $3,756.60

 

Financial impact statement

Should Council accept the report recommendation, the financial implication to Council is $3,756.60 which will be charged to the Contingency Fund 2007/08.

 

Conclusion

It is considered that this is a worthwhile sporting activity and beneficial to the local children in the community.  By waiving these fees it would be consistent with other beach activities and surf life saving carnivals in which the fees have been previously waived by Council.   

 

 

Recommendation

 

That:

 

a)   fees in the amount of $3,756.60 associated with NSW Bodyboarding be waived and funds be charged to the 2007/08 Contingency Fund;

 

b)   the event organisers undertake to appropriately and prominently acknowledge and promote Council’s contribution prior to and during the event; and

 

c)   the Mayor or his representative be given the opportunity to address the events on behalf of Council.

 

Attachment/s:

 

Nil

 

 


Ordinary Council

26 February 2008

 

 

Text Box: Item MM4/08Mayoral Minute No. MM4/08

 

 

Subject:                  Sister City Relationship with Warren Shire Council.

Folder No:                   F2005/00294

Author:                   Councillor Notley-Smith, Mayor     

 

Introduction

 

On Monday 27th August, 2007 a conference was held to discuss Strategic Alliances and was facilitated by the DLG, LGMA and LGSA. The theme of the conference was “Building Capacity through Collaboration and Commitment” which reflects the new direction headed by the DLG of developing resource sharing partnerships to increase the effectiveness of local government.

 

The Minister for Local Government was quick to point out that this was not about amalgamations, but about resource sharing and one of the prime examples used by the Minister was that of Sister City Relationships. With this thought in mind it is proposed that Council build on its already strong relationship with Warren Shire Council and formalise a Sister City Relationship with Warren.

 

Issues

 

Warren Shire is situated on the banks of the Macquarie River and is located on the Oxley Highway 120kms north-west of Dubbo, NSW. Warren is Australia's Wool and Cotton Capital and is the home to the Golden Fleece Race Meeting, earning Warren Racecourse the reputation of being the “Randwick of the West.”

 

Warren Council's mission is - to pursue excellence, to be responsive and pro-active in the promotion and improvement of its community through sound and responsible leadership.

 

Randwick City has, in recent years, had a very successful relationship with Temora Shire Council in rural NSW. Recent activities between Randwick and Temora have included:

 

·      a management practices exchange program;

·      Larry the Lifeguard visit to Temora to provide an educational experience about the surf; and

·      the offer of assistance with the implementation of the Councillors’ Online Training Program, should Temora wish to take up the offer.

 

Financial impact statement

 

There is no direct financial impact for this matter.

 

Conclusion

 

Given the success of the current relationship between Randwick City and Temora Shire Councils, there is merit in pursuing a further sister city relationship with Warren Shire Council in country NSW and, in this regard, it is suggested that Council enter into a Charter arrangement and invite Warren Shire Council representatives to meet with it to explore appropriate interactions.

 

 

Recommendation

 

That Randwick City Council agree to enter into a sister city relationship with Warren Shire Council and that the Mayor be authorised to sign a Charter between the Council and to meet with representatives of Warren Shire Council to explore appropriate interactions.

 

Attachment/s:

 

Nil

 

 


Ordinary Council

26 February 2008

 

 

Text Box: Item MM5/08Mayoral Minute No. MM5/08

 

 

Subject:                  Memorandum of Understanding between Randwick City Council and Orica Australia Pty Ltd

Folder No:                   F2006/00118

Author:                   Councillor Notley-Smith, Mayor     

 

Introduction

 

A proposal to undertake a Memorandum of Understanding between Randwick Council and Orica Australia to investigate and work together on ways of improving the use of alternative non-potable water sources within Randwick.

 

Issues

 

Late in 2007, Orica Australia Pty Ltd approached Randwick Council with an interest in  investigating and collaborating on ways to improve alternative use of non potable water within Randwick.

 

Orica Australia had heard of Council’s successful water saving initiatives at various Council sites and in considering their own high volume water treatment facilities at Botany were interested in pursuing further water saving opportunities with Council.

 

Since then, discussions have been held with representatives from Orica Australia to discuss a number of the water-saving partnership opportunities. A draft Memorandum of Understanding has been prepared articulating general principles for both organisations to work together on projects aimed at conserving potable water supplies and facilitating increased application of alternative, non-potable water being used across Randwick.

 

This is likely to provide a substantive and practical application of my recent water saving initiative agreed to by Council and is in keeping with the directions and outcomes of Randwick’s 20-year City Plan.

 

One of the first opportunities we can consider through this agreement are projects aimed at better understanding the hydrology of the Botany Sands Aquifer and potentially re-charging the waters of the aquifer. Additionally, potential opportunities for tapping into the large volumes of water treated by Orica Australia and re-using if for irrigation or other purposes.

 

It is proposed that Council sign a Memorandum of Understanding to progress joint opportunities for the saving of potable water and increasing the level of water re-use within Randwick City.

 

 

Financial impact statement

 

There are no direct financial impacts for this matter although it is expected to apply for external grants to progress this initiative with Orica Australia Pty Ltd.

 

Conclusion

 

This is an innovative link and partnership for Randwick Council to make and supports strongly our water saving commitment expressed in our 20-year City Plan.

 

Recommendation

 

That Council agrees to the signing of a Memorandum of Understanding with Orica Australia Pty Ltd for the purposes of collaborating on joint water saving projects within Randwick.

 

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council

26 February 2008

 

 

Text Box: Item MM6/08Mayoral Minute No. MM6/08

 

 

Subject:                  Extension of filming hours for private property filming at 14 Bunya Parade, South Coogee.

Folder No:                   F2004/07099

Author:                   Councillor Notley-Smith, Mayor     

 

Introduction

 

Council has received an application from Channel 7 to film a TV series called “Packed to the Rafters” within a private property at 14 Bunya Parade, South Coogee.  The location manager, Ms Lisa Scope, requested to have the hours of filming extended to 10:00 pm on Monday, 3 March, 2008. 

 

Generally filming within the Randwick City area is confined to the hours of 7.00am to 6.00pm.  Some variations to these hours are permitted but only after extensive consultation with nearby residents and subject to no objections being received.

 

Ms Scope advised, in letters addressed to the Mayor and the General Manager, that she had spoken to the surrounding neighbours and that they had no objections to filming until 10.00 pm.  There will be 25 crew, two cast members, four trucks and two other vehicles associated with the filming activity.

 

Issues

 

Council had previously resolved at the Works Committee Meeting Tuesday, 13 June 2006, on the motion of Andews and Belleli, to have general filming activities limited to the hours of 7:00 am to 6:00 pm in residential areas unless it can be demonstrated that the activity will not have a significant impact on the local community and that any objections to extended hours of filming have been adequately addressed to the satisfaction of the affected parties. Part of this resolution included the following;

 

  “… special permission be required from the General Manager for any filming after 6:00pm, all filming to conclude before 9:00pm and must be in consultation with local residents; and ….”

 

Financial impact statement

 

There is no financial impact to Council emanating form the recommendations of this report although Council will receive a small fee associated with private property filming.

 

 

Conclusion

 

Filming within the Randwick City area generates very few complaints from the community given the potential impact that the activity could have on the local amenity of residents and businesses. 

 

Given the minimal impact that this proposal would create in a private property at 14 Bunya Parade, South Coogee, consideration is sought from Council to allow filming to be extended to 10.00pm for Monday, 3 March 2008.

 

 

 

Recommendation

 

That:

 

1.  Council approve the request to extend the filming hours at 14 Bunya Parade, South Coogee on Monday 3 March, 2008, to 10:00 pm., with the following conditions:

 

2.  the filming application be processed in accordance with the relevant legislative and Council requirements;

 

3.  any objections to extended hours of filming have been adequately addressed to the satisfaction of the affected parties;

 

4.  the standard conditions of approval be augmented to include the conditions to further protect the local amenity of residents such as appropriate disposal of cigarette butts, coffee/tea cups and other catering utensils;

 

5.  filming personnel must at all time respect the visual and acoustic privacy of the local residents;

 

6.  all trucks, cars, trailers and any other support vehicles or equipment associated with the filming activity must be parked legally and not be obstructing driveway entrances or the visibility of drivers entering or exiting from side streets; and

 

7.  any fines issued for not complying with any conditions of approval are in accordance with the EP&A Act.

 

8.  special permission be required from the General Manager for any filming after 6:00pm and as part of this permission the General Manager agree a suitable finishing time for the individual activity.

 

 

 

Attachment/s:

 

Nil

 

 


Ordinary Council

26 February 2008

Text Box: Item MM7/08Text Box: Item MM7/08

 

 

Mayoral Minute No. MM7/08

 

 

Subject:                  Waiving of Fees - Gracepoint Christian Church - Clean Up Australia Day.

Folder No:                   F2004/08286

Author:                   Councillor Notley-Smith, Mayor     

 

Introduction

 

A letter has been received from the Gracepoint Christian Church to hold their Community celebration of Clean Up Australia Day on Sunday, 2nd March, 2008 and requesting Council to waive the fees associated with this event.  Grace Point Christian Church has a vision to make Clean Up Australia Day a family fun day for volunteers in the Coogee Community.

 

Grace Point Christian Church has been appointed the Site Co-ordinator for Coogee Beach by Clean Up Australia.  The Church proposes to hold a family fun day after the clean up including a jumping castle, BBQ, games and prizes for the volunteers.

 

Issues

 

Mr Justin Pagotto, Gracepoint Christian Church and Ms Miriam Pepper, Maroubra Junction Uniting Church have applied to Council to waive Council’s fees associated with this type of event and have also requested Council to fund additional facilities including; stage, sound system, purchase of games and equipment, fete stalls and the purchase of a banner.  The total assessed cost is a significant increase to last year’s event and I consider it appropriate for Council to pay for the stage, cover and sound system to the value of $5,135.00.

 

Financial impact statement

 

In the event that Council accepts the report recommendation, the direct financial implication to Council will be a contribution  up to $5,135.00 to be allocated to fund the stage, cover and sound system for the day and that funds be allocated from the Council’s 2007/08 Contingency Fund.

 

Conclusion

 

Clean Up Australia Day is a significant event throughout many communities across the country and I believe a financial contribution of $5,135.00 from Council is appropriate and that the event organisers be advised accordingly.

 

 

Recommendation

 

That:

 

1.       Council vote $5,135.00 to cover part of  the associated fees including hire of stage, cover and sound system for the ‘2008 Coogee Beach Clean Up Australia Day Festival’ and the funds be charged to the Contingency Fund 2007/08;

 

2.       the event organiser undertake to appropriately and prominently acknowledge and promote Council’s contribution prior to and during the event; and

 

3.       the Mayor or his representative be given the opportunity to address the event on behalf of Council.

 

 

Attachment/s:

 

Nil