Administrative Centre

30 Frances St

Randwick 2031

Tel: 02 9399 0999

Fax 02 9319 1510

DX 4121 Maroubra Junction

general.manager@randwick.nsw.gov.au

INCORPORATED

AS A MUNICIPALITY

22 FEBRUARY 1859

PROCLAIMED AS

A CITY JULY 1990

3 April 2007

 

ADMINISTRATION AND FINANCE COMMITTEE MEETING

 

NOTICE IS HEREBY GIVEN THAT AN ADMINISTRATION AND FINANCE COMMITTEE MEETING OF THE COUNCIL OF THE CITY OF RANDWICK WILL BE HELD IN THE COUNCIL CHAMBER, TOWN HALL, 90 AVOCA STREET, RANDWICK, ON TUESDAY, 10TH APRIL 2007 AT 6:00 PM

 

Committee Members:       The Mayor, Cr P. Tracey, Andrews (Chairperson), Hughes, Kenny, Matson, Nash (Deputy Chairperson), Seng & Woodsmith.

 

Quorum:                        Five (5) members.

 

NOTE: AT THE EXTRAORDINARY MEETING HELD ON 28TH SEPTEMBER, 2004, THE COUNCIL RESOLVED THAT THE ADMINISTRATION AND FINANCE COMMITTEE BE CONSTITUTED AS A COMMITTEE WITH FULL DELEGATION TO DETERMINE MATTERS ON THE AGENDA.

 

 

1    Apologies/Granting of leave of absences

 

2    Confirmation of the Minutes

 

CONFIRMATION OF THE MINUTES OF THE ADMINISTRATION & FINANCE COMMITTEE MEETING HELD ON TUESDAY 13TH MARCH 2007.

 

3    Declaration of Pecuniary & Non-Pecuniary Interests

 

4    Addressing of Committee by Members of the Public

 

5    Urgent Business

 

6    Finance

 

6.1                     

DIRECTOR, GOVERNANCE & FINANCIAL SERVICES' REPORT 18/2007 -   MONTHLY FINANCIAL REPORTS AS AT 28 FEBRUARY 2007

2

6.2                   

DIRECTOR, GOVERNANCE & FINANCIAL SERVICES' REPORT 19/2007 -   INVESTMENT REPORT - FEBRUARY 2007

4

6.3                   

DIRECTOR, GOVERNANCE & FINANCIAL SERVICES' REPORT 20/2007 -   2006/2007 CONTINGENCY FUND - STATUS AS AT 31 MARCH 2007

9

 

7    Confidential Items (Closed Session)

 

8    Notices of Rescission Motions

……………………………….

GENERAL MANAGER


  

Director, Governance & Financial Services' Report 18/2007

 

 

SUBJECT:

MONTHLY FINANCIAL REPORTS AS AT 28 FEBRUARY 2007

 

 

DATE:

16 March, 2007

FILE NO:

F2006/00689

 

 

REPORT BY:            DIRECTOR, GOVERNANCE & FINANCIAL SERVICES    

 

INTRODUCTION:

 

Section 202 of the Local Government (General) Regulation 2005 requires that the responsible accounting officer of a Council must:

(a) establish and maintain a system of budgetary control that will enable the Council’s actual income and expenditure to be monitored each month and to be compared with the estimate of the Council’s income and expenditure, and

(b) if any instance arises where the actual income or expenditure of the council is materially different from its estimated income or expenditure, report the instance to the next meeting of the Council.

 

ISSUES:

 

This report provides the financial results of Council as at 28 February 2007. Attachment 1 summarises Council’s Financial Performance and its Source and Application of Funds. It also summarises the operating result for each of Council’s principal activities. Attachment 2 details the financial position of Council as at 28 February 2007.

 

RELATIONSHIP TO CITY PLAN:

 

The relationship with the City Plan is as follows:

 

Outcome:      1: Leadership in Sustainability

Direction:      1c: Long term financial viability is achieved.

 

FINANCIAL IMPACT STATEMENT:

 

There is no direct financial impact for this matter.

 

CONCLUSION:

 

Council’s Director Governance & Financial Services as the responsible accounting officer, advises that the projected financial position is satisfactory.

 

 

 

 

 

 

RECOMMENDATION:

 

That the monthly financial reports as at 28 February 2007 be noted.

 

 

ATTACHMENT/S:

 

1. Income Statement & Source and Application of Funds - UNDER SEPARATE COVER

2. Balance Sheet - UNDER SEPARATE COVER.   

 

 

 

 

 

………………………………

………………………………

GEOFF BANTING

 

DIRECTOR, GOVERNANCE & FINANCIAL SERVICES

 

 

 

 

 

 

 


 

 

Director, Governance & Financial Services' Report 19/2007

 

 

SUBJECT:

INVESTMENT REPORT - FEBRUARY 2007

 

 

DATE:

19 March, 2007

FILE NO:

F2004/06527

 

 

 

REPORT BY:            DIRECTOR, GOVERNANCE & FINANCIAL SERVICES   

 

INTRODUCTION:

 

The Local Government (General) Regulation requires that the responsible accounting officer provide a written report to the ordinary meeting of the Council giving details of all monies invested and a certificate as to whether or not the investments have been made in accordance with the Act, the regulations and Council’s Investment Policy No: 3.02.07.

 

ISSUES:

 

Council is authorised by s625 of the Local Government Act to invest its surplus funds. Funds may only be invested in the form of investment notified by Order of the Minister dated 23 September 2005. The Local Government (General) Regulation prescribes the records that must be maintained in relation to Council’s investments.

 

The attached table titled “Investment Performance Report – February 2007” outlines the investment portfolio held by Council as at the end of February 2007. All investments have been made in accordance with the Act, Regulations and Council's Investment Policy.

 

Investment Commentary

 

The size of the investment portfolio may vary significantly from month to month as a result of cash flows for the period. Cash outflows (expenditure) are typically relatively stable from one month to another. Cash inflows (income) are cyclical and are largely dependent on the rates instalment due dates and the timing of grant payments including receipt of the Financial Assistance Grant.

 

The balance of the investment portfolio as at 28 February 2007 was $45.65 million. During February 2007 the portfolio increased by $3.70 million mainly due to the collection of $9.59 million being the third rate instalment which was due 28 February 2007.

Other major revenue during February 2007 was $711,238 Financial Assistance Grant  from the Department of Local Government; $275,000 grant for regional roads maintenance and $113,300 grant for road upgrade and maintenance from the Roads and Traffic Authority; $251,958 fine revenue from the Office of State Revenue and the January 2007 GST refund of $224,723 from the Australian Taxation Office.

 

The fourth rate instalment is due 31 May 2007.

 

During February 2007 there was $1.14 million spent on capital works. There was also two payroll periods which amounted to expenditure of $2.01 million.

 

 

The above graph illustrates the movement in the investment portfolio since February 2004. The peaks are representative of the rates instalment periods.

 

The investment portfolio is diversified across a number of investment types and is spread across a number of financial institutions. The various investment types may include managed funds, term deposits, rolling rate investments, floating rate notes and on‑call accounts. The following graph indicates the various investments held during February 2007.

 

The investment portfolio is regularly reviewed in order to maximise investment performance and minimise risk. Comparisons are made between existing investments with available products that are not part of Council's portfolio. Independent advice is sought on new investment opportunities.

 

The graph below shows the investment return achieved against the USB Bank Bill Index and the official Reserve Bank of Australia (RBA) cash interest rate or the period July 2005 to February 2007.

 

 

Investment performance exceeded the industry benchmark UBS Australian Bank Bill Index in February 2007 with an average return after fees of 7.31%, compared with the benchmark index of 6.61%. Official Reserve Bank of Australia (RBA) cash interest rate remained at 6.25% during February 2007.

 

 

Month in Review

 

There was no change to interest rates during February 2007. Reserve Bank commentary provided reassurance that domestic interest rates are not likely to rise in the near future. The Reserve Bank also revised the forecast for inflation downward from 3% to 2 Ύ%.

 

Economic data released during February 2007 showed that December retail sales and building approvals were weaker than expected. The unemployment rate unexpectedly fell from 4.6% to a new 32-year low of 4.5% in January 2007.

 

RELATIONSHIP TO CITY PLAN:

 

The relationship with the City Plan is as follows:

 

Outcome 1:  Leadership in Sustainability.

Direction 1c:  Long term financial viability is achieved.

Key Action:  Investment Policy and Procedures.

 

 

FINANCIAL IMPACT STATEMENT:

 

Funds are invested with the aim of achieving budgeted income in 2006/2007 and outperforming the USB Australian Bank Bill Index over a 12 month period. The budget provision for income from this source is $2.737 million. Income to 28 February 2007 amounted to $2,006,419.

 

 

 

CONCLUSION:

 

All investments as at 28 February 2007 have been made in accordance with Policy No: 3.02.07 and the provisions of s625 of the Local Government Act and the Local Government (General) Regulation have been complied with.

 

RECOMMENDATION:

 

That the investment report for February 2007 be received and noted.

 

ATTACHMENT/S:

 

Investment Performance Report – February 2007.

 

 

 

 

 

………………………………………

……..………………………………..………………………………

GEOFF BANTING

GREG BYRNE

DIRECTOR, GOVERNANCE & FINANCIAL SERVICES

MANAGER FINANCIAL OPERATIONS

 


 


Investment Performance Report - February 2007

Investment

Credit Rating

Amount Invested

Interest Earned

Investment Performance

Period

FYTD

Period

FYTD

Past 12 Months

 

$

$

$

%

%

%

CBA Cash Deposit (CDA)

AA

5,681,807

14,712

134,151

6.20

6.04

5.89

LGFS Expanded Credit Facility

Af

5,862,093

30,682

213,467

7.08

6.53

6.54

Macquarie Income Plus Enhanced Income Fund

A

4,826,982

25,410

199,850

7.12

6.62

6.36

Deutsche Income Enhanced Income Fund

A

9,653,965

53,298

402,253

7.48

6.82

6.49

ING Enhanced Cash Fund

Af

6,575,244

34,054

271,871

7.00

6.73

6.47

Merrill Lynch Diversified Credit Fund

A

7,403,784

44,074

343,431

8.09

7.54

6.95

ANZ Bank - Three Pillars

AA-

2,000,000

11,676

97,711

7.61

7.30

7.14

3 month BBSW + 1.20%

QIC Cash Enhanced

AAf

-

-

-

There were funds with QIC Cash Enhanced during February 2007

CBA Term Deposits

*

-

-

-

There were no CBA Term Deposits held as at 28 February 2007

IMB Term Deposit

*

-

-

-

There were no IMB Term Deposits held as at 28 February 2007

LGFS Term Deposit

*

-

-

-

There were no LGFS Term Deposits held as at 28 February 2007

Commonwealth Bank Shield Series 21

AA

1,133,530

Purchased in April 2004. Capital is guaranteed and interest is paid at maturity. Investment estimated value as at 28 February 2007 is $1,192,760.00 which equates to return since inception of 6.23%

Commonwealth Bank Shield Series 24

A-

2,518,475

15,132

127,374

7.89

7.72

7.53

Negative watch

3 month BBSW + 1.50%

Interest earned from matured investments

-

-

0

197,553

-

-

-

General Fund Bank Account

-

-

2,314

18,759

-

-

-

Total

 

45,655,880

231,352

2,006,419

7.31

6.91

6.67

Official (Reserve Bank of Australia) Cash Rate

6.25

6.09

5.94

UBS Australian Bank Bill Index

6.61

6.35

6.16

G:\ACCTS\Financial Operations\Investments\Investment Performance Report\TABLES

 

Credit Rating: * Bank Bills and Term Deposits are not credit rated. The 'f' subscript to the credit rating signifies that it is a Standard & Poors fund rating and that assets are valued at their market value.

Report Author: Aldo Meoli, Financial Accountant - Financial Operations


Director, Governance & Financial

Services' Report 20/2007 

 

 

SUBJECT:

2006/2007 CONTINGENCY FUND - STATUS AS AT 31 MARCH 2007

 

 

DATE:

2 April, 2007

FILE NO:

F2004/07396

 

 

 

REPORT BY:  DIRECTOR, GOVERNANCE & FINANCIAL SERVICES  

 

 

INTRODUCTION:

 

The purpose of this report is to detail the progressive amount of donations, allocations, waiving of fees and other similar contributions for the 2006/07 financial year.

 

 

ISSUES:

 

In the 2006/07 financial year there have been 45 allocations totalling $125,587.76 as listed in the table below.

 

MEETING

DETAILS

NET COST TO COUNCIL

Ordinary Council – 27 June 2006

Annual contribution – Waiving of Greenwaste Disposal Fees or the Guriwal Aboriginal Community at La Perouse

$6,500.00

 

Ordinary Council – 27 June 2006

Waiving of fees for Carols by the Sea – St Paul’s Anglican Church Coogee

$1,063.18

 

Ordinary Council – 27 June 2006

Waiving of fees for the installation of a banner - Our Lady of the Sacred Heart Primary School, Randwick

$1,188.00

 

Ordinary Council – 27 June 2006

Structural maintenance works associated with the lease of 30-32 Waratah Street, Randwick – Randwick Open Care for Kids (ROCK)

$5,000.00

Ordinary Council – 27 June 2006

Annual contribution - Waiving of fees for Special Rubbish Pick Up Service – Ronald McDonald House

$650.00

Ordinary Council – 27 June 2006

Financial assistance for 2006 Rock Eisteddfod – Randwick Girls & Boys High Schools

$5,000.00

Ordinary Council – 27 June 2006

Financial assistance for Sports Coast Flags – Randwick City Tourism

$1,740.00

Ordinary Council – 25 July 2006

Financial assistance – installation & dismantling of Learning Links banner

$709.83

Ordinary Council – 25 July 2006

Annual contribution (3 years from 2006/07) - SSROC East Timor Partnership 

$4,000.00

Ordinary Council – 25 July 2006

“Our City” banner – Wylies Baths Trust

$265.00

Ordinary Council – 22 August 2006

Use of Des Renford Aquatic Centre  - Des Renford Chair of Heart Research Swim Challenge and Charity Day 

$5,700.00

Ordinary Council – 22 August 2006

Waiving of fees for Fun Run/Oktoberfest/Market Day - Maroubra Chamber of Commerce  

$4,741.75

Ordinary Council – 22 August 2006

Donation of Plants - Coogee Public School

$500.00

Ordinary Council – 22 August 2006

Contribution - two (2) joint display banners for use at business related functions - Eastern Suburbs Business Enterprise Centre & Randwick City Combined Chambers of Commerce 

$1,200.00

Ordinary Council – 22 August 2006

Sponsorship - Annual Sydney Body Art Ride (SBAR) Fundraising Event. 

$3,000.00

Ordinary Council – 26 Sept 2006

Waiving of fees for Coogee Family Fun Day - Goldstein Reserve

$9,119.25

Ordinary Council – 26 Sept 2006

Waiving of fees for St Marks Anglican Church, Malabar – Carols by Candlelight

$6,833.30

Ordinary Council – 26 Sept 2006

Waiving of fees for use of Kokoda Park, Kensington for Carols by Candlelight

$2,195.91

Ordinary Council – 26 Sept 2006

Waiving of fees for Surf Life Saving NSW – Carnival at Maroubra Beach

$2,929.00

Ordinary Council – 26 Sept 2006

Annual contribution  (7 years from 2006/07)

Interest foregone on interest free loan - Coogee Surf Life Saving Club renovations

$4,500.00

Ordinary Council – 26 Sept 2006

Waiving of fees for East Coast  Ocean Challenge

$783.30

Ordinary Council – 24 Oct 2006

Waiving of fees for use of Maroubra Beach for the Molloy Shield Surf Carnival

$800.34

Ordinary Council – 24 Oct 2006

Waiving of fees for Express Glass Island Challenge (Coogee Surf Life Saving Club)

$1,704.28

Ordinary Council – 24 Oct 2006

Waiving of fees for Rainbow Street Public School for installation of banner

$1,132.00

Ordinary Council – 24 Oct 2006

Maroubra Surf Life Saving Club Centenary Dinner – purchase tickets for 2 tables of 10

$3,000.00

Ordinary Council – 24 Oct 2006

Financial assistance for 2007 Australia Day Botany Bay Regatta

$500.00

Ordinary Council – 24 Oct 2006

Contribution - Coogee Arts Festival

$10,000.00

Ordinary Council – 24 Oct 2006

Waiving of fees for South Maroubra Village Green Carols by Candlelight

$2,652.27

Ordinary Council – 28 Nov 2006

Waiving of fees for Epiphany Festival at Yarra Bay

$3,917.20

Ordinary Council – 28 Nov 2006

Waiving of fees for Randwick Shield at Maroubra Beach

$1,024.71

Ordinary Council – 28 Nov 2006

Waiving of fees for Coogee 100 years Open Surf Carnival

$1,822.46

Ordinary Council – 28 Nov 2006

Contribution to Clovelly Precinct Committee for  ‘Love Clovelly Competition’

$400.00

Ordinary Council – 28 Nov 2006

Donation to Aussie Helpers for Aussie Working Dog Program

$100.00

Ordinary Council – 12 Dec 2006

Contribution to cost of annual Pere Receveur Historic Mass at La Perouse

$2,642.88

Ordinary Council – 12 Dec 2006

Waiving of fees for ‘Rip Curl Gromsearch’ Surfing Competition at Maroubra Beach

$884.40

Ordinary Council – 12 Dec 2006

Waiving of fees for Gracepoint Christian Church – 5th Annual Clean Up Australia Day Community Celebration

$1,546.50

Ordinary Council – 12 Dec 2006

Waiving of fees for hire of Community Bus – Castellorizian Ladies Auxiliary

$346.50

Ordinary Council – 12 Dec 2006

Waiving of fees - Coogee Arts Festival

$11,276.26

Ordinary Council – 27 Feb 2007

Waiving of fees – Use of Coogee Beach for Filming – Tropfest Film Festival

$681.00

Ordinary Council – 27 Feb 2007

Waiving of fees – Maroubra Surfers Assoc, Southend Boardriders Inc and Surfing NSW

$7,068.00

Ordinary Council – 27 Feb 2007

Business Enterprise Project/Young Achievement Australia 2007 - support

$600.00

Ordinary Council – 27 Feb 2007

Waiving of fees – Filming costs for Beyond Productions (“Cool Aid – The National Carbon Test”)

$510.00

Ordinary Council – 27 Feb 2007

Maroubra Junction Uniting Church – support for free home mowing service for elderly and infirmed residents

$340.00

Ordinary Council – 27 March 2007

Waiving of fees – Salvation Army’s Red Shield Appeal

$3,972.00

Ordinary Council – 27 March 2007

Waiving of fees – Malabar Ocean Swim

$1,048.44

TOTAL:

 

$125,587.76

 

The amounts shown in the table above reflect the net cost to Council in providing the donation, grant or assistance.  The GST, where applicable, has not been shown because it will be claimed back from the Australian Taxation Office.

 

 

RELATIONSHIP TO CITY PLAN:

 

The relationship with the City Plan is as follows:

 

Outcome 2:               A vibrant and diverse community

Our community will be proud to be part of our City and celebrate its range of cultures and people.

Direction 2b: Enrich our range of community services that meet our community’s needs.

Key Action:    - Support the provision of services and facilities to meet the needs of our Target Groups.

- Celebrate the range of cultures and people within Randwick City.

 

FINANCIAL IMPACT STATEMENT:

 

Council has allocated $141,150.00 in the 2006/07 budget for contingencies.  This amount includes $21,150.00 (being the amount equivalent the total voted at the June 2006 Council Meeting) which was added to the original budget in conjunction with the September budget review. 

 

 

 

RECOMMENDATION:

 

That the report be received and noted.

 

 

 

ATTACHMENT/S:

 

Nil

 

 

………………………………

………………………………

GEOFF BANTING

JULIE HARTSHORN

DIRECTOR, GOVERNANCE & FINANCIAL SERVICES

SENIOR ADMINISTRATIVE COORDINATOR

 

 

 

 

 

 



 

Confidential Items (Closed Session)

 

Notices of Rescission Motions