Administrative Centre

30 Frances St

Randwick 2031

Tel: 02 9399 0999

Fax 02 9319 1510

DX 4121 Maroubra Junction

general.manager@randwick.nsw.gov.au

INCORPORATED

AS A MUNICIPALITY

22 FEBRUARY 1859

PROCLAIMED AS

A CITY JULY 1990

 

 

14 November 2006

 

WORKS COMMITTEE MEETING

 

NOTICE IS HEREBY GIVEN THAT A WORKS COMMITTEE MEETING OF THE COUNCIL OF THE CITY OF RANDWICK WILL BE HELD IN THE COUNCIL CHAMBER, TOWN HALL, 90 AVOCA STREET, RANDWICK ON TUESDAY,

21ST NOVEMBER 2006 AT 6:00 PM.

 

 

Committee Members:               The Mayor, Cr P. Tracey, Crs Andrews, Belleli (Chairperson), Hughes (Deputy Chairperson), Matson, Notley-Smith, Seng & White.

 

Quorum:                                   Five (5) members.

 

NOTE: AT THE EXTRAORDINARY MEETING HELD ON 28TH SEPTEMBER, 2004, THE COUNCIL RESOLVED THAT THE WORKS COMMITTEE BE CONSTITUTED AS A COMMITTEE WITH FULL DELEGATION TO DETERMINE MATTERS ON THE AGENDA.

 

 

1           Apologies/Granting of Leave of Absences

 

2           Confirmation of the Minutes

 

CONFIRMATION OF THE MINUTES OF THE WORKS COMMITTEE MEETING HELD ON TUESDAY, 10TH OCTOBER, 2006.

 

3           Declaration of Pecuniary & Non-Pecuniary Interests

 

4           Addressing to Committee by Members of the Public

 

5           Urgent Business

 

6           Works

 

6.1                        

DIRECTOR, CITY SERVICES' REPORT 79/2006 - PAPAL VISIT IN 2008 - UPGRADE OF ALISON ROAD STREETSCAPE.

2

 

6.2                        

DIRECTOR, CITY SERVICES' REPORT 80/2006 - TASMAN STREET, PHILLIP BAY - NEW FOOTPATH CONSTRUCTION.

11

 

6.3                        

DIRECTOR, CITY SERVICES' REPORT 81/2006 - BARWON PARK LIGHTING.

15

 

6.4                        

DIRECTOR, CITY SERVICES' REPORT 82/2006 -  LIQUIDAMBAR STYRACIFLUA GROWING WITHIN 1-3 DUDLEY STREET, RANDWICK.

17

 

6.5                        

DIRECTOR, CITY SERVICES' REPORT 83/2006 - FOOTPATH CONSTRUCTION PROGRAM 2006-2007 UPDATE.

20

 

 

7           Confidential Items (Closed Session)

 

8           Notices of Rescission Motions

 

 

…………………………………

ACTING GENERAL MANAGER.


 

Director, City Services' Report 79/2006

 

 

SUBJECT:

PAPAL VISIT IN 2008 - UPGRADE OF ALISON ROAD STREETSCAPE

 

 

DATE:

7 November, 2006

FILE NO:

F2005/00767

 

 

 

REPORT BY:            DIRECTOR, CITY SERVICES   

 

 

INTRODUCTION:

 

In July 2008 a Papal Mass delivered by Pope Benedict XVI will be held at Randwick Racecourse.  Estimates for the number of people attending this event currently range from 500,000 to 600,000.

 

This event is a significant occasion for the City of Randwick. Due to the lead time required to satisfactorily deliver infrastructure projects, Council needs to start planning for this event. This early planning will ensure that the City functions and is presented to its greatest advantage at this major event.

 

BACKGROUND

 

World Youth Day Sydney 2008 is the largest youth event in the world.  It is a major six-day celebration of universal solidarity among youth in the Catholic Church.  It will be the biggest event staged in Sydney since the 2000 Olympics and will again bring tens of thousands of international visitors to Sydney.  The World Youth Day Organisation has provided the following press release:

 

“Randwick Racecourse has been chosen to host the largest gathering of people ever held in Sydney - the overnight Vigil and Final Mass to be celebrated by His Holiness Pope Benedict XVI during World Youth Day in July 2008 (WYD08).

 

The Archbishop of Sydney, Cardinal George Pell, made the announcement today with Archbishop Stanislaw Rylko, President of the Pontifical Council for the Laity - the Vatican body reviewing Sydney's preparation for the world's biggest youth event.

 

Randwick Racecourse and nearby Centennial Park are the first of several Sydney sites confirmed to host large crowds during the week of WYD08 from 15-20 July 2008.

 

"We needed a site that could accommodate up to 600,000 people and get them to and from that site as smoothly as possible," said Cardinal Pell, who chairs the World Youth Day 2008 Local Organising Committee.

 

Sydney is hosting the 23rd World Youth Day and the 10th to be held outside Italy.

 

"Up to 300,000 pilgrims will walk to the site on Saturday for an overnight Vigil with Pope Benedict and a sleep-out under the stars.

 

"As many as 300,000 more are expected to arrive the following morning to hear His Holiness celebrate the Final Mass." …………….

 

"Eighteen sites were originally considered and a shortlist of four was presented this week to Archbishop Rylko and his two colleagues from the Pontifical Council for the Laity.

 

"They have been in Sydney since September 28 inspecting sites and meeting senior government and World Youth Day 2008 officials."

Cardinal Pell said that after much consideration, Randwick was deemed to provide the best combination of space, uninterrupted sight lines and transport links.

 

"We wanted as many people as possible to see the Pope directly; Randwick offers this opportunity to 400,000 people while another 200,000 or more can be part of the Final Mass in Centennial Park via video link.

 

"Getting people to and from the site in large numbers was also crucial; the proximity of city railway stations - from where the traditional pilgrimage on foot will be made - means that people can move to Randwick Racecourse at the rate of 70,000 per hour.

 

"While there may be larger sites in Sydney, none could transport people at anything like that rate," he said.

 

Cardinal Pell said Randwick also had the highest minimum temperatures of any site considered, an important factor for the Vigil and sleep-out.

 

Archbishop Rylko said he was pleased Randwick would extend its heritage as the site of Papal Masses in Sydney…………”

 

ISSUES

 

Although this event is not until July 2008 Council needs to commence planning to ensure that the public domain and infrastructure surrounding the Randwick Racecourse is upgraded to a high standard. This event gives Randwick Council an opportunity to showcase the City bringing both economic and social benefits to the area. 

 

Preliminary steps identified for the completion of this project are as follows:

 

-     Nominate appropriate Council staff and resources to deliver the project.

-     Identify funding to undertake the work

-     Form an appropriate working group both internally and externally to ensure the delivery of the project and related activities.

-     Undertake concept design, design development and documentation of the streetscape.

 

The current streetscape along Alison Road could be substantially improved.  Preliminary issues that have been identified in the area surrounding the Randwick Racecourse and particularly Alison Road (Refer Attachment 1) are:

 

-     Need for improved pedestrian lighting and banner poles

-     Upgrading of streetscape along Alison Road incl. paving, seating, bins etc

-     The need for a crowd control system due to pedestrian and vehicular conflicts e.g.  appropriate barricade system  to be installed

-     Clear way finding signage needs to be designed to ensure pedestrian circulation and safety.

-     Consideration of artwork that would suitably commemorate the event.

 

PROPOSALS

 

The aim of this project will be to provide an upgraded setting for this major event. The following describes some of the elements that will be applicable to the upgrade work.

 

Multi- functional Poles

For this upgrade Council officers will investigate the use of multifunctional poles for Alison Road. This new generation of aesthetically pleasing street poles, allow a number of functions to be contained within the one element - Refer Attachment 2. These poles, therefore, clean up the streetscape by facilitating the mounting of street lighting, street signs, traffic signals and banners etc all on an attractive single pole.

 

Items such as signs and banners can readily be fitted at any time to the external tracks. Light arms are also attached.

 

Street Furniture and Planting

The upgrade of Alison Road will use the city-wide furniture palette and city-wide pavers currently being developed by City Services. There will also be an assessment of the appropriateness of planting. This will include the following:

 

·    Improvements to footpaths including, paving, tree surrounds and tactile tiles etc.

·    Coordinated street furniture including, bins seats etc

·    Street tree planting and other landscape treatments to assist in establishing a landscape theme and coordinated image.

 

Crowd Control System

There will be a need to install crowd control barriers for this event in the area near the race course and particularly along Alison Road. Currently a temporary system of barriers is installed for race-days. Due to the temporary nature of these barriers they function inadequately. For the Papal event it will be appropriate to install a permanent system. This system will need to be designed in close consultation with the event organisers and hopefully provide a long-term piece of infrastructure to the City, and for future events.

 

Signage

Council is currently developing a City-wide Signage Manual, examples are shown in Attachment 3. It may be appropriate that these signs are used to provide appropriate way-finding and name signs for the areas surrounding the racecourse.

 

Commemorative Artwork

It will be appropriate to commemorate this major event and the racecourse proper by some form of commemorative artwork. This could be, for example, mosaics/plaques in the pavement or an appropriate piece of sculpture/artwork. Some examples of such treatments are shown in Attachment 4.

 

Identification of Funds

Council needs to identify funds for the proposed works associated with this event. Likely sources of funding are the NSW Special Events Unit and the Australian Jockey Club.

 

RELATIONSHIP TO CITY PLAN:

 

The relationship with the City Plan is as follows:

 

Outcome 5:       Excellence in recreation and lifestyle opportunities.

Directions 5a:  Maximise opportunities for residents and visitors to enjoy both active and passive open space uses.

 

FINANCIAL IMPACT STATEMENT:

 

There is no direct financial impact for this matter in the 2006/2007 Budget.  If the recommendation is adopted, funding for the proposals will be considered in conjunction with the preparation of the 2007/2008 Budget.

 

CONCLUSION:

 

In July 2008 the Papal Mass at Randwick Racecourse will be a significant event for the City of Randwick. Due to the lead time associated with construction projects Council must commence planning for this event. This report has outlined the preliminary steps and major issues required for the upgrading of the Alison Road precinct in preparation for this major event. Council now needs to identify funds and confirm a process for the delivery of this project.

 

RECOMMENDATION:

 

That:

 

a)       Council officers consult with the Australian Jockey Club and NSW government agencies to seek funding contributions and design input; and

 

b)       Council considers funding for the proposals in the 2007/2008 Budget.

 

ATTACHMENT/S:

 

1. Streetscape photos of the degraded Alison Road.

2. Example of multi-functional pole.

3. Example of signage.

4. Examples of Commemorative Artwork.  

 

 

 

………………………………

………………………………

JORDE FRANGOPLES

KERRY COLQUHOUN

DIRECTOR, CITY SERVICES

LANDSCAPE CO-ORDINATOR

 


1.  Streetscape Photos of Alison Road.


2.  Example of Multi-functional Pole.


3.  Example of Signage.


4.  Examples of Commemorative Artwork


 


 

Director, City Services' Report 80/2006

 

 

SUBJECT:

TASMAN STREET, PHILLIP BAY - NEW FOOTPATH CONSTRUCTION.

 

 

DATE:

26 October, 2006

FILE NO:

F2004/00420

 

 

 

REPORT BY:            DIRECTOR, CITY SERVICES  

 

 

INTRODUCTION:

 

As part of its commitment to improving facilities and services for its residents, Council is continuing its program of providing a footpath in streets that currently do not have one.

 

Tasman Street, Phillip Bay has been selected for footpath construction as part of this program.

 

ISSUES:

 

Mr Anthony Andreatta of 17 Tasman Street, Phillip Bay has forwarded a petition signed by himself and 14 of his neighbours in Tasman Street, which reads as follows:-

 

“the residents of Tasman Street appreciate Council’s commitment in constructing footpaths in the Randwick City Council area, however, the majority of residents in our street believe it would not be an improvement to the streetscape and would rather see the footpath not built at all.

 

There are a number of reasons why we object to this footpath, such as -

 

1.     It only adds to more hard surfaces in a city where there is too much already.

2.     Tasman Street is a quiet residential street which has extremely low foot traffic.

3.     Aesthetically it is not as pleasing to the eye as a lush grassed nature strip.

4.     The privacy of some homes would be compromised as the footpaths are too close to the boundary lines.  It also enhances the ease of surveillance of some of our more dishonest members of the community in the art of theft.

5.     Finally and most importantly it is a waste of ratepayer’s money in constructing a footpath where there is no real requirement for it...”

 

The petition is signed by residents of  Nos. 1, 2, 3, 4, 5, 7,8, 10, 11,12, 13, 14, 15, 16, and 17 Tasman Street, Phillip Bay.  There are 19 properties in Tasman Street.

 

 

RELATIONSHIP TO CITY PLAN:

 

The relationship with the City Plan is as follows:

 

Outcome 9:     Integrated and Accessible Transport

 

Direction 9a:  A network of safe and convenient walking paths and cycle ways linking major land uses and recreation opportunities.

 

Key Action:    Local transport infrastructure including footpaths is upgraded and its accessibility is maximised.

 

 

FINANCIAL IMPACT STATEMENT:

 

There is no direct financial impact for this matter.

 

CONCLUSION:

 

As the petition to not have a footpath constructed in Tasman Street, Phillip Bay as per original program for construction has been signed by 15 residents objecting to the construction, it would seem reasonable that the footpath construction works in Tasman Street not proceed.

 

 

RECOMMENDATION:

 

That,

 

1.  the construction of a footpath in Tasman Street, Phillip Bay not proceed due to 15 of the 19 residents of Tasman Street objecting to the construction; and

 

2.  the funds allocated to the construction of the footpath in Tasman Street be used in footpath construction in this program.

 

 

ATTACHMENT/S:

 

1.  Letter with petition.

 

 

………………………………

………………………………

JORDE FRANGOPLES

PETER BELL

DIRECTOR, CITY SERVICES

PROJECT MANAGER

 




 

Director, City Services' Report 81/2006

 

 

SUBJECT:

BARWON PARK LIGHTING

 

 

DATE:

9 November, 2006

FILE NO:

F2004/00962

 

 

 

REPORT BY:            DIRECTOR, CITY SERVICES    

 

 

INTRODUCTION:

 

Council at its meeting held on 28th March, 2006 resolved on the Motion of Councillor Belleli and Councillor Notley Smith -

 

“that investigations be undertaken to consider costings and time frames for the provision of lights to the playground and parkland at Barwon Park, Matraville to increase safety for the community.”

 

 ISSUES:

 

Barwon Park and adjacent parklands measure approximately 2.9 hectares and are bounded by Barwon Crescent, Gwydir Avenue, Clarence and Franklin Streets, Matraville.  The main park activities surround the playground located at the north of the park adjacent to Gwydir Avenue.  Other features of the park include a north-south and east-west footpath system, drainage swale, mature tree planting and large open grassed areas.

 

Investigations have been carried out in relation to the nature of lighting that may best suit this park in response to Council’s resolution.  It has been determined that three lights adjacent to the playground will provide sufficient lighting to act as a safety measure and deterrent and that the path system may require an additional twelve lights to provide effective lighting for pedestrians using the paths after dark.  This would need to be re-evaluated following a detailed design and lighting analysis.

 

Lighting may be provided through a private scheme connected to Energy Australia’s mains in the street or alternatively, solar powered lighting may be utilised.  In this instance, the Energy Australia mains are not located on the same side as the park, thus requiring a road crossing for connection purposes which will add significant cost to the project.  Solar powered lighting may provide an appropriate solution in this situation and can be set up to provide lighting for part of the night or alternatively all night.  The latter will require additional solar collection capacity and at increased cost.

 

Provision of all night solar powered lighting is estimated to cost in the order of $5,000 per light, installed.  Generally, lighting of this nature can be provided within eight weeks of an order being issued.

 

FINANCIAL IMPACT STATEMENT:

 

On the basis of a lighting scheme requiring fifteen lights to be installed at Barwon Park, it is estimated that the cost to Council will be in the vicinity of $75,000.  Funds for this work have not been provided in the 2006-07 budget.

 

RELATIONSHIP TO CITY PLAN:

 

Outcome 6: A Liveable City

 

Direction 6c:     The safety of our community is paramount and is acknowledged and supported through proactive policies, programmes and strategies

 

Key Action:      Develop and implement effective regulatory environmental, public health and safety services and programmes to maximise public safety and anti-social behaviour of buildings and spaces.

 

CONCLUSION:

 

Provision of lighting at Barwon Park is considered an appropriate measure to increase safety for the community.

 

 

RECOMMENDATION:

 

That

 

1.   Detailed designs and costings be prepared at the earliest opportunity for the provision of lighting at Barwon Park; and

 

2.   Appropriate funding be considered in the 2007-08 budget for these works.

 

 

ATTACHMENT/S:

 

Nil

 

 

………………………………

………………………………

JORDE FRANGOPLES

JOHN CALVANI

DIRECTOR, CITY SERVICES

CO-ORDINATOR PARKS AND RECREATION

 

 


 

Director, City Services' Report 82/2006

 

 

SUBJECT:

LIQUIDAMBAR STYRACIFLUA GROWING WITHIN 1-3 DUDLEY STREET, RANDWICK.

 

 

DATE:

9 November, 2006

FILE NO:

F2004/07359

 

 

 

REPORT BY:            DIRECTOR, CITY SERVICES    

 

 

INTRODUCTION:

 

On 24 April, 2006 Council received an application under the provisions of its Tree Preservation Order (TPO) for the removal of a large Liquidambar Styraciflua (Liquidambar) growing within the front entrance area of that property.

 

The subject tree was inspected by Council’s Tree Preservation and Maintenance Co-ordinator (North) on 27 April, 2006 and consent to remove the tree was refused.

 

ISSUES:

 

The TPO application lodged with Council for the removal of this tree cited as reasons a range of issues, including inappropriate location, inappropriate species, structural damage, overhanging the residence/neighbouring property, dangerous and impacting on solar access.

 

That application was supported by an arborist’s provided by Adam Woodhams (contracted by the Executive Committee of 1-3 Dudley Street) who stated that the tree may cause structural damage to adjacent infrastructure and the slip hazard caused by falling leaves and seeds.

 

Mr Woodhams recommended that should approval be granted, the tree should be replaced with an Australian native species such as a Glochidion ferdinandi (Cheese tree).

 

However, there was nothing in that report supporting any claim that the tree was in fact causing damage of any kind and any reasons for wanting the tree removed were purely hypothetical.

 

A site inspection undertaken by Council’s tree officer found the tree to be in excellent health and contributing significantly to the arboricultural amenity of the area. There was no visual evidence that the tree was causing any sort of structural damage and the application to remove was refused.

 

The Executive Committee of 1-3 Dudley Street, Randwick, were advised that the only reasonable way of assessing any existing or potential tree root damage that may be caused by the roots of this tree would be to trench along all adjacent building alignments and pathway piers so that a proper on-site assessment of the most appropriate management options could be undertaken.

 

So far this request has not been acceded to by the Body Corporate or any of their representatives.

 

Approval was granted by Council to prune the tree as much as was deemed appropriate to abate any nuisance.

 

On 22 August, 2006, a letter was sent to the Executive Committee of 1-3 Dudley Street, Randwick, by the Secretary of the Body Corporate for 5-7 Dudley Street, Randwick, supporting removal of the Liquidambar but this was not accompanied by any documented evidence of damage to that particular property.

 

The reasons for wanting the tree removed were cited as the tree being situated only a few metres from water and sewerage pipes and overhanging into their pool area.

 

The Body Corporate re-applied for consent to remove the subject tree on 1 September, 2006, and this application was accompanied by a comprehensive report from a qualified arborist which gave a variety of potential problems associated with this species of tree but which did not provide any justifiable reasons for removal.

 

The assertion that the tree would cause structural damage was purely speculative and could not be supported by any sort of documentation.

 

The tree was again inspected by a Council tree officer and based on the criteria utilized by Council staff in the administration of its Tree Preservation Order, consent to remove the tree was again refused.

 

On 18 October, 2006, a petition was sent to Council by 11 residents of 1-3 Dudley Street, Randwick, strongly objecting to any proposal to remove this tree and refuting any reasons put forward by their own Executive Committee and the Body Corporate at 5-7 Dudley Street, Randwick, for wanting the tree removed.

 

A qualified arborist’s report has been provided to Council by supporters of retention re-affirming that the tree is causing no damage of any kind and that it could be pruned regularly to negate any nuisance.

 

RELATIONSHIP TO CITY PLAN:

 

Outcome 1: Leadership in sustainability

 

A ‘Sustainable City’ is one that meets the needs of the present, without compromising the ability of future generations to meet their environmental needs.

 

 

FINANCIAL IMPACT STATEMENT:

 

This tree is growing on private property and therefore there are no financial impacts on Council.

 

CONCLUSION:

 

The Executive Committee at 1-3 Dudley Street, Randwick, have applied to Council on two occasions to have a large and significant Liquidambar styraciflua growing within the front of that property removed and replaced with what they consider more appropriate vegetation.

 

They have provided two reports by qualified arborist’s supporting removal and nominating this species of tree as anything between noxious and an angry giant.

 

However, no report or documentation provided to Council details any actual damage being caused to infrastructures by this tree and any infrastructure that may be damaged is several metres from the tree.

 

The tree is large, healthy and significant and its retention is supported by a large number of residents/property owners within the block of units in which it is growing.

 

The tree has been inspected by two Council tree officers and neither can find any justifiable or compelling reason to grant consent to remove this tree.

 

It provides important visual amenity in the surrounding area, it provides screening between two large blocks of units and it provides much needed habitat for birds and other fauna.

 

RECOMMENDATION:

 

THAT the Liquidambar Styraciflua (Liquidambar) growing within 1-3 Dudley Street, Randwick be retained until such time as it can be verified that it is causing verifiable structural damage to adjacent infrastructure.

 

ATTACHMENT/S:

 

Nil

 

 

………………………………

………………………………

JORDE FRANGOPLES

BRYAN BOURKE

DIRECTOR, CITY SERVICES

TREE MANAGEMENT OFFICER

 

 


 

Director, City Services' Report 83/2006

 

 

SUBJECT:

FOOTPATH CONSTRUCTION PROGRAM 2006-2007 UPDATE.

 

 

DATE:

9 November, 2006

FILE NO:

F2004/00434

 

 

REPORT BY:            DIRECTOR, CITY SERVICES

 

INTRODUCTION:

 

Some small savings have been achieved within the footpath construction program as a result of very competitive tender rates. This report advises Council of the additional streets that may receive new footpath funded from within the current program.

 

ISSUES:

 

The footpath program has been well received by the community and has facilitated huge improvements to pedestrian access within the city. It is with great pleasure that Council is able to provide additional footpaths funded from savings achieved from competitive contractor construction rates.

 

The previously nominated program will be achieved and then an attempt will be made to complete as many of the following streets to fully expend the available program budget and provide the greatest value to the community:

 

Street                                                  From                                       To

Namatjira Place

Little Bay Road

The End

Hincks Street

Irvine Street

Botany Street

Roby Street

Fitzgerald Avenue

Wise Street

Beulah Street

Irvine Street

Botany Street

Lancaster Crescent

Botany Street

The End

Pardey Street

Smith Street

Width Change

Smith Street

Fischer Street

Snape Street

Walenore Avenue

Botany Street

Irvine Street

Sherwood Avenue

Balfour Road

The End

 

The above streets are not listed in priority and an attempt will be made to complete as many of the streets as is possible with the program savings. The size of the expected savings is relatively small thus not all the listed streets will receive a footpath this financial year. The additional footpaths will be constructed at the end of the current program when the amount of the savings can be quantified in the last quarter of the current financial year.

 

Any remaining streets on this list will be put forwarded for consideration in the 2007-2008 financial year.

 

RELATIONSHIP TO CITY PLAN:

 

Outcome 6: A Liveable City.

Directions

6a. Our public assets are planned, managed and funded to meet the community expectations and defined levels of service

Key actions

Assets are managed strategically to deliver intergenerational equity and to meet Council’s obligation as the custodian of our community’s assets

 

 

FINANCIAL IMPACT STATEMENT:

 

Works will be undertaken using funds in the existing 2006-2007 footpath program.

 

CONCLUSION:

 

Council’s Footpath Construction Program has achieved great value for money and contract efficiencies will allow Council to convert savings into additional streets receiving footpath construction this year.

 

RECOMMENDATION:

 

That savings achieved in the 2006-2007 Footpath Program be utilised to construct further footpaths in the following streets -

 


Namatjira Place

Hincks Street

Robey Street

Beulah Street

Lancaster Crescent

Pardey Street

Smith Street

Walenore Avenue

Sherwood Street

 


 

ATTACHMENT/S:

 

Nil

 

 

 

………………………………

………………………………

JORDE FRANGOPLES

JOHN EARLS

DIRECTOR, CITY SERVICES

COORDINATOR ENGINEERING

 

 

 

 

 

 



 

Confidential Items (Closed Session)

 

Notices of Rescission Motions