Administrative Centre

30 Frances St

Randwick 2031

Tel: 02 9399 0999

Fax 02 9319 1510

DX 4121 Maroubra Junction

general.manager@randwick.nsw.gov.au

INCORPORATED

AS A MUNICIPALITY

22 FEBRUARY 1859

PROCLAIMED AS

A CITY JULY 1990

 

 

5th September, 2006

 

WORKS COMMITTEE MEETING

 

NOTICE IS HEREBY GIVEN THAT A WORKS COMMITTEE MEETING OF THE COUNCIL OF THE CITY OF RANDWICK WILL BE HELD IN THE COUNCIL CHAMBER, TOWN HALL, 90 AVOCA STREET, RANDWICK, ON TUESDAY,

12TH SEPTEMBER, 2006 AT 6:00 P.M.

 

 

Committee Members:               His Worship the Mayor, Cr T. Seng, Crs Andrews (Deputy Chairperson), Belleli, Hughes, Matson, (Chairperson) Notley-Smith, Tracey & White.

 

Quorum:                                   Five (5) members.

 

NOTE: AT THE EXTRAORDINARY MEETING HELD ON 28TH SEPTEMBER, 2004, THE COUNCIL RESOLVED THAT THE WORKS COMMITTEE BE CONSTITUTED AS A COMMITTEE WITH FULL DELEGATION TO DETERMINE MATTERS ON THE AGENDA.

 

 

 

1           Apologies/Granting of leave of absences

 

2           Confirmation of the Minutes

 

CONFIRMATION OF THE MINUTES OF THE WORKS COMMITTEE MEETING HELD ON TUESDAY, 8TH AUGUST, 2006.

 

3           Declaration of Pecuniary & Non-Pecuniary Interests

 

4           Addressing to Committee by Members of the Public

 

5           Urgent Business

 

6           Works

 

6.1                      

DIRECTOR, CITY SERVICES' REPORT 67/2006 - COUNCIL-OWNED FICUS 'HILLII' (HILL’S WEEPING FIG) GROWING ADJACENT 51 HANNAN STREET, MAROUBRA.

2

 


 

6.2                      

DIRECTOR, CITY SERVICES' REPORT 68/2006 - LEXINGTON PLACE - COMMERCIAL STRIP CIVIC IMPROVEMENTS.

17

 

6.3                      

DIRECTOR, CITY SERVICES' REPORT 69/2006 - SERVICE PROVISION INITIATIVES - INFRASTRUCTURE SERVICES.

21

 

 

 

7           Confidential Items (Closed Session)

 

8           Notices of Rescission Motions

 

 

 

 

……………………………

GENERAL MANAGER


 

Director, City Services' Report 67/2006

 

 

SUBJECT:

COUNCIL-OWNED FICUS 'HILLII' (HILL’S WEEPING FIG) GROWING ADJACENT 51 HANNAN STREET, MAROUBRA

 

 

DATE:

18 August, 2006

FILE NO:

F2004/07359

 

 

 

REPORT BY:            DIRECTOR, CITY SERVICES       

 

 

INTRODUCTION:

 

The owner of 51 Hannan Street, Maroubra, has written to Council requesting the removal of one of two mature Council-owned Ficus ‘Hillii’ street trees growing in the nature strip in Gale Road, adjacent to his property.

 

ISSUES:

 

These two trees have been a problem for a number of years not only for Council but also for the owner of 51 Hannan Street, Maroubra, and these problems range from blocked and damaged sewer pipes to structural damage to the side fence, driveway, footpath, etc.

 

The two trees are very healthy, mature specimens approximately 12 metres in height with canopy spreads of 12-13 metres. They are two of a very sporadic number of this species of tree growing along this section of road.

 

The roots of both trees have damaged the adjacent footpath areas over a number of years and footpath damage adjacent to the eastern-most tree constitutes a trip hazard.

 

Within the past three years Council has removed six trees of the same species in the immediate area – four in Gale Road and two in Everett Street – and the owner of a property on the corner of Gale Road and Royal Street regularly writes to Council detailing the range of issues associated with two trees of the same species growing adjacent to his property.

 

In short, the problems associated with the two Ficus ‘Hillii’ growing adjacent to 51 Hannan Street, Maroubra, are typical of the type and nature of damage and nuisance caused by the roots of these trees wherever they are growing.

 

Council’s Tree Preservation and Maintenance Co-ordinator (South) has spoken to the owner of the adjacent property about the damage they are causing and his desire to have the eastern-most tree removed and replaced with an appropriate number of more suitable trees.

 

Both trees have been inspected and assessed by that same Council tree officer and copies of the relevant assessment/data sheets are attached for your information. 

  

They have both been assessed as having a low-medium risk potential. They have both also been assessed as having a moderate-medium hazard rating when issues such as failure potential, target rating and the size of any potential branch failures are considered.

 

They both have high scenic/environmental amenity and provide average habitat/food source. The effect of removal on soil stability/land degradation would be negligible.

 

The eastern-most tree has been calculated as having an amenity value of $8,100 and the western tree has an amenity value of $12,150 – using the Standards Australia AS – DR99307 valuation guide.

 

RELATIONSHIP TO CITY PLAN:

 

The relationship to the City Plan is as follows:

 

Outcome 10:       A Healthy Environment.

Direction 10b:    Environmental risks and impacts are strategically managed.

Key Action:        Implement policies, programs and strategies to manage environmental risks and impacts.

 

FINANCIAL IMPACT STATEMENT:

 

The total cost to remove and stump grind these two trees and to re-instate the damaged nature strip areas would be in the vicinity of $6,000 and this would come from Council’s annual tree management budget.

 

CONCLUSION:

 

These two trees are causing, and will continue to cause, a range of problems and infrastructure damage typical of this species.

 

The only feasible long-term method of dealing with these issues in an effective manner and of ensuring they do not continue to get worse would be to remove the subject trees and to replace them with more appropriate species – as per Council’s Street Tree Masterplan.  

 

However, because several trees of the same species have been removed over the past two-three years and the damage being caused by the western-most tree is relatively minor, it may be prudent to remove only one tree at this stage – as requested by the owner of 51 Hannan Street, Maroubra.

 

This is the recommendation of Council’s Tree Preservation and Maintenance Co-ordinator (South) and I concur with this proposal.

Council at its Ordinary Council Meeting held on Tuesday, 23 November, 2004, resolved that Works Committee would consider and determine any applications/requests (not subjected to delegated authority) associated with the removal of significant trees (Resolution 295).

 

However, there are a number of procedural and/or policy matters relating to a number of elements within Resolution 295 that are still either being drafted or are the subject of legal opinion/briefing.

 

It is therefore appropriate that until these matters have been fully resolved and Council commences its adopted development consent procedure for dealing with the proposed removal of significant trees within the City, that any such recommendations are forwarded to Works Committee for resolution. 

 

RECOMMENDATION:

 

THAT the eastern-most Council-owned Ficus microcarpa var. ‘Hillii’ (Hill’s Weeping fig) growing on the nature strip adjacent to 51 Hannan Street, Maroubra, be removed and replaced with an appropriate number of native trees – as per Council’s Street Tree Masterplan – and that the western-most tree be retained until such time as any associated damage becomes too severe to manage.

 

ATTACHMENTS:

 

1.           Two memorandums relating to this matter from Council's Tree Preservation and Maintenance Co-ordinator (South) - including Tree Assessment/Data sheets on both trees and

2            Correspondence from the owner of 51 Hannan Street, Maroubra, requesting removal of the eastern-most Council owned Ficus "Hillii' street growing in Gale Road.

 

 

………………………………

………………………………………………………………

JORDE FRANGOPLES

bryan bourke

DIRECTOR, CITY SERVICES

tree management officer

 

 

 


 

 

 

Attachment 1

 

Memorandum

 

TO:

BRYAN BOURKE

 

FROM:            TREE PRESERVATION AND MAINTENACE CO-ORDINATOR 

- SOUTH AREA

 

DATE:             26 July 2006                            FILE:   F2004/07359

 

SUBJECT:       51 HANNAN STREET, MAROUBRA 2035

 

Bryan,

 

Following two letters received in January and February this year, a CRM (#137356) has now been received from Mr Lawrence Coates, the property owner of the above address, regarding two Ficus ‘Hillii’ (Hill’s Weeping Fig) growing on the nature strip on the Gale Road side of his property. 

 

I met with Mr Lawrence Coates on 25 July 2006 to discuss his problems with the subject trees.  His concerns are as follows:

 

·    The Council footpath is lifting;

·    His six foot, brick and paling boundary fence is on a lean (and getting worse);

·    His sewer line (on the opposite side of the residence) is blocking on a regular basis;

·    The pavers within the rear yard of his property have lifted;

·    The concrete path, directly adjacent his residence has lifted;

·    The eastern-most tree casts heavy shade for most of the day, onto his north-eastern facing yard.

 

Upon my inspection I noted that the:

 

·    Council footpath is lifted and uneven;

·    Six foot, brick and paling boundary fence is on a lean, adjacent to the uneven footpath;

·    Pavers in the yard have lifted;

·    Concrete path, within the property has lifted by 30-40mm, directly adjacent the residence.

 

There is also a past CRM for the plumber to clear the sewerage line.

 

The two Hill’s Weeping Figs are mature and significant in the streetscape with an Amenity Valuation of $8100 and $12150.  The eastern-most Fig Tree has a double leader with an inclusion at the base, which compromises the structural integrity of the tree.  This is considered a risk and therefore poses a public safety concern.   

 

I recommend that the eastern-most Fig Tree be removed and replaced with a more appropriate street tree selected from Council’s Street Tree Master Plan.  At this stage it does not appear that the western-most Fig is causing the property damage, therefore this tree could be retained and reassessed in approximately two years.

 

Please find attached Tree Assessment Data Sheet, past letters from Mr Lawrence Coates and past memo regarding the same two subject trees.

 

Regards 

 

 

Marianne Nicholls

TREE PRESERVATION & MAINTENANCE CO-ORDINATOR

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Attachment 2






Memorandum

 

 

 

TO:

BRYAN BOURKE

 

FROM:            TREE PRESERVATION AND MAINTENACE CO-ORDINATOR 

- SOUTH AREA

 

DATE:             21 January 2006                                   FILE:  

 

SUBJECT:       51 HANNAN STREET, MAROUBRA 2035

 

Bryan,

 

A letter has been received from Mr Lawrence Coates, property owner of the above address, requesting Council assess the Ficus ‘Hillii’ (Hill’s Weeping Fig) growing on the nature strip outside the above property and the damaged fence. 

 

The subject tree and surrounding area were inspected on 20th January 2006.

 

The Hill’s Weeping Fig is mature and significant in the streetscape.  The footpath adjacent the tree has lifted slightly and at this point the brick and paling fence is on a lean.  No cracks were evident in the fence.

 

I recommend that the footpath be lifted to assess the extent of roots heading towards the fence and root prune as necessary to minimise any future damage.

 

Please see Tree Assessment Form and photographs attached.

 

Regards, 

 

 

Marianne Nicholls

TREE PRESERVATION & MAINTENANCE CO-ORDINATOR

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 



 

Director, City Services' Report 68/2006

 

 

SUBJECT:

LEXINGTON PLACE - COMMERCIAL STRIP CIVIC IMPROVEMENTS.  

 

 

DATE:

30 August, 2006

FILE NO:

PROJ / 10176

 

 

 

REPORT BY:            DIRECTOR, CITY SERVICES     

 

 

INTRODUCTION:

 

Lexington Place is a small local commercial precinct in South Maroubra. The area is currently degraded and a number of the rental shops are closed. Council intends to undertake a streetscape upgrade of this area to make it a more viable and safer commercial area.

 

Council’s 2006-07 Capital Works Budget has allocated $150,000 to improve the commercial precinct at Lexington Place. Council’s City Services Department is currently undertaking the streetscape design for this area. The concept design plan will be presented at a Community Consultation meeting for comment; this will be followed by a public exhibition of the plan in approximately 3 weeks.

 

BACKGROUND:

 

The Health, Building & Planning Committee, 10 May 2005, resolved on the Motion of Councillors Belleli and Notley-Smith, that:

 

          Council will refer the following improvements needed at Lexington place to the Traffic Committee for assessment:

 

a)     need for 50 km signs at the beginning and end of Minneapolis Crescent to reinforce the prevailing speed limits within Lexington Place shopping strip;

 

b)     installation of “kerb bolsters” in parking spaces to stop vehicles over-running the road and jumping the kerb.

 

In response to this resolution Traffic Committee approval was gained and the above traffic related issues have been recently implemented by City Services.

 

The resolution also included the following items for implementation under 2006-2007 capital works budget for improvements in Lexington Place.

 

c)       better lighting to increase pedestrian safety;

 

d)      pavement resurfacing to discourage skateboarders and cyclists from riding on the shopping strip;

 

e)       implementing uniformity in existing garbage bins;

 

f)       replacing defaced and outdated signs and installing new ones as appropriate;  and

 

g)       constructing a bicycle island with bike racks

 

In response to the above Council has developed a Concept Design of the Streetscape Upgrade, this plan will revitalise the streetscape in this area. These works include the following:

 

·    footpath widening at the gateway to the area will encourage traffic calming and provide a sense of identity to the place;

 

·    new paving that will upgrades the  appearance of the area;

 

·    new street tree planting with porous paving tree surrounds;

 

·    new planting to existing planter beds;

 

·    community notice board in a suitable location to aid in community information /notification etc;

 

·    new street furniture including  seating, pram ramps, bins, bike racks, signage etc; and

 

·    improved street lighting to improve safety.

 

After the acceptance of the Streetscape Upgrade Concept Plan, the design development, documentation and construction of the agreed works will be undertaken and will be complete in the current financial year.

 

RELATIONSHIP TO CITY PLAN:

 

Outcome 6:       Excellence in urban design and development

Direction 6a:    Our public assets are planned, managed and funded to meet the community expectations and defined levels of service

Outcome:          Assets are managed strategically to deliver intergenerational equity and to meet Council’s obligation as the custodian of our community’s assets

 

FINANCIAL IMPACT STATEMENT:

 

Funding of $150,000 has been allocated from Councils Capital Works Program.

CONCLUSION:

 

Council is undertaking works to improve the public amenity of Lexington Place. The design of this work will be undertaken with community consultation.

 

RECOMMENDATION:

 

That the report be received and noted.

 

ATTACHMENT/S:

 

Map-Lexington Place streetscape upgrade

 

 

 

………………………………

………………………………

JORDE FRANGOPLES

KERRY COLQUHOUN

DIRECTOR, CITY SERVICES

LANDSCAPE DESIGN CO-ORDINATOR

 

 

 

 

 

 



 

Director, City Services' Report 69/2006

 

 

SUBJECT:

SERVICE PROVISION INITIATIVES - INFRASTRUCTURE SERVICES.

 

 

DATE:

24 August, 2006

FILE NO:

F2006/00138

 

 

 

REPORT BY:            DIRECTOR, CITY SERVICES      

 

 

INTRODUCTION:

 

The following information outlines the innovative ideas which have been implemented within Infrastructure Services.  They are designed to provide a greater level of service and understanding of issues and problems that were identified last financial year.  These improvements will go a long way to resolving those concerns.

 

ISSUES:

 

Public Place Officer

 

The Public Place Officer initiative is a dynamic and innovative approach to total Asset Management with the Randwick City area.

 

The Public Place Officers are a focussed and mobile task force of three officers who ensure Council’s natural and built assets are safe, clean, and maintained to set standards, ensuring developers and the community are keeping within the guidelines set out by Council for the installation of hoardings and the placement of waste skip bins on public land.

 

Utilising the latest wireless broadband technology, Public Place Officers are able to  provide real-time comprehensive customer service solutions to  the community and Council instantly.

 

The Public Place Officers are able to provide face-to-face customer service with CRM numbers for follow up.  Public Place Officers are able to  provide digital pictures and data to ensure critical information is available to the end user reducing  the need to re-investigate requests due to lack of available information.

 

Data collected over the initial eight month period supports the role of the Public Place Officer, which is in keeping with the organisational goal of providing quality customer service to the community.

 

The Public Place Officer is fundamentally responsible for the increase of 51% in requests received, equating to 5,114 customer service requests, which is up from 2,154 requests over the same time period last year.

 

Leading edge technology and support from management has provided the Public Place Officers with the ability to streamline Council’s processes resulting in a proactive approach to Asset Management of our public places.

 

Lifeguard Services

 

The 2005/06 Annual Lifeguards’ Report puts into perspective the vital role that this team plays in safeguarding Council’s assets. Not only do they maintain an ever-present watch on the water within the Randwick Council area, but double as frontline ambassadors to the millions of visitors who visit to our beaches.

 

There is antidotal evidence that, beach crowds have increased by approx 20%. This can be attributed to the accessibility created by the M5 motorway. This in turn brings approximately 7,000,000 users to our beaches. With the typical Australian outdoor life, multi-culturalism has put an enormous strain on the service. On-the-spot education to locals & visitors alike is a major part of the role of all the lifeguards working for Randwick City Council.  The life guards have supported events & promotions, ranging from the Kellogg's Ironman series to world rated surfing contests which have highlighted the popularity of Coogee and Maroubra Beaches in holding major television-styled events.

 

The Council's lifeguard service holds an extremely proud tradition in protecting visitors who come to enjoy the natural facilities provided in the Randwick area. The forthcoming season will bring on another set of challenges eagerly awaited by this group of dedicated employees.

 

The annual report will be circulated to Councillors.

 

“Chuck” the Training Mannequin

 

Randwick City Council lifeguards are constantly upgrading all aspects of training to simulate all possible scenarios that could eventuate on our beaches. Recently we have purchased the latest surf mannequin that will assist us in creating real life situations that improve the lifeguard’s expertise in dealing with the constantly evolving duties that they face.

 

In conjunction with ACCIDENTAL EDUCATION (Council's Medical Trainers), the lifeguard service will spend an entire day simulating all emergency procedures associated with unconscious patients in surf conditions. This will play a major part of our annual training week that commences on 18 September 2006.

 

The lifeguards have recently used the mannequin “Chuck” in a number of real life situations, in conjunction with Westpac helicopter. The feedback from these types of exercises is extremely positive and, in forthcoming months, a program is being designed where members of the lifeguards will actually work with the helicopter.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

“Chuck” the Training Mannequin

 

Larry the Lifeguard

 

Our highly successful schools’ program will have a new presenter this year, when we commence visiting our local area schools. Larry the Lifeguard is an educational aid to assist our lifeguards in getting the proper message to children and adults in relation to beach safety on Council beaches.

 

The concept of this idea was formulated at the recent APOLA Lifeguard Conference held on the Gold Coast, where our two representatives, Peter Halcro and Paul Moffatt realised the value in presenting the life-like character to our local beachgoers as well as the huge number of overseas visitors who frequent our area.

 

The school program will be commencing Monday 16 October to 24 November 2006. The program is designed for Year Four students and runs for 1.5 hours, consisting of the following format:

 

Session 1          `Gearing up`     -     how to prepare for a trip to the beach

 

Session 2          Hanging out     -     how to have a safe day whilst visiting the beach

 

Session 3          Get it wet          -     surf awareness and safety

 

Session 4          Tour of beach   -     beach familiarisation, beach and surf hazards, demonstration of rescue equipment.

 

Sessions contain visual aids such as a DVD, Powerpoint presentation and magnetic whiteboard for hands-on interaction. We will also take Larry the lifeguard around to the younger students and have a talk to the children about beach safety.

 

 

Larry the Lifeguard

 

Maintenance To Grassed And Landscaped Naturestrips

 

Over the past twelve months Council has been receiving numerous telephone calls and some correspondence from residents requesting the repair of nature strips in front of their properties.

 

The impact of the drought coupled with the free draining sandy soils and, the current water restrictions, restricting the watering of gardens and lawns both on residents’ properties and on nature strips have resulted in many nature strips being bare of grass cover.

 

Watering of these areas by Council water cart is not achievable given the large number of nature strips affected, the time required to adequately water each site and, the need to water each site on at least two occasions each week.

 

Consequently, Council is advising residents who request the grassing and landscaping of the nature strip in front of their property that such works are not at this time being undertaken due to the predominantly dry conditions.

 

 

 

RELATIONSHIP TO CITY PLAN:

 

The relationship with the City Plan is as follows:

 

Outcome 6:       A Liveable City         

 

Direction 6b:     Our town centres, beaches, public places and streets are safe, inviting, clean and support a recognisable image of our City.

 

Key Action:       Prepare and implement a public domain strategy for Randwick City.  The cleanliness of the public spaces in Randwick City meet the expectations of our community.

 

FINANCIAL IMPACT STATEMENT:

 

There is no direct financial impact for this matter.

 

RECOMMENDATION:

 

That the information be received and noted.

 

ATTACHMENT/S:

 

Annual Report - Beach Inspector Lifeguard - 2005/2006 - under separate cover

 

 

………………………………

………………………………………………………………

JORDE FRANGOPLES

PETER STONE

DIRECTOR, CITY SERVICES

MANAGER,

INFRASTRUCTURE SERVICES