Administrative Centre

30 Frances St

Randwick 2031

Tel: 02 9399 0999

Fax 02 9319 1510

DX 4121 Maroubra Junction

general.manager@randwick.nsw.gov.au

INCORPORATED

AS A MUNICIPALITY

22 FEBRUARY 1859

PROCLAIMED AS

A CITY JULY 1990

 

5th September, 2006

 

COMMUNITY SERVICES COMMITTEE MEETING

 

NOTICE IS HEREBY GIVEN THAT A COMMUNITY SERVICES COMMITTEE MEETING OF THE COUNCIL OF THE CITY OF RANDWICK WILL BE HELD IN THE COUNCIL CHAMBER, TOWN HALL, 90 AVOCA STREET, RANDWICK, ON TUESDAY, 12TH SEPTEMBER, 2006 AT 5:30 P.M.

 

 

Committee Members:                  His Worship, the Mayor, T. Seng, Andrews (Deputy Chairperson) Kenny, Matson, Procopiadis, Tracey (Chairperson) & Woodsmith

 

Quorum:                                      Four (4) members.

 

NOTE: AT THE EXTRAORDINARY MEETING HELD ON 28TH SEPTEMBER, 2004, THE COUNCIL RESOLVED THAT THE COMMUNITY SERVICES COMMITTEE BE CONSTITUTED AS A COMMITTEE WITH FULL DELEGATION TO DETERMINE MATTERS ON THE AGENDA.

 

 

 

1           Apologies/Granting of leave of absences

 

2           Confirmation of the Minutes

 

CONFIRMATION OF THE MINUTES OF THE COMMUNITY SERVICES COMMITTEE MEETING HELD ON TUESDAY, 8TH AUGUST, 2006.

 

3           Declaration of Pecuniary & Non-Pecuniary Interests

 

4           Addressing of Committee by Members of the Public

 

5           Urgent Business

 

6           Community Services

 

6.1                        

DIRECTOR, CITY PLANNING REPORT 79/2006 - COUNCIL'S SMALL GRANTS PROGRAM (SECTION 356) ALLOCATION OF FUNDING TO NON-PROFIT COMMUNITY GROUPS AND ORGANISATIONS.

2

 


 

7           Library

 

7.1                      

DIRECTOR, CITY SERVICES' REPORT 65/2006 - LIBRARY HOURS OVER CHRISTMAS – NEW YEAR PERIOD.

25

 

7.2                      

DIRECTOR, CITY SERVICES' REPORT 66/2006 - HOME LIBRARY SERVICE.

27

 

 

8           Confidential Items (Closed Session)

 

9           Notices of Rescission Motions

 

 

 

 

 

………………………

GENERAL MANAGER


 

Director, City Planning Report 79/2006

 

 

SUBJECT:

COUNCIL'S SMALL GRANTS PROGRAM (SECTION 356) ALLOCATION OF FUNDING TO NON-PROFIT COMMUNITY GROUPS AND ORGANISATIONS  

 

 

DATE:

30 August, 2006

FILE NO:

F2004/06607

 

 

REPORT BY:            DIRECTOR, CITY PLANNING   

 

 

INTRODUCTION:

 

Each year Council provides funding to assist local non-profit community groups and organisations under Section 356 of the Local Government Act (1993). In the 2006/07 financial year $27,850 has been allocated for this program.

 

The Small Grants Program aims to encourage and assist projects, programs and services that enhance the quality of life for residents living in the Randwick Local Government Area (LGA).

 

ISSUES:

 

Council offers funding annually through its Small Grants Program (grants to a maximum of $1,000) to local non-profit community groups and organisations.  Grants are non-recurrent and provide assistance for projects, programs and services that have a direct benefit to people living in the Randwick LGA.

 

The Objectives of the Program are to:

 

-     Assist community based services to develop and implement relevant programs and projects that address the social needs of the residents of the Randwick LGA

-     Facilitate access to services and programs by the whole community

-     Encourage community participation in the development and implementation of community based programs and projects

-     Encourage the effective delivery of community based services.

 

Organisations which are funded under the program are required to acknowledge Council’s contribution, sign a funding agreement with Council and submit an evaluation report at the completion of the project.

Community funding available through the Small Grants Program was promoted this year in July through the Mayor’s Column and Council’s Website.  Letters were also sent out to local community organisations advising them of this year’s Program.

This year 48 applications, requesting $41,322, have been received.  The Attachment provides information regarding the applications received and the recommendations for the distribution of funding for 2006/07.  All applications were assessed by Council’s Community Development Officers and it is recommended that 35 projects be funded for 2006/07 to a total of $27,836.93.

 

It is worth noting that the number of applications received this year has decreased from 78 applications in 2005-2006, requesting $71,701.87 to 48 applications in the 2006-2007, requesting $41,321.55.

 

It is likely that the drop in applications requesting funding from Council through the Small Grants Program has decreased as many organisations have received funding through the Randwick Community Development & Support Expenditure (CDSE) Scheme.  A total of $389,577 was distributed to 55 non-profit community groups and organisations providing services to Randwick.

 

RELATIONSHIP TO CITY PLAN:

 

The relationship with the City Plan is as follows:

 

Outcome:         A vibrant and diverse community.

 

Direction:          Enrich our range of community services that meet our community’s needs.

 

FINANCIAL IMPACT STATEMENT:

 

Should Council accept the report recommendations the financial impact will be an amount of $27,836.93.  This amount has been allocated to Council’s Community Development budget 2006/07.  There are no unforeseen financial implications resulting from this report.

 

CONCLUSION:

 

The organisations and groups recommended for funding have been identified as providing valuable community projects, programs and services to residents in the City of Randwick.

 

The projects recommended for funding address the needs of Target Groups identified in The Randwick City Plan.  These target groups are as follows:

 

§ Children (0-11 years)

§ Young People (12-24 years)

§ Older People (Aboriginal people aged 45 years and over, and non Aboriginal people aged 55 years and over)

§ People with Disabilities

§ People of Aboriginal and Torres Strait Islander Descent

§ People from Culturally and Linguistically Diverse Backgrounds

§ Women

 

The contributions made by Council to organisations receiving funding this year will extend and enhance the provision of projects, programs and services to residents within the City of Randwick.

 

RECOMMENDATION:

 

That the report on the allocation of Council’s 2006-2007 Small Grants Program under Section 356 of the Local Government Act (1993) is received and that the recommendations made in the Summary of Applications and Recommendations be accepted.

 

ATTACHMENT/S:

 

Summary of Small Grants Applications and Recommendations

 

 

 

 

………………………………

………………………………

SIMA TRUUVERT

SUSANNA SUSIC

DIRECTOR, CITY PLANNING

GRANTS AND ADMINISTRATION OFFICER

 


SUMMARY OF A      PPLICATIONS AND RECOMMENDATIONS FOR COUNCIL’S

SMALL GRANT PROGRAM 2006

 

No

ORGANISATION

CATEGORY

PROJECT DESCRIPTION

AMOUNT REQUESTED

COMMENT

AMOUNT

RECOMMENDED

1

Bondi Outreach Project

Young People

Safety and Awareness

Funding is requested to provide food, drink and first aid for Night Patrols and the purchase of identifiable clothing for workers to ensure greater safety.  This service is available to young people in the Randwick/Botany areas.

$1,000.00

It is recommended that this application receive the amount requested.

 

This service provides an essential program and the safety and support of its workers is paramount.

$1,000.00

2

Brigidine House

Older People

Equipment

Brigidine House is currently establishing a garden area for rest and relaxation of their frail aged residents.  Funding is requested to purchase two outdoor swings, triple chairs with awnings for the garden.

$1,000.00

It is recommended that this application receive the amount requested.

 

The provision of a range of leisure opportunities is important for older people in supported care.

 

$1,000.00

3

Bringing Eastern Suburbs Together (BEST) Tenants Council

General

Community Internet

Funding is requested to purchase a modem, Internet access, cartridges and paper to be used by Department of Housing residents at Messines Place Community Room.

$1,000.00

It is recommended that this application receive the amount requested.

 

The community room addresses an identified need in Councils partnership with the Department of Housing and The Randwick City Plan.

$1,000.00

4

Cape Banks Family History Society Inc.

Older People

Maroubra and Districts Pioneer Register

Funding is requested to compile and publish a Maroubra and Districts Pioneer Register for the southern suburbs of Randwick.

$1,000.00

It is not recommended that this application receive funding.

 

This project was fully funded by the Randwick CDSE Scheme.

$0.00

5

Chinese Seniors Group

Older People

Equipment Purchase

Funding is requested to purchase a digital camera and memory card for the ‘Video.doc’ project.  The project aims to document experiences of the group and assist in the review and evaluation of existing services.

$1,000.00

It is recommended that this application receive part of the amount requested toward the purchase of a digital camera.

 

Council is supportive of services that provide a service that meets identified needs within the local community.

 

 

$500.00

6

Coogee Synagogue

Young People

Traditional Sabbath Dinners

Funding is requested to hold traditional Sabbath dinners following the Friday night service.  The dinners will aim to bring together the Jewish community and promote a sense of belonging and commitment to younger members.

$1,000.00

It is not recommended that this application receive funding.

 

This program is not inclusive of all youth across the area and program should be funded internally.

 

 

$0.00

7

Duffy’s Corner Occasional Child Care Centre Inc.

Children

Equipment

Funding is requested to purchase 4 Safari cots (at $245.00 each) to replace existing cots that do not meet the Australian Standards.

$980.00

It is recommended that this application receive the amount requested for the purchase of 4 cots.

 

Council is supportive of services that provide a service that meets identified needs within the local community.

$980.00

8

Eastern Respite and Recreation

People with Disabilities

A Volunteer Appreciation Event

Funding is requested to hold an event titled “A Night with the Stars” to thank and show appreciation to the 95 volunteers and management staff at Eastern Respite and Recreation.  The function would be held at the Ritz Cinema, Randwick.

$1,000.00

It is recommended that this application receive part of the amount requested towards the purchase of jewellery making equipment and materials.

 

Council is supportive of services and the volunteers that provide a service that meets identified needs within the local community.

 

 

 

$800.00

9

Eastern Suburbs PCYC

Young People

Jewellery Making Workshops

Funding is requested to hold drop in jewellery making workshops for young people aged 14-18 years.  The workshop will be run by a trained counsellor and aims to provide a non threatening environment for participants.

$1,000.00

It is recommended that this application receive the amount requested for the jewellery making workshops.

 

This application meets identified needs in regard to support for young people as researched in The Randwick City Plan.

 

$1,000.00

10

ECHO Neighbourhood Centre

People from Culturally and Linguistically Diverse (CALD) Backgrounds

Holiday Program

Funding is requested for a five day holiday program catering to recently arrived young people living in Maroubra and Randwick.  The program aims to provide learning and interest workshops and affordable social and recreational activities.

$920.00

It is recommended that this application receive the amount requested.

 

This initiative provides and promotes support to recently arrived young people living in Maroubra and Randwick.  This application meets the identified need as addressed by Council in Randwick’s Local Area Priorities.

$920.00

11

Friends of Malabar Headland

General

Promotional Expenses

Funding is requested to produce and print 1000 A4 double-sided colour brochures of the wonders of Malabar Headland.  This brochure will be distributed free of charge.

$1,000.00

It is recommended that this application does not receive the amount requested.

 

This application does not address the Small Grants criteria as per target groups identified in Council’s Social Plan.

$0.00

12

Guides NSW – East Metropolitan Region, Bayside

Children

James Craig Sleepover

Funding is requested for between 30-35 girl guides aged between 5-14 years to participate in a sleepover on a tall ship.  A James Craig sleepover was identified as a way of celebrating the 100th anniversary of the first Scout Camp in 1907.

$1,000.00

It is recommended that this application receive partial funding toward the cost of access to the ship for the sleepover.

 

This application meets identified needs in regard to support for young women as researched in The Randwick City Plan.

 

$500.00

13

Kanga’s House Child Care Centre

Children

Shade Awnings

Funding is requested towards the cost of purchasing and installing awnings along the veranda to protect from sun, wind and rain.

$1,000.00

It is recommended that this application receive partial funding toward the cost of installing a shade awning.

 

Council supports initiatives that address the safety issues of children.

 

$800.00

14

Kingsford Legal Centre

People of Aboriginal and Torres Strait Islander Descent

Promotional Expenses

Funding is requested to print and distribute brochures and posters to promote the Legal Centre to local Indigenous community in Randwick.

$1,000.00

It is recommended that this application receive the amount requested.

 

This program meets many of the Local Area Priorities as identified by Council.

$1,000.00

15

Kooloora Community Centre

General

Inside Gossip

Funding is requested to run a series of workshops for volunteers working on Inside Gossip.  Inside Gossip provides information on services and activities to DOH residents and an avenue to raise issues on concern to people living on DOH estates.

$750.00

It is recommended that this application receive the amount requested.

 

Council supports of initiatives that address issues in the South Ward of Randwick.

$750.00

16

Kooloora Community Centre

Older People

Safe and Strong Workshop

Funding is requested to run 6 – 3 hour workshops for older women and men to prevent falls in their homes, learn how to identify fall and trip hazards in their homes, strategies to manage stress and ways of building muscle strength.

$900.00

It is not recommended that this application not receive funding.

 

Fitness for Seniors provides the same program within the South Ward of Randwick.

$0.00

17

Learning Links

People with Disabilities

Equipment Purchase

Funding is requested to purchase teaching resources for the Enhanced Learning, Occupational Therapy and Speech Therapy programs run at the Randwick Branch.

$792.83

It is recommended that this application receive the amount requested.

 

This program meets many of the Local Area Priorities as identified by Council.

$792.83

18

Lions Club of Bondi

People with Disabilities

World Festival of Magic

Funding is requested to sponsor 20 children from the City of Randwick with an intellectual and/or physical disability or from low socio-economic families to attend the World Festival of Magic Show at Luna Park.

$1,000.00

It is recommended that this application receive the amount requested.

 

This initiative meets many areas of needs as identified by Council in The Randwick City Plan.

$1,000.00

19

Maroubra Bay Combined Probus Club

Older People

Maroubra Bay Combined Probus Club

This club is currently being established and requires funding is requested towards rental cost for a meeting room, preparation and printing of monthly bulletin and transportation to meetings.

$1,000.00

It is recommended that this application receive partial funding to cover the cost of travel to meeting for older residents.

$500.00

20

Maroubra Ladies Probus

Older People

Office Expenses

Funding is requested to assist with the cost of rent, stationery and administration costs.

$500.00

It is not recommended that this application not receive funding.

 

This project was fully funded by the Randwick CDSE Scheme.

$0.00

21

Mindfields

People with Disabilities

Equipment Purchase

Funding is requested to purchase a Canon MP170 printer to assist in printing out material required for the day to day running of Mindfields.

$200.00

It is recommended that this application receive the amount requested.

 

Council is supportive of community based programs that meet the needs identified in The Randwick City Plan.

$200.00

22

Mindfields

People with Disabilities

Equipment Purchase

Funding is requested to purchase a GBC Docubind P100 binding machine to bind relevant information.  Binding material will assist people with an acquired brain injury to keep important sessional notes together.

$444.00

It is recommended that this application receive the amount requested.

 

Council is supportive of community based programs that meets needs identified in The Randwick City Plan.

$444.00

23

Options Youth Housing

Young People

Sexual Health for Young People

Funding is requested to deliver workshops designed for young people to promote prevention and education on sexual health including HIV/AIDS and blood borne viruses.  The workshops will specifically target clients from Options Youth Housing and The Shack Youth Service.

$1,000.00

It is recommended that this application receive the amount requested.

 

This initiative meets many areas of need identified in The Randwick City Plan.

$1,000.00

24

Playtime

Holy Trinity Anglican Church - Kingsford

Children

Safety Equipment for Playgroup

Funding is requested to purchase 2 stair barriers with gates and an outdoor fencing to create a safe outdoor play area.  Up to 30 children, parents, grandparents and carers attend each week with half predominantly from a Mandarin speaking background.

$1,000.00

It is recommended that this application receive partial funding toward the purchase of 2 stair barriers with gates.

 

Council is supportive of service that provided a safe environment for children.

 

$500.00

25

Prince of Wales Hospital

Department of Aged Care - Psychiatrist

Older People

Train the Brain

Funding is requested to hold a public forum on 23 October 2006 for older people in the Randwick City on how to maintain good brain/cognitive function and prevent Alzheimer’s disease.

$500.00

It is recommended that this application receive the amount requested.

 

This application meets the needs identified by Council in Randwick’s Local Area Priorities.

$500.00

26

Randwick Toughlove Parent Support Group

General

Toughlove Randwick

Funding is requested toward the Toughlove Parent Support Group in Randwick to advertise and promote the program, print and distribute brochures and hold a community workshop for parents.

$1,000.00

It is recommended that this application receive the amount requested.

 

This initiative provides and promotes support to families as identified in Randwick’s Local Area Priorities.

$1,000.00

27

Randwick-Botany National Seniors Association

Older People

Bus Excursion

Funding is requested for a bus trip to Parramatta to visit old Government House.

$395.00

It is recommended that this application receive the amount requested.

 

This program provides an opportunity for isolated older people to enjoy an outing and learn about the old Government House.

$395.00

28

Red Cross Youth Women’s Health Program

Women

Confident Parenting

Funding is requested to hold a parenting skills program for young women aged 19 and under who are pregnant or have young children.

$1,000.00

It is recommended that this application receive the amount requested.

 

This initiative provides and promotes support to young women and families which meets many of the Local Area Priorities identified for Randwick.

$1,000.00

29

Society of St Vincent de Paul

General

Assistance Program

Funding is requested to provide material assistance including mattresses and fridges to needy residents in Randwick.

$1,000.00

It is recommended that this application receive the amount requested.

 

This initiative meets the identified Local Area Priorities identified for Randwick.

$1,000.00

30

SOS Preschool

Children

Equipment

Funding is requested to purchase a new computer to assist in the necessary administrative tasks of the service.

$1,000.00

It is not recommended that this application not receive funding.

 

This application does not meet the Local Area Priorities identified for Randwick.

$0.00

31

Southend Boardriders Inc.

General

Equipment Purchase

Funding is requested as a contribution towards the purchase of PA equipment to be used club and interclub competitions.

$1,000.00

It is recommended that this application does not receive the amount requested.

 

This initiative provides support to young people and meets the identified Local Area Priorities identified for Randwick.

$0.00

32

Sydney Multicultural Community Services

People from Culturally and Linguistically Diverse (CALD) Backgrounds

Art Exhibition

Funding is requested towards the cost of holding a photographic exhibition to show expressions of cultures and represent – Living in Harmony.  Funding will be used to purchase disposable camera, mounting boards, publicity and catering for the exhibition launch.

$1,000.00

It is recommended that this application receive the amount requested.

 

This initiative meets the Local Area Priorities identified for Randwick.

$1,000.00

33

Sydney Multicultural Community Services

People from Culturally and Linguistically Diverse (CALD) Backgrounds

Family Fun Day

Funding is requested to hold a Family Fun Day to celebrate diversity and promote awareness of issues and local services.  The day would feature dance, musician and food with information on services provided by representatives from government and non-government agencies.

$1,000.00

It is recommended that this application receive the amount requested.

 

This initiative meets the Local Area Priorities identified for Randwick.

$1,000.00

34

The Deli Women and Children’ Centre Inc.

Women

Women’s Domestic Violence Group

Funding is requested to hold a women’s domestic violence group over six weeks.  The group aims to;   reduce isolation, prevent child abuse and family breakdowns and support women recovering from experiencing domestic violence and abuse.

$600.00

It is recommended that this application receive the amount requested.

 

This initiative supports and meets a need identified in the Local Area Priorities for Randwick.

$600.00

35

The Deli Women and Children’s Centre Inc

Women

Parenting Group for young mothers

Funding is requested to conduct a 5 week parenting group for young mothers aged 24 and under.  This group would be held on behalf of the Australian Red Cross Young Women’s Health Program in Randwick.

$985.50

It is not recommended that this application receive funding.

 

Funding has been recommended for the Confident Parenting Program which provides a very similar program in Randwick.

$0.00

36

The Deli Women and Children’s Centre Inc

Women

Parenting Group on Creative Play

Funding is requested to conduct a 3 week parenting group to define and highlight the importance of play in a child’s life.  The group will learn new ways of interacting and strengthening relationships with their children through play.

$654.06

It is recommended that this application receive the amount requested.

 

This initiative meets the Local Area Priorities identified for families with children in Randwick.

$654.06

37

The Deli Women and Children’s Centre Inc

Women

Parenting Group on Discipline and Positive Child Behaviour

Funding is requested to conduct a 4 week parenting group discipline and positive behaviour.  The group will learn strategies to deal and manage difficult behaviours.

$872.08

It is not recommended that this application receive funding.

 

This program is outside of the Randwick Local Government Area and does not meet funding guidelines.

$0.00

38

The Deli Women and Children’s Centre Inc

Children

Nutrition and Cooking with Kids

Funding is requested to hold a 2 week course on the nutritional needs of young children aged 0-5 years.  Participants will learn new ways to cook with and for their children.

$436.04

It is not recommended that this application receive funding.

 

This program is outside of the Randwick Local Government Area and does not meet funding guidelines.

$0.00

39

The Deli Women and Children’s Centre Inc

Children

Promoting Language Development

Funding is requested to run a 2 week course on promoting language development in children aged 0-5 years.

$436.04

It is recommended that this application receive the amount requested.

 

This initiative meets the Local Area Priorities identified for Randwick.

$436.04

40

The Deli Women and Children’s Centre Inc.

Women

Self Esteem Course

Funding is requested to conduct a self esteem course targeting disempowered by various circumstances including domestic violence, loss of employment, addictions etc.

$585.00

It is not recommended that this application receive funding.

 

This program is outside of the Randwick Local Government Area and does not meet funding guidelines.

$0.00

41

The Deli Women and Children’s Centre Inc.

Women

Life-skills Coaching Workshop

Funding is requested to hold a workshop for people who have been disempowered by their changing circumstances to teach them skills including; self assessment, goal setting, planning, and developing a positive mental attitude.

$406.00

It is not recommended that this application receive funding.

 

This program is outside of the Randwick Local Government Area and does not meet funding guidelines.

$0.00

42

The Festivalists Ltd

Older People

Shooting Stars – Randwick Filmmaking Workshop for Seniors

Funding is requested to conduct, as part of the Young at Heart 2007, Seniors Film Festival, three filmmaking workshops for the general community to learn about filming, acting and editing from professionals.

$1,000.00

It is not recommended that this application receive funding

 

This request is not deemed a high level priority that addresses health, safety or wellbeing.

$0.00

43

The Little Bay Coast Centre for Seniors

Older People

The Coast Centre Art and Craft Show

Funding is requested towards the cost of holding an Art and Craft Show on Monday 18 September at the Coast Centre for Seniors.

$1,000.00

It is recommended that this application receive funding requested toward the Art Show.

This initiative meets the Local Area Priorities identified for Randwick.

$1,000.00

44

The Shack Youth Services

Young People

Equipment Purchase

Funding is requested to purchase 2 digital cameras and printing material so young people can contribute to the newsletter, annual report, after school and school holiday program by taking photos.

$1,000.00

It is recommended that this application receive the amount requested.

 

This initiative meets the identified Local Area Priorities for Randwick.

$1,000.00

45

Waverley Action for Youth Services (WAYS)

Young People

Safe Summer Survival

Funding is requested towards the Safe Summer Survival Program which trains and supports young people to deliver sexual health and drug and alcohol information to other young people in Randwick.

$1,000.00

It is recommended that this application receive the amount requested.

 

This initiative meets the Local Area Priorities identified for Randwick.

$1,000.00

46

Wild Street Church Playtime

Children

Equipment Purchase

Funding is requested to purchase a number of tricycles and scooters for use of children attending Playtime.  20 children from families living in Randwick participate each week.

$1,000.00

It is recommended that this application receive partial funding toward the purchase of 2 trundle tricycles and 2 bengy scooters.

 

This program meets a number of the Local Area Priorities identified for Randwick.

$600.00

47

Windgap Foundation Ltd

People with Disabilities

Painting Portrait of my Disability

Funding is requested to run 8 art workshops at Redfern Community Centre targeting people with an intellectual disability living in Randwick.  The workshops will culminate with an art exhibition at Randwick and Bowen Libraries.

$1,000.00

It is recommended that this application receive the amount requested.

 

This initiative meets the Local Area Priorities identified for Randwick.

$1,000.00

48

YWCA  NSW

Young People

Y-rise Up Program

Funding is requested to hold 2 x 1.5 hour workshops with Maroubra PCYC targeting 14-16 year old local high school students to deal with relationships, communicating and safe dating.

$965.00

It is recommended that this application receive the amount requested.

 

This initiative meets the Local Area Priorities identified for Randwick.

$965.00

 

 

 

 

$41,321.55

 

$27,836.93

 

DEFINITIONS:

 

CDSE -                                   Community Development and Support Expenditure (CDSE) Scheme.  The CDSE Scheme is a State Government initiative where local service Clubs with gaming profits over $1m allocate funding towards community projects, programs and services.  The Randwick CDSE Scheme this year allocated a total of !The Formula Not In Table9,577.01 to a variety of non-profit community based groups and organisations that deliver projects, programs and services to enhance the quality of life of residents in the Randwick LGA.

 

Local Area Priorities -           Local Area Priorities were determined for the City of Randwick following the Community Consultations for the Randwick City Plan held in August and September 2004.  Priorities were determined for 9 target groups in the Randwick Local Government Area including;  Children, Families, General Community, Older People, People from Aboriginal and Torres Strait Islander (ATSI) Backgrounds, People from Culturally and Linguistically Diverse (CALD) Backgrounds, People with a Disability, Women and Young People.

 

 

 

 

 

 

 

 


 

Director, City Services' Report 65/2006

 

 

SUBJECT:

LIBRARY HOURS OVER CHRISTMAS – NEW YEAR PERIOD.  

 

 

DATE:

30 August, 2006

FILE NO:

F2004/08383

 

 

REPORT BY:            DIRECTOR, CITY SERVICES   

 

 

INTRODUCTION:

 

This report outlines a proposal to amend hours of operation at Council’s libraries over the Christmas-New Year period in line with service demand.

 

ISSUES:

 

Each year during the Christmas-New Year period the three libraries in the City operate to amended hours. This includes a small number of days when the libraries are completely closed. For the most part these are gazetted public holidays. The other days are the weekends that fall in this period. These weekends are traditionally the quietest for Council’s libraries as residents of the community have other priorities. In the past six years there have been no complaints from residents concerning these amended hours. Indeed many residents have stated that they hope library staff enjoys a well-earned break.

 

On Friday 22 December Bowen and Randwick Branch Libraries would closed at 12 noon. This is to allow all library staff to attend the Council staff Christmas party.

 

From Wednesday 27/12 to Friday 29/12 Randwick and Matraville Branch libraries would operate to normal hours. The Bowen Library would close at 7.30 pm. While the Bowen Library is very busy during the day usage drops significantly after 6pm as people have other priorities at this time of year. Staff can be better utilised to deal with the heavier daytime service demand.

 

There are certain benefits to operating at these amended hours:

 

·    Budgetary savings in terms of overtime for permanent staff and salaries for contract staff. These funds can be better used to provide staff at periods of peak demand such the January School Holidays and during school and university terms; and

 

·    All library staff have an opportunity for a short break before the busy January holidays.

 

The table below provides a detailed breakdown of proposed amended hours.

 

Proposed hours of Operation – Christmas-New Year 2006-2007

 

Bowen Library

Randwick Branch

Matraville Branch

Fri 22/12/06

10am-12 noon

9.30am-12 noon

Already closed

Sat 23/12/06

Closed

Closed

Closed

Sun 24/12/06

Closed

Already Closed

Already closed

Mon 25/12/06

Closed Public Holiday

Closed Public Holiday

Closed Public Holiday

Tues 26/12/06

Closed Public Holiday

Closed Public Holiday

Closed Public Holiday

Wed 27/12/06

10am-7.30pm

9.30am-6pm

9.30am-5pm

Thur 28/12/06

10am-7.30pm

9.30am-7pm

9.30am-5pm

Fri 29/12/06

10am-7.30pm

9.30am-6pm

Already closed

Sat 30/12/06

Closed

Closed

Closed

Sun 31/12/06

Closed

Already Closed

Already closed

Monday 01/01/07

Closed Public Holiday

Closed Public Holiday

Closed Public Holiday

 

A number of provisions will be made to ensure that customers are satisfied during the closure period. These include:

 

·    Allowing customers to borrow additional items

·    Providing extended loan periods so that nothing falls due in this period

·    Ensuring that after hours return chutes at all three libraries are open and regularly emptied by Council’s Rangers. Matraville Branch Library has recently had an after hours chute installed.

·    Ensuring that amended hours are publicised well ahead of time, including in the Mayor’s column in the Southern Courier.

 

RELATIONSHIP TO CITY PLAN:

 

The relationship with the City Plan is as follows:

 

Outcome 3:     An Informed And Engaged Community

 

FINANCIAL IMPACT STATEMENT:

 

There is no direct financial impact for this matter.

 

RECOMMENDATION:

 

That the proposal to amend library hours of operation over the 2006 Christmas/New Year period be approved.

 

ATTACHMENT/S:

 

Nil

 

………………………………

………………………………

JORDE FRANGOPLES

BARRY MCGUREN

DIRECTOR, CITY SERVICES

CLIENT SERVICES cO-ORDINATOR


 

Director, City Services' Report 66/2006

 

 

SUBJECT:

HOME LIBRARY SERVICE

 

 

DATE:

23 August, 2006

FILE NO:

F2004/08386

 

 

 

REPORT BY:            DIRECTOR, CITY SERVICES   

 

 

INTRODUCTION:

 

The Home Library Service was established at Waverley Council in 1969, with Randwick Council joining in 1973 and Botany Council joining in 1979 to become a joint library service. Provision of a Home Library Service is now a statutory requirement and is provided free of charge to anyone who is unable to visit the library in person due to physical or intellectual illness or incapacity for a minimum of three months. The service is provided to institutions, nursing homes and hostels, but not to public hospitals.

 

Botany Council has recently given notice to withdraw from the service and establish its own service to its community. Randwick Library Service sees that there are benefits to its community to do the same at this juncture and would like to give the year’s notice to Waverley to withdraw from the cooperative.

 

ISSUES:

 

The current service to Randwick City Council is provided by Waverley Council at a cost of $75,000 per annum, based on the number of members using the service, currently around 140 individuals, some of whom are at nursing homes. These costs will increase to $85,000 in 2007/8 due to Botany City Council withdrawing from the service and providing the service to their 30 members themselves. The costing includes staffing, a bus, and the office space for the Home Library Service, a collection of Large Print and normal print books, telephone and other costs associated with providing the service.

 

The Deed of Agreement stipulates that upon termination, “an equitable adjustment shall be made between Waverley and Randwick of any books, stocks or other property which they may have acquired or purchased jointly…” These issues can be worked out to mutual satisfaction once notice has been given from the joint service.

 

The benefits to the Council and community of providing the service itself are as follows:

 

·    Randwick Council will get full recognition for the service it provides to its residents. Currently the perception is that this is a Waverley Council service, as all the books are labelled with Waverley Library’s information.

·    Randwick City Library Service will be able to develop a closer relationship with its housebound residents and ensure that the service is tailored to their needs. Whilst there is no question that Waverley has provided a satisfactory service over the years, no survey has been done as to whether the service has been meeting the needs of its users over the years.

·    Council has recently adopted the Library’s Senior Strategy, where greater resources are being allocated to the needs of seniors. Running the service will allow for greater synergies within the service in the provision of services to the housebound.

·    Large Print books purchased within the allocation of funds for Home Library Services can be used by other library users, spreading the benefits more broadly to the Randwick community.

·    Randwick City Libraries has the staff, space and transport available to provide the service without having to pay a premium for another Council to provide this service for its residents.

·    The Library provides services to the different cultures in the community and these members might take up the Homebound Service if it were run by the Council as there would be greater opportunity for cross-promotion.

 

RELATIONSHIP TO CITY PLAN:

 

The relationship to the City Plan is as follows:

 

Outcome 2:     A vibrant and diverse community

Directions 2b: Enrich our range of community services that meet our community’s needs

Key Actions:   Encourage and seek opportunities to expand appropriate community services

                        Support the provision of services and facilities to meet the needs of our Target Groups

 

FINANCIAL IMPACT STATEMENT:

 

There is no impact on the budget. The contribution to Waverley Council will cover the cost of staffing, transport and additional resources to provide the Home Library Service at its current level of service

 

CONCLUSION:

 

Whilst there may have been benefits to outsourcing the Home Library Service to Waverley Council in the past, the recently increased costs have reduced any benefits of a cooperative service. There are real benefits in maximising the use of the funding and giving Randwick City Council recognition for providing this service to the community. In addition, there are the synergies within the Library Service in terms of its Senior’s Strategy, cross-promotion and a better use of staff and resources, without a reduction in service levels.

 

RECOMMENDATION:

 

That:

 

1.       Council recognise Waverley’s valuable contribution in facilitating the operation of the Home Library Service on Randwick Council’s behalf over the years;

 

2.       Council writes to Waverley Council giving one year’s notice as per the requirements of the Deed of Agreement signed in 1972 between Waverley and Randwick Councils; and

 

3.       Randwick Council’s Library and Information Service run the Home Library Service for its members from 1 October 2007.

 

ATTACHMENT/S:

 

Nil

 

 

………………………………

………………………………

JORDE FRANGOPLES

BARBARA TODES

DIRECTOR, CITY SERVICES

MANAGER, LIBRARY AND COMMUNITY SERVICES

 

 

 

 

 

 


 

Confidential Items (Closed Session)

 

Notices of Rescission Motions