MINUTES OF WORKS COMMITTEE MEETING OF
THE COUNCIL OF THE CITY OF
RANDWICK

HELD ON TUESDAY, 8TH FEBRUARY 2005 AT 6:24 P.M.

 

PRESENT:

 

His Worship the Mayor, Cr M. Matson (East Ward)

 

Cr B. Notley-Smith (East Ward) (Chairperson)

 

North Ward                 -           Cr P. Tracey

 

South Ward                  -           Crs R. Belleli & A. White

 

East Ward                    -           Cr D. Sullivan

 

West Ward                  -           Cr B. Hughes (Deputy Chairperson)

 

Central Ward               -           Cr T. Seng

 

IN ATTENDANCE:

 

Crs Andrews, Daley, Kenny, Nash, Procopiadis & Woodsmith.

 

OFFICERS PRESENT:

 

General Manager                                                                                  Mr. R. Brownlee.

Director Asset & Infrastructure Services                                               Mr. J. Frangoples.

Director Planning & Community Development                           Ms. S. Truuvert.

Director Governance Management & Information Services                    Mr. M. Hummerston.

Assistant Public Officer                                                             Mr. D. Kelly.

Communications Manager                                                                     Ms. D. Brien.

Manager, Development Assessment                                                      Mr. K. Kyriacou.

 

1.         APOLOGIES.

 

Nil.

 

2.         MINUTES.

 

CONFIRMATION OF THE MINUTES OF THE WORKS COMMITTEE MEETING HELD ON TUESDAY, 7TH DECEMBER 2005.

 

W1      RESOLUTION:  (His Worship the Mayor, Cr M. Matson/Hughes) that the Minutes of the Meeting of the Works Committee held on Tuesday, 7th December, 2004 (copies of which were circulated to all Councillors) be and are hereby confirmed as a correct record of the proceedings of that meeting.

 

3.         DECLARATION OF PECUNIARY & NON-PECUNIARY INTERESTS

 

Cr Belleli declared a non-pecuniary interest in Item 5.1, Mayoral Minute No. 3/2005 - Waiving Of Fees - Purcell Park, Australia Avenue, Matraville - Amcor Botany Paper Mill Open Community Day, as his wife’s dance troupe is performing at this open community day free of charge.

 

4.         ADDRESSES TO COMMITTEE BY THE PUBLIC.

 

Nil.

 

5.         MAYORAL MINUTES.

 

5.1       MAYOR'S MINUTE 3/2005 - WAIVING OF FEES - PURCELL PARK, AUSTRALIA AVENUE, MATRAVILLE - AMCOR BOTANY PAPER MILL OPEN COMMUNITY DAY.  (98/S/1040 xr F2004/07336)

 

(Cr Belleli had previously declared a non-pecuniary interest in this item & left the Chamber at this stage of the Meeting.)

 

W2      RESOLUTION:  (His Worship the Mayor, Cr M. Matson) that Council advise the event organiser that it has resolved not to waive the fees associated with the hiring of Purcell Park for the Open Day Activities on Saturday, 12th February, 2005

 

MOTION: (His Worship the Mayor, Cr M. Matson)  SEE RESOLUTION.

 

The meeting was adjourned at 6.28 p.m. & was resumed at 6.29 p.m.

 

5.2     MAYOR’S MINUTE 5/2005 - WAIVING OF FEES - COMMUNITY VS POLICE CRICKET DAY(F2004/06051)

 

W3      RESOLUTION:  (His Worship the Mayor, Cr M. Matson) that:

 

a)      Council vote $1,542.00 to cover the fees associated with the event and funds be allocated from the Contingency Fund 2004/05;

 

b)      The event organiser undertake to appropriately and prominently acknowledge and promote Council’s contribution prior to and during the event; and

 

c)       The Mayor or his representative shall be given the opportunity to address the event on behalf of Council.

 

MOTION: (His Worship the Mayor, Cr M. Matson)  SEE RESOLUTION.

 

5.3     MAYOR’S MINUTE 6/2005 - REQUEST TO WAIVE THE  FEES FOR THE USE OF MAROUBRA BEACH BY SURF LIFE SAVING SYDNEY INC FOR THE SYDNEY BRANCH  CHAMPIONSHIPS ON 12 AND 13 FEBRUARY, 2005.  (F2004/08302)

 

W4      RESOLUTION:  (His Worship the Mayor, Cr M. Matson) that:

 

a)      Council vote $855.00 to cover the fees associated with the Sydney Branch Championships to be held at Maroubra Beach on Saturday 12 February, 2005 and Sunday 13 February, 2005 and funds be allocated from the Contingency Fund 2004/05;

 

b)      The event organiser undertake to appropriately and prominently acknowledge and promote Council’s contribution prior to and during the event; and

 

c)       The Mayor or his representative be given the opportunity to address the event on behalf of Council.

 

MOTION: (His Worship the Mayor, Cr M. Matson)  SEE RESOLUTION.

 

5.4     MAYOR’S MINUTE 7/2005 - DES RENFORD SWIMMING CLUB.  (98/S/2994)

 

W5         RESOLUTION:  (His Worship the Mayor, Cr M. Matson) that a legal opinion on the application of the MOU be obtained and that this opinion be included in a report to be brought back to Council as soon as possible.

 

MOTION: (His Worship the Mayor, Cr M. Matson)  SEE RESOLUTION.

 

5.5     MAYOR’S MINUTE 8/2005 - CENTRAL PARK, MAROUBRA - INVITATION TO PARTICIPATE IN THE 2005 "TREES FOR MUM PROGRAM."  (F2004/06574)

 

(Note: A Rescission Motion on this matter was submitted to the General Manager prior to the close of the Meeting.)

 

W6         RESOLUTION:  (His Worship the Mayor, Cr M. Matson) that:

 

a)             Council vote $1,200.00 to cover the fees associated with the event on Sunday 8 May, 2005, and funds be allocated from the Contingency Fund 2004/05;

 

b)             The organiser undertake to appropriately and prominently acknowledge and promote Council’s contribution prior to and during the event; and

 

c)             The Mayor or his representative shall be given the opportunity to address the event on behalf of Council.

 

MOTION: (His Worship the Mayor, Cr M. Matson)  SEE RESOLUTION.

 

5.6     MAYOR’S MINUTE 13/2005 - ANNUAL CLEAN UP AUSTRALIA DAY COMMUNITY CELEBRATION AT COOGEE BEACH ORGANISED BY GRACEPOINT CHRISTIAN CHURCH.  (F2004/08256)

 

W7         RESOLUTION:  (His Worship the Mayor, Cr M. Matson) that:

 

a)             Council vote $3,480.00 to cover the fees associated with the ‘2005 Coogee Beach Clean Up Australia Day Festival’ and funds be charged to the Contingency Fund 2004/05;

 

b)             The event organiser undertake to appropriately and prominently acknowledge and promote Council’s contribution prior to and during the event; and

 

c)             The Mayor or his representative be given the opportunity to address the event on behalf of Council.

 

MOTION: (His Worship the Mayor, Cr M. Matson)  SEE RESOLUTION.

 

5.7       MAYOR’S MINUTE 18/2005 - MALABAR CLEAR WATER CLASSIC SWIM.

            (F2005/00103)

 

W8         RESOLUTION:  (His Worship the Mayor, Cr M. Matson) that Council authorise the General Manager to conclude all approvals required to allow the Malabar RSL Swimming Club to Malabar Clear Water Classic Swim including funding for park hire and garbage collection and removal fees.

 

MOTION: (His Worship the Mayor, Cr M. Matson)  SEE RESOLUTION.

 

6.         REPORT OF COMMITTEE.

 

6.1       REPORT OF THE GREENING RANDWICK COMMITTEE MEETING OF THE COUNCIL OF THE CITY OF RANDWICK HELD ON TUESDAY, 14TH DECEMBER, 2004.

 

W9      RESOLUTION:  (His Worship the Mayor, Cr M. Matson/Tracey) that Council exhibit the Draft Urban Forest and Street Tree Policy framework and undertake an extensive community consultation program.

 

MOTION: (His Worship the Mayor, Cr M. Matson/Tracey)  SEE RESOLUTION.

 

The Meeting was adjourned at 6.56 p.m. & was resumed at 6.57 p.m.

 

7.         WORKS.

 

7.1       DIRECTOR ASSET & INFRASTRUCTURE SERVICES' REPORT 1/2005 - PARKING METER REVENUE SHARING ARRANGEMENT WITH REINO INTERNATIONAL.  (98/S/2714)

 

W10    RESOLUTION:  (His Worship the Mayor, Cr M. Matson/Seng) that:

 

a)         The existing Pay Parking Schemes in Council’s Coogee Oval and the Dolphin Street car parks be continued on a permanent basis; and

 

b)         Authority be delegated to the General Manager to negotiate with Reino International and effect the outright purchase of the existing 24 multi-bay electronic parking meters (model:RSV1), including executing a new Maintenance Agreement, and funds for this purpose be allocated  from Council’s 2004/2005 budget.

 

MOTION:  (His Worship the Mayor, Cr M. Matson/Seng)  SEE RESOLUTION.

 

7.2       DIRECTOR ASSET & INFRASTRUCTURE SERVICES' REPORT 2/2005 - PETITION REGARDING FOOTPATH AND LITTER BIN IN COOGEE BAY ROAD. (F2004/06206)

 

W11    RESOLUTION:  (His Worship the Mayor, Cr M. Matson/Belleli) that Council:

 

a)      Approve the reconstruction of the footpath on the northern side of Coogee Bay Road between Melody Street and Mount Street, allocate the necessary funds and prioritise footpath reconstruction as part of a future works program;

 

b)      Note that the installation of a street litter bin at the above location will be undertaken; and

 

c)       Note that residents listed on the petition will be notified of Council’s decision.

 

MOTION:  (His Worship the Mayor, Cr M. Matson/Belleli)  SEE RESOLUTION.

 

7.3       DIRECTOR ASSET & INFRASTRUCTURE SERVICES' REPORT 3/2005 - ANGLE PARKING FOR 115 AVOCA STREET - TO BE INSTALLED IN RAE STREET, RANDWICK.  (P/004761 XR SH/0309)

 

W12       RESOLUTION:  (Tracey/Sullivan) that this matter be referred back to the Traffic Committee to investigate the installation of angle parking encompassing the existing footpath area at this location.

 

MOTION:  (His Worship the Mayor, Cr M. Matson/Belleli) that the proposal to provide angle parking along the Rae Street frontage of premises No 115 Avoca Street, Randwick, be not supported by Council.

 

FURTHER MOTION: (Tracey/Sullivan)  SEE RESOLUTION

 

(Cr Matson requested that his name be recorded in support of this resolution.)

 

PROCEDURAL MOTION: (Sullivan/Seng) that the Confidential Mayor’s Minute No. 12/2005 be deferred for discussion at the conclusion of the Health, Building & Planning Committee Meeting.

 

The Meeting was adjourned at 7.07 p.m. & was resumed at 10.04 p.m.

 

8.                  GENERAL BUSINESS.

 

Nil.

 

9.                  MOTIONS PURSUANT TO NOTICE.

 

Nil.

 

10.       COMMITTEE-OF-THE-WHOLE.

 

(Note: this matter was deferred for discussion at the conclusion of the Health, Building & Planning Committee Meeting.)

 

Cr Notley-Smith invited members of the Public Gallery to address the Council on the proposal by the Council to proceed into a closed Committee-of-the-Whole. No persons indicated they wished to avail themselves of this opportunity.

 

RESOLVED(Daley/His Worship the Mayor, Cr M. Matson) that the Works Committee Meeting of the Council be adjourned at 10.05 p.m. and that the Committee meet and sit as a Committee-of-the-Whole.

 

Cr Notley-Smith declared the Works Committee Meeting of the Council resumed at 10.14 p.m.

 

10.1     REPORT OF THE GENERAL MANAGER TO THE WORKS COMMITTEE MEETING, RELATING TO THE WORKS COMMITTEE MEETING AS A COMMITTEE-OF-THE-WHOLE ON TUESDAY, 8TH FEBRUARY, 2005.

 

The General Manager reported that the following matter had been considered and the following recommendation to the Committee had been formulated by the Committee-of-the-Whole.

 

EXCLUSION OF PRESS AND PUBLIC.

 

At the commencement of the meeting, the Committee-of-the-Whole RESOLVED, pursuant to Section 10 A(2) (a) of the Local Government Act, 1993, that the press and public be excluded from the whole of this meeting of the Committee as the matter under consideration deals with personnel matters concerning particular individuals (other than Councillors) on which publicity or disclosure of the proceedings of the Committee would, in the opinion of the Committee, be prejudicial and on balance would be contrary to the public interest.

 

10.2     RECOMMENDATION

 

CONFIDENTIAL MAYOR’S MINUTE 12/2005 - WORKCOVER NSW PROSECUTION - DONCASTER AVENUE DRAIN.  (98/S/5068)

 

That Council:

 

a)             Plead guilty to the charge of “failure to maintain” a safe system of work;

 

b)             Negotiate with WorkCover NSW to delete the particular of “failure to provide” a safe system of work;

 

c)             Note that funding will be reviewed to cover the costs incurred in the next appropriate Financial Quarterly Return; and

 

d)             Consider a report to come back to Council regarding this Council’s Workers Compensation and Occupational Health & Safety Systems & Councillors note the information contained in the report.

 

 

10.3     ADOPTION OF THE REPORT OF THE COMMITTEE-OF-THE-WHOLE.

 

W13    RESOLUTION:  (Daley/Sullivan) that the recommendations made by the Committee-of-the-Whole at its meeting held on Tuesday, 8th February, 2005 be adopted.

 

MOTION:  (Daley/Sullivan) SEE RESOLUTION.

 

11.         NOTICE OF RESCISSION MOTIONS.

 

A Rescission Motion was submitted on the resolution of Council on the Mayor’s Minute No. 8/2005 – Central Park, Maroubra – Invitations to participate in the 2005 “Trees for Mum Program” by Councillor Andrews, Daley, Sullivan, Tracey & White prior to the close of this Meeting.

 

The meeting closed at 10.18 p.m.

 

 

 

 

 

 

………………………….

CHAIRPERSON