MINUTES OF ADMINISTRATION AND FINANCE COMMITTEE MEETING OF
THE COUNCIL OF THE CITY OF
RANDWICK

HELD ON TUESDAY, 8TH FEBRUARY 2005 AT 6:28 PM 

 

 

PRESENT:

 

His Worship the Mayor, Cr M. Matson (East Ward)

 

Cr T. Seng (Central Ward) (Chairperson)

 

North Ward                 -           Cr J. Kenny

 

South Ward                  -           Cr M. Daley

 

West Ward                  -           Crs J. Procopiadis, S. Nash & B. Hughes (Deputy Chairperson)

 

Central Ward               -           Cr A. Andrews

 

OFFICERS PRESENT:

 

General Manager                                                                                  Mr. R. Brownlee.

Director Asset & Infrastructure Services                                               Mr. J. Frangoples.

Director Planning & Community Development                           Ms. S. Truuvert.

Director Governance Management & Information Services                    Mr. M. Hummerston.

Assistant Public Officer                                                             Mr. D. Kelly.

Communications Manager                                                                     Ms. D. Brien.

Manager Development Assessment                                                       Mr. K. Kyriacou.

Manager Environmental Planning                                                           Ms. K. Armstrong.

 

 

IN ATTENDANCE:

 

Crs Belleli, Tracey, White and Woodsmith.

 

The meeting was adjourned at 6.29 p.m. and was resumed at 7.08 p.m.

 

1.         APOLOGIES.

 

Nil.

 

2.         MINUTES.

 

CONFIRMATION OF THE MINUTES OF THE ADMINISTRATION & FINANCE COMMITTEE MEETING HELD ON TUESDAY, 7TH DECEMBER, 2004.

 

F1        RESOLUTION:  (Kenny/Nash) that the Minutes of the Meeting of the Administration and Finance Committee held on Tuesday, 7th December, 2004 (copies of which were circulated to all Councillors) be and are hereby confirmed as a correct record of the proceedings of that meeting.

 

3.         DECLARATION OF PECUNIARY & NON-PECUNIARY INTERESTS

 

Nil.

 

4.         ADDRESSES TO COMMITTEE BY THE PUBLIC.

 

Nil

 

5.         MAYORAL MINUTES.

 

5.1              MAYOR’S MINUTE 9/2005 - REVIEW OF PAYMENT OF EXPENSES & PROVISION OF FACILITIES POLICY (No. 1.03.10).  (F2004/06576)

 

F2          RESOLUTION:  (His Worship the Mayor, Cr M. Matson) that a review be undertaken of Council’s “Payment of Expenses & Provision of Facilities to Councillors” Policy.

 

MOTION: (His Worship the Mayor, Cr M. Matson) SEE RESOLUTION.

 

5.2              MAYOR’S MINUTE 10/2005 - COUNCIL’S TSUNAMI FUND RAISING APPEAL ASSISTANCE.  (F2005/00099)

 

F3          RESOLUTION:  (His Worship the Mayor, Cr M. Matson) that Council:

 

a)             receive and note the Mayor’s Minute regarding Council’s Tsunami Fund Raising Appeal;

 

b)             endorse funds raised on New Year’s Eve together with Council’s donation being donated equally between Care Australia and the Red Cross; and

 

c)             agree to contribute $500.00 from the Contingency Fund 2004/05 towards the Indonesian Fund Raising Appeal Luncheon.

 

MOTION: (His Worship the Mayor, Cr M. Matson) SEE RESOLUTION.

 

The meeting was adjourned at 7.25 p.m. and was resumed at 10.01 p.m.

 

5.3     MAYOR’S MINUTE 11/2005 - LA PEROUSE DAY COMMEMORATION MASS AND COCKTAIL PARTY.  (F2004/07739)

 

F4          RESOLUTION:  (His Worship the Mayor, Cr M. Matson) that:

 

(a)      Council contribute $3,700.00 from the Contingency Fund 2004/05 towards the La Perouse Day activities;

 

(b)      the organiser undertake to appropriately and prominently acknowledge and promote Council’s contribution prior to and during the event; and

 

(c)      the Mayor or his representative shall be given the opportunity to address the event on behalf of Council.

 

MOTION: (His Worship the Mayor, Cr M. Matson) SEE RESOLUTION.

6.         ADMINISTRATION.

 

6.1       DIRECTOR GOVERNANCE, MANAGEMENT & INFORMATION SERVICES' REPORT 2/2005 - INVESTMENT OF COUNCIL FUNDS AS 30 NOVEMBER 2005. (98/S/0745)

 

F5          RESOLUTION:  (Kenny/Nash) that the Director Governance, Management & Information Services’ Report No. 2/2005 dated 20 December 2004 in relation to the investment of Council funds be noted.

 

MOTION: (Kenny/Nash) SEE RESOLUTION.

 

6.2       DIRECTOR GOVERNANCE, MANAGEMENT & INFORMATION SERVICES' REPORT 3/2005 - COUNCILLORS' DONATIONS FOR THE 2004/2005 FINANCIAL YEAR. (F2004/07336)

 

F6        RESOLUTION:  (Procopiadis/Woodsmith) that the Director Governance, Management & Information Service Report No. 3/2005 dated 25th January, 2005 in relation to the progressive amount of Councillors’ donations, allocations, waiving of fees and other similar issues for the current financial year be noted.

 

MOTION: (Procopiadis/Woodsmith) SEE RESOLUTION.

 

7.         FINANCE.

 

7.1       DIRECTOR GOVERNANCE, MANAGEMENT & INFORMATION SERVICES' REPORT 4/2005 - TENDERING POLICY.  (98/S/3802)

 

F7        RESOLUTION:  (Kenny/Nash) that:

 

a)       the revised Tendering Policy No. 3.01.14, as attached to the Director Governance, Management & Information Services' Report No. 4/2005, be adopted by Council; and

 

b)       the Policy Register be updated accordingly.

 

MOTION: (Kenny/Nash) SEE RESOLUTION.

 

7.2       DIRECTOR GOVERNANCE, MANAGEMENT & INFORMATION SERVICES' REPORT 5/2005 - APPOINTMENT OF COUNCIL DELEGATES TO SSROC STANDING COMMITTEES.  (F2004/07350)

 

F8        RESOLUTION:  (His Worship the Mayor, Cr M. Matson/Kenny) that Council nominate Cr Notley-Smith as the delegate to SSROC Standing Committee 1 and His Worship the Mayor, Cr M. Matson as the delegate to SSROC Standing Committee 2.

 

MOTION: (His Worship the Mayor, Cr M. Matson/Kenny) SEE RESOLUTION.

 

8.         GENERAL BUSINESS.

 

Nil.

 

9.         MOTIONS PURSUANT TO NOTICE.

 

Nil.

 

10.       NOTICE OF RESCISSION MOTIONS.

 

Nil.

 

 

The meeting closed at 10.03 p.m.

 

 

………………………………

CHAIRPERSON