His Worship the Mayor, Cr M Matson (East Ward) (Chairperson)
Councillor B. Notley-Smith (East Ward) (Deputy Mayor)
North Ward - Crs J. Kenny, P. Tracey & M. Woodsmith
South Ward - Cr R. Belleli
General Manager Ms. R. Brownlee.
Director Asset & Infrastructure Services Mr. J. Frangoples.
Director Planning & Community Development Ms. S. Truuvert.
Public Officer Mr. P. Smith.
Garry Byrne, Employment Solutions.
Apologies were received from Crs Bastic, Daley, Procopiadis, Sullivan & White.
RESOLVED: (Andrews/Notley-Smith) that that the apologies from Crs Bastic, Daley, Procopiadis, Sullivan & White for non-attendance at the Extraoradinary Meeting of the Council held on Thursday, 27th January, 2005 be received & accepted.
1A. COUNCIL PRAYER
The Council Prayer was read by the Deputy Mayor, Cr Bruce Notley-Smith.
2. DECLARATION OF PECUNIARY & NON-PECUNIARY INTERESTS.
3. ADDRESSES TO THE COUNCIL BY THE PUBLIC.
4. MAYORAL MINUTES.
4.1 MAYORAL MINUTE 1/2005 – SETTING UP THE GENERAL MANAGER’S PERFORMANCE REVIEW COMMITTEE AND MEASURES. (PERSONNEL)
(Note: A briefing was provided to Council by Mr Garry Byrne, Employment Solutions on the General Manager’s Performance Agreement between 6.30 p.m. & 7.05 p.m. this evening prior to this Meeting.)
1 RESOLUTION: (Notley-Smith/Belleli) that:
(a) In addition to the Mayor, two (2) Councillors be selected at this meeting to serve on the General Manager’s Review Committee;
(b) A General Manager’s Review Committee be constituted which is:
i. delegated authority:
· to design and adopt the General Manager’s Performance Agreement, in consultation with the General Manager, based on utilizing the expertise and advice of Employment Solutions;
· to adopt 6 or more Key Activities to be achieved under the Performance Agreement by July this year, to be followed by the adoption of 10 to 12 Key Activities to be achieved each year thereafter;
· to convene half yearly Monitoring Meetings and once yearly Review Meetings with the General Manager to administer his Performance Agreement; and
· to amend the Performance Agreement when required.
ii. to consist of the Mayor of the day and two other Councillors or their alternate delegates and have a quorum of three (3) members;
iii. to replace one of its members, except the Mayor, every 12 months whilst retaining at least one representative from each political party on the Council;
iv. to convene its first Monitoring Meeting with the General Manager on the 7th March this year and its first Review Meeting with him in July of this year; and
v. to conduct a briefing and consultation session for all Councillors prior to holding each yearly Review Meeting with the General Manager.
2 RESOLUTION: (FURTHER) (Tracey/Woodsmith) that Councillors Andrews, Notley-Smith, & Mayor Matson serve on the General Manager’s Review Committee.
PROCEDURAL MOTION: (Andrews/Tracey) that the matter of the Mayor’s Minute 1/2005 be deferred. LOST.
PROCEDURAL MOTION: (Hughes/Notley-Smith) that the Extraordinary Meeting of the Council be adjourned at 7.16 p.m. and that the Council meet and sit as an open Committee-of-the-Whole.
PROCEDURAL MOTION: (Hughes/Notley-Smith) that the Extraordinary Meeting of the Council be resumed at 7.45 p.m.
MOTION: (Tracey/Andrews) that the recommendation contained in the Mayor’s Minute 1/2005 be adopted, subject to the text in the following parts of the recommendation being amended to read:
“b) ii. to consist initially of the Mayor and three (3) other Councillors and have a quorum of three (3) members;
b) iii. thereafter to consist of the Mayor and three (3) other Councillors elected by proportional representation each September.” LOST.
MOTION: (FURTHER) (Notley-Smith/Belleli) SEE RESOLUTION.
MOTION: (FURTHER) (Tracey/Woodsmith) SEE RESOLUTION (FURTHER.)
5. GENERAL MANAGER’S REPORT.
5.1 GENERAL MANAGER’S REPORT 1/2005 - ITEMS DEALT WITH DURING COUNCIL'S RECESS. (F2004/07396 xr F2004/06282)
3 RESOLUTION: (Notley-Smith/Belleli) that the contents of the General Manager’s Report 1/2005 together with the Minutes of the 17 January 2005 meeting, be received and noted.
MOTION: (Notley-Smith/Belleli) SEE RESOLUTION.
7. REPORT OF THE COMMITTEE-OF-THE-WHOLE.
8. NOTICE OF RESCISSION MOTIONS.
There being no further business, His Worship the Mayor, Cr M. Matson, declared the meeting closed at 7.57 p.m.
THE MINUTES OF THIS MEETING WERE CONFIRMED AT THE ORDINARY MEETING OF THE COUNCIL OF THE CITY OF RANDWICK HELD ON TUESDAY, 22ND FEBRUARY, 2005.