MINUTES OF EXTRAORDINARY COUNCIL MEETING OF
THE COUNCIL OF THE CITY OF
RANDWICK

HELD ON THURSDAY, 27TH JANUARY, 2005 AT 7:08 P.M.

 

 

 

PRESENT:

 

His Worship the Mayor, Cr M Matson (East Ward) (Chairperson)

 

Councillor B. Notley-Smith (East Ward) (Deputy Mayor)

 

North Ward†††††††††††††††††††††††††††††††††††††††† -†††††††††† Crs J. Kenny, P. Tracey & M. Woodsmith

 

South Ward††††††††††††††††††††††††††††††††††††††††† -†††††††††† Cr R. Belleli

 

West Ward††††††††††††††††††††††††††††††††††††††††† -†††††††††† Crs B. Hughes & S. Nash (from 7.37 p.m.)

 

Central Ward†††††††††††††††††††††††††††††††††††††† -† †††††††† Crs A. Andrews & T. Seng

 

OFFICERS PRESENT:

 

General Manager††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Ms. R. Brownlee.

Director Asset & Infrastructure Services†††††††††††††††††††††††††††††††††††††††††††††† Mr. J. Frangoples.

Director Planning & Community Development†††††††††††††††††††††††††††††††††††††† Ms. S. Truuvert.

Public Officer†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Mr. P. Smith.

 

In Attendance:

 

Garry Byrne, Employment Solutions.

 

 

1.†††††††† APOLOGIES.

 

Apologies were received from Crs Bastic, Daley, Procopiadis, Sullivan & White.

 

RESOLVED:† (Andrews/Notley-Smith) that that the apologies from Crs Bastic, Daley, Procopiadis, Sullivan & White for non-attendance at the Extraoradinary Meeting of the Council held on Thursday, 27th January, 2005 be received & accepted.

 

1A.††††† COUNCIL PRAYER

 

The Council Prayer was read by the Deputy Mayor, Cr Bruce Notley-Smith.

 

2.†††††††† DECLARATION OF PECUNIARY & NON-PECUNIARY INTERESTS.

 

Nil.

 

3.†††††††† ADDRESSES TO THE COUNCIL BY THE PUBLIC.

 

Nil.

 

4.†††††††† MAYORAL MINUTES.

 

4.1†††††† MAYORAL MINUTE 1/2005 Ė SETTING UP THE GENERAL MANAGERíS PERFORMANCE REVIEW COMMITTEE AND MEASURES.† (PERSONNEL)

 

(Note: A briefing was provided to Council by Mr Garry Byrne, Employment Solutions on the General Managerís Performance Agreement between 6.30 p.m. & 7.05 p.m. this evening prior to this Meeting.)

 

1††††††††††† RESOLUTION:(Notley-Smith/Belleli) that:

 

(a)††††††† In addition to the Mayor, two (2) Councillors be selected at this meeting to serve on the General Managerís Review Committee;

 

(b)†††††† A General Managerís Review Committee be constituted which is:

 

i.††††††† delegated authority:

 

∑††††††††† to design and adopt the General Managerís Performance Agreement,† in consultation with the General Manager, based on utilizing the expertise and advice of Employment Solutions;

∑††††††††† to adopt 6 or more† Key Activities to be achieved under the Performance Agreement by July this year, to be followed by the adoption of 10 to 12 Key Activities to be achieved each year thereafter;

∑††††††††† to convene half yearly Monitoring Meetings and once yearly Review Meetings with the General Manager to administer his Performance Agreement; and

∑††††††††† to amend the Performance Agreement when required.

 

ii.†††††††† to consist of the Mayor of the day and two other Councillors or their alternate delegates and have a quorum of three (3) members;

iii.††††††† to replace one of its members, except the Mayor, every 12 months whilst retaining at least one representative from each political party on the Council;

iv.††††††† to convene its first Monitoring Meeting with the General Manager on the 7th March this year and its first Review Meeting with him in July of this year; and

v.†††††††† to conduct a briefing and consultation session for all Councillors prior to holding each yearly Review Meeting with the General Manager.

 

2††††††††††† RESOLUTION: (FURTHER) (Tracey/Woodsmith) that Councillors Andrews, Notley-Smith, & Mayor Matson serve on the General Managerís Review Committee.

 

PROCEDURAL MOTION: (Andrews/Tracey) that the matter of the Mayorís Minute 1/2005 be deferred.† LOST.

 

PROCEDURAL MOTION: (Hughes/Notley-Smith) that the Extraordinary Meeting of the Council be adjourned at 7.16 p.m. and that the Council meet and sit as an open Committee-of-the-Whole.

 

PROCEDURAL MOTION: (Hughes/Notley-Smith) that the Extraordinary Meeting of the Council be resumed at 7.45 p.m.

 

MOTION: (Tracey/Andrews) that the recommendation contained in the Mayorís Minute 1/2005 be adopted, subject to the text in the following parts of the recommendation being amended to read:

 

ďb)† ii.†† to consist initially of the Mayor and three (3) other Councillors and have a quorum of three (3) members;

†b)† iii.†† thereafter to consist of the Mayor and three (3) other Councillors elected by proportional representation each September.Ē† LOST.

 

MOTION: (FURTHER) (Notley-Smith/Belleli)† SEE RESOLUTION.

 

MOTION: (FURTHER) (Tracey/Woodsmith) SEE RESOLUTION (FURTHER.)

 

5.†††††††† GENERAL MANAGERíS REPORT.

 

5.1†††††† GENERAL MANAGERíS REPORT 1/2005 - ITEMS DEALT WITH DURING COUNCIL'S RECESS.† (F2004/07396 xr F2004/06282)

 

3††††††††††† RESOLUTION:(Notley-Smith/Belleli) that the contents of the General Managerís Report 1/2005 together with the Minutes of the 17 January 2005 meeting, be received and noted.

 

††††††††††††† MOTION: (Notley-Smith/Belleli)† SEE RESOLUTION.

 

6.†††††††† COMMITTEE-OF-THE-WHOLE.

 

Nil.

 

7.†††††††† REPORT OF THE COMMITTEE-OF-THE-WHOLE.

 

Nil.

 

8.†††††††† NOTICE OF RESCISSION MOTIONS.

 

Nil.

 

There being no further business, His Worship the Mayor, Cr M. Matson, declared the meeting closed at 7.57 p.m.

 

THE MINUTES OF THIS MEETING WERE CONFIRMED AT THE ORDINARY MEETING OF THE COUNCIL OF THE CITY OF RANDWICK HELD ON TUESDAY, 22ND FEBRUARY, 2005.

 

 

 

 

 

 

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CHAIRPERSON