MINUTES OF THE ADMINISTRATION & FINANCE COMMITTEE

MEETING OF THE COUNCIL OF THE CITY OF RANDWICK

HELD ON TUESDAY, 12TH AUGUST, 2003 AT 6:00 P.M.

 

PRESENT:

 

 

His Worship the Mayor, Cr D. Sullivan (North Ward)

 

Cr J. Procopiadis (West Ward) (Chairperson)

 

North Ward                 -           Cr P. Tracey

 

South Ward                  -           Cr M. Daley (Deputy Mayor)

 

East Ward                    -           Crs B. Notley-Smith and M. Matson

 

Central Ward               -           Cr A. Andrews (Deputy Chairperson)

 

 

OFFICERS PRESENT:

 

Director Asset & Infrastructure Services                                               Mr. M. Savage.

Acting Director Planning & Community Development                Ms. S. Truuvert.

Director Governance Management & Information Services                    Mr. M. Hummerston.

Assistant Public Officer                                                             Mr. D. Kelly.

Communications Manager                                                                     Ms. D. Brien.

Manager Library Services                                                                     Ms. J. Jarvis.

Co-ordinator Community Development                                     Ms. R. Lewenkopf.

Manager Planning, Policy & Performance                                              Ms. K. Walshaw.

 

 

IN ATTENDANCE:

 

Crs Backes, Bastic, Greenwood, Schick, White & Whitehead.

 

1.         APOLOGY.

 

An apology was received from Cr Matthews.

 

RESOLVED:  (Andrews/Daley) that the apology be received and accepted and leave of absence be granted to Cr Matthews from the Administration and Finance Committee Meeting of the Council held on Tuesday, 12th August, 2003.

 

2.         MINUTES.

 

CONFIRMATION OF THE MINUTES OF THE ADMINISTRATION & FINANCE COMMITTEE MEETING HELD ON TUESDAY, 8TH JULY, 2003.

 

F15      RESOLUTION:  (Andrews/Daley) that the Minutes of the Meeting of the Administration and Finance Committee held on Tuesday, 12th August, 2003 (copies of which were circulated to all Councillors) be and are hereby confirmed as a correct record of the proceedings of that meeting.

 

3.         ADDRESSES TO COMMITTEE BY THE PUBLIC.

 

Nil.

 

4.         MAYORAL MINUTES.

 

4.1              MAYORAL MINUTE 43/2003 -  WAIVING OF FEES - YOGA IN GRANT RESERVE.  (98/S/1219)

 

F16      RESOLUTION:  (His Worship the Mayor, Cr D. Sullivan) that:

 

a)         Council vote $2,728.00 to cover the fees associated with the event and funds be allocated from the Councillors Bids Vote for 2003/04; and

 

b)         The event organiser undertake to appropriately and prominently acknowledge and promote Council’s contribution prior to and during the event including the displaying of Council’s banner which advises of Council’s sponsorship of the event.

 

MOTION:  (His Worship the Mayor, Cr D. Sullivan)  SEE RESOLUTION.

 

5.         FINANCE.

 

5.1       DIRECTOR GOVERNANCE, MANAGEMENT & INFORMATION SERVICES' REPORT 16/2003 - INVESTMENT OF COUNCIL FUNDS AS AT 30 JUNE 2003.  (98/S/0745)

 

F17      RESOLUTION:  (Andrews/Notley-Smith) that the Director Governance, Management & Information Services’ Report No. 16/2003 dated 10 July 2003 in relation to the investment of Council funds be noted.

 

MOTION:  (Andrews/Notley-Smith)  SEE RESOLUTION.

 

5.2       DIRECTOR GOVERNANCE, MANAGEMENT & INFORMATION SERVICES' REPORT 17/2003 - EAST TIMOR PARTNERSHIP – SSROC.  (98/S/2604)

 

F18      RESOLUTION:  (Andrews/Daley) that:

 

a)         Council allocate the sum of $4,000 from the Councillors’ Bids Vote to assist

in establishing an SSROC Working Fund to assist the East Timor Sub-Districts of Iliomar in the district of Lautem and Watucabau in the district of Viqueque; and

 

b)         The Mayor be nominated as Council’s representative on the SSROC East Timor Working Group.

 

MOTION:  (Andrews/Daley)  SEE RESOLUTION.

6.         ADMINISTRATION.

 

6.1       DIRECTOR GOVERNANCE, MANAGEMENT & INFORMATION SERVICES' REPORT 18/2003 - LOCAL GOVERNMENT ASSOCIATION OF NEW SOUTH WALES - 2003 ANNUAL CONFERENCE.  (98/S/4312)

 

F19      RESOLUTION:  (Andrews/Daley) that:

 

a)         Council elect the following five (5) delegates to attend the Local Government Association’s Annual Conference at Albury in November, 2003:-

 

Councillor Andrews,

Councillor Backes,

Councillor Procopiadis,

His Worship the Mayor, Cr D. Sullivan and

Councillor White;

 

b)         Council also nominate the following five (5) “alternate delegates” to attend the Conference:-

 

Councillor Bastic,

Councillor Daley,

Councillor Matthews,

Councillor Schick and

Councillor Tracey;

 

c)         Other interested Councillors attend the Conference in the capacity of “observers”.

 

MOTION:  (Andrews/Daley)  SEE RESOLUTION.

 

7.         GENERAL BUSINESS.

 

Nil.

 

8.         NOTICE OF RESCISSION MOTIONS.

 

Nil.

 

The meeting closed at 6.05 p.m.

 

 

 

 

 

 

 

………………………………

CHAIRPERSON