MINUTES OF THE ADMINISTRATION & FINANCE COMMITTEE

MEETING OF THE COUNCIL OF THE CITY OF RANDWICK

HELD ON TUESDAY, 14TH MAY, 2002 AT 6:29 P.M.

 

PRESENT:

 

His Worship the Mayor, Cr D. Sullivan (North Ward)

 

North Ward                 -           Cr P. Tracey

 

South Ward                  -           Cr M. Daley (Deputy Mayor)

 

East Ward                    -           Crs B. Notley-Smith and M. Matson

 

Central Ward               -           Cr A. Andrews (Deputy Chairperson) (In the Chair)

 

OFFICERS PRESENT:

 

General Manager                                                                                  Mr. G. Messiter.

Director Asset & Infrastructure Services                                               Mr. M. Savage.

Acting Director Planning & Environment                                                Ms. S. Truuvert.

Director Governance Management & Information Services                    Mr. M. Hummerston.

Assistant Public Officer                                                             Mr. D. Kelly.

Acting Communications Manager                                                          Ms. L. Fragiacomo.

 

IN ATTENDANCE:

 

Crs Backes, Bastic, Greenwood, Schick, Seng, White and Whitehead.

 

1.         APOLOGY.

 

An apology was received from Cr Procopiadis.

 

RESOLVED:  (Daley/Tracey) that the apology be received and accepted and leave of absence be granted to Cr Procopiadis from the Administration and Finance Committee Meeting of the Council held on Tuesday, 14th May, 2002.

 

LEAVE OF ABSENCE

 

Leave of Absence had previously been granted to Cr  Matthews,  Minute No. 93/2002.

 

The Meeting was adjourned at 6.29 p.m. and resumed at 8.54 p.m.

 

2.         MINUTES.

 

CONFIRMATION OF THE MINUTES OF THE ADMINISTRATION & FINANCE COMMITTEE MEETING HELD ON TUESDAY, 9TH APRIL, 2002.

 

F13      RESOLUTION:  (Notley-Smith/His Worship the Mayor, Cr D. Sullivan) that the Minutes of the Meeting of the Administration and Finance Committee held on Tuesday, 9th April, 2002 (copies of which were circulated to all Councillors) be and are hereby confirmed as a correct record of the proceedings of that meeting.

 

3.         ADDRESSES TO COMMITTEE BY THE PUBLIC.

 

Nil.

 

4.         MAYORAL MINUTES.

 

4.1              MAYORAL MINUTE 29/2002 - YOUNG ACHIEVEMENT AUSTRALIA (YAA) BUSINESS SKILLS PROGRAM.  (98/S/0931)

 

F14      RESOLUTION:  (His Worship the Mayor, Cr D. Sullivan) that Council provide a financial contribution of $3,630.00 to the organisers of the YAA Business Skills Program in 2002 and this be funded from the Councillors’ Bids Vote.

 

MOTION:  (His Worship the Mayor, Cr D. Sullivan) SEE RESOLUTION.

 

 

4.2       MAYORAL MINUTE 30/2002 - AEOLIA STREET, RANDWICK - PROPOSED ROAD CLOSURE.  (98/S/0755)

 

F15      RESOLUTION:  (His Worship the Mayor, Cr D. Sullivan/Daley) that the Mayoral Minute No. 30/2002 be deferred and dealt with as the last item of business.  (See Minute No. F18)

 

4.3       MAYORAL MINUTE 31/2002 - INVITATION TO SUPPORT THE 2002 JELLY BABY BALL FOR JUVENILE DIABETES.    (98/S/0492)

 

F16      RESOLUTION:  (His Worship the Mayor, Cr D. Sullivan) that Council accept the invitation of the Foundation to attend their charity event by organising a table.

 

MOTION: (His Worship the Mayor, Cr D. Sullivan) SEE RESOLUTION.

 

5.         FINANCE.

 

5.1       DIRECTOR GOVERNANCE MANAGEMENT & INFORMATION SERVICES' REPORT 13/2002 - INVESTMENT OF COUNCIL FUNDS AS AT 31 MARCH 2002.  (98/S/0745)

 

F17      RESOLUTION:  (His Worship the Mayor, Cr D. Sullivan/Notley-Smith) that the Director Governance, Management & Information Services’ Report dated 9 April 2002 in relation to the investment of Council funds be noted.

 

MOTION: (His Worship the Mayor, Cr D. Sullivan/Notley-Smith) SEE RESOLUTION.

 

6.         GENERAL BUSINESS.

 

Nil.

 

7.         COMMITTEE-OF-THE-WHOLE.

 

Cr Andrews invited members of the Public Gallery to address the Committee on the proposal by the Committee to proceed into a closed Committee-of-the-Whole. No persons indicated they wished to avail themselves of this opportunity.

 

RESOLVED(His Worship the Mayor, Cr D. Sullivan/Daley) that the Administration and Finance Committee Meeting be adjourned at 8.54 p.m. and that the Committee meet and sit as a Committee-of-the-Whole.

 

Cr Andrews declared the Administration and Finance Committee Meeting of the Council resumed at 9.17 p.m.

 

8.         REPORT OF THE DIRECTOR GOVERNANCE , MANAGEMENT & INFORMATION SERVICES TO THE ADMINISTRATION & FINANCE COMMITTEE MEETING RELATING TO THE ADMINISTRATION & FINANCE COMMITTEE MEETING AS A COMMITTEE-OF-THE-WHOLE ON TUESDAY 14TH MAY, 2002.

 

The Director Governance, Management & Information Services reported that the following matter had been considered and the following recommendation to the Committee had been formulated by the Committee-of-the-Whole.

 

1.         Exclusion of Press and Public.

 

At the commencement of the meeting, the Committee-of-the-Whole RESOLVED, pursuant to Section 10 A(2)(d) of the Local Government Act, 1993, that the press and public be excluded from the whole of this meeting of the Committee as the matter under consideration concerned commercial information of a confidential nature that would , if disclosed, prejudice the commercial position of the person who supplied it, on which publicity or disclosure of the proceedings of the Committee would, in the opinion of the Committee, be prejudicial and on balance would be contrary to the public interest.

 

2.         Recommendation.

 

8.1       MAYORAL MINUTE 30/2002 - AEOLIA STREET, RANDWICK - PROPOSED ROAD CLOSURE.  (98/S/0755)

 

            That subject to Council approving a DA for a multi-purpose centre for the school, retail space and a four level carpark on the St Pauls Street frontage of the College:

 

a)         Council endorse in principle the proposal to sell the two parcels of surplus roadway land at Aeolia Street and the unmade lane off Coogee Bay Road adjacent to the Brigidine site to the CEO;

 

b)         The Mayor and General Manager negotiate on behalf of Council a contribution from the proceeds of the sale of these two parcels of land to the CEO to enable the construction of an additional level of underground car parking for 46 cars as a commercial public car park;

 

c)                  The final outcome of negotiations to be submitted to Council for approval; and

 

d)                  The options of joint ownership or full ownership by the Council of the additional level of underground car parking be explored.

 

8.2       ADOPTION OF THE REPORT OF THE COMMITTEE-OF-THE-WHOLE.

 

F18      RESOLUTION:  (His Worship the Mayor, Cr. Sullivan/Daley) that the recommendation made by the Committee-of-the-Whole at its meeting held on 14th May, 2002 be adopted.

 

9.         NOTICE OF RESCISSION MOTIONS.

 

Nil.

 

 

The meeting closed at 9.20 p.m.

 

 

 

 

 

 

 

………………………………

CHAIRPERSON